ERIC ED378986: Faculty Organizations in ARL Libraries: Activities and Documents. SPEC Kit and SPEC Flyer 206.

147 Pages·1995·2.7 MB·English

by  ERIC

DOCUMENT RESUME
IR 055 387
ED 378 986
Massey, Susan A.; Sheble, Mary Ann
AUTHOR
Faculty Organizations in ARL Libraries: Activities
TITLE
and DocumeW.s. SPEC Kit and SPEC Flyer 206.
Association of Research Libraries, Washington,
INSTITUTION
D.C.
REPORT NO
ISSN-0160-3582
PUB DATE
95
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Administrative Organization; Comparative Analysis;
DESCRIPTORS
*Faculty Organizations; Governance; *Librarians;
Library Administration; Library. Associations;
*Library Planning; Library Policy; *Library Role;
*Research Libraries; Surveys
Association of Research Libraries; Bylaws;
IDENTIFIERS
Constitutions; *Faculty Status
ABSTRACT
Although librarians in approximately one-third of
Association of Research Libraries (ARL) have a rank or status similar
to other faculty, their activities, responsibilities and involvement
vary considerably. A survey was conducted to determine the autonomy
of library faculty organizations and their role in library and
university governance, and results are compared with a similar 1983
survey. Almost all faculties meet regularly and their activities
include: discussion of library policies and problems (93% versus 100%
in 1983); participation in new library faculty appointments (30%
versus 10% in 1983); sponsoring other types of activities, such as
speaker presentations (92%), workshops (69%), social events (62%),
in-house newsletters (46%); and other library publications (23%). All
respondents either formally or informally advise the library
administration, with the following methods: advisory committees
(61,0; library faculty executive group (32%); advise head of the
library (69%); and advise university groups outside the library
(69%). Fifty-three percent of faculty organizations are chaired from
within, while 33% are led by the head of the library (as opposed to
32% elected from within and 63% chaired by the library head in 1983).
Seventy-two percent have elected faculty organization officers, 96%
of which are elected by organization members. In sum, the survey
demonstrated that library faculty organizations tend to have a major
influence on library decision-making and an increased level of
autonomy and self-governance. Faculty orgarCzation constitutions and
bylaws from 14 universities are included, and 18 related reading
sources are recommended. (MAS)
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Faculty Organizations in ARL Libraries:
Activities and Documents
U.S. DEPARTMENT OF EDUCATION
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PROCEDURES
EXCHANGE CENTER
EMS AND
SYST
Faculty. Organizations in ARL Libraries:
Activities and Documents
Flyer 206
January 1995
previous survey and from other available library faculty
INTRODUCTION
Although librarians in approximately one-third of
bylaws. Open-ended survey responses were grouped into
ARL libraries have a rank or status similar to other
logical categories which are reported with the frequencies
faculty, their activities, responsibilities, and involvement
in tabular form.
self-governance may vary
considerably between
ISSUES oz TRENDS
in
All but one of the
Internally, library faculties may meet for a
Library Faculty Activities
institutions.
libraries reported that their
faculties meet regularly.
variety of purposes, and have varying levels of influence
Roughly one third (36%) meet monthly. As in the earlier
on library decision-making.
In 1983, Joan H. Worley conducted a survey of
survey, library faculties in the current study meet for a
variety of purposes; however, slightly fewer faculties
"ARL Library Faculties and Their Meetings" (College &
meet as a whole to discuss library policies or problems
Research Libraries News, 44: 324-25, Oct.
1983), which
organization and meeting
;93% in the present survey compared to 100% in 1983).
studied
patterns
the
of
This may be explained by the use of committees in
While revising the library
academic library faculty.
advising the library administration, as indicated in the
faculty's constitution and bylaws during the 1993-1994
presented
academic year, the University of Alabama Library Faculty advisory
library
below.
faculty
roles
of
Another notable difference is an increase in full faculty
Organization president and the chair of the organization's
participation in decisions regarding the appointment of
Policies and Procedures Committee became interested in
new library faculty (30% of current responses, up from
It was
the activities of library faculty on other campuses.
decided to partially replicate the 1983 survey, changing
only 10% of libraries surveyed in i983).
some questions in response to the author's published
Library faculties at twenty-six institutions (81%)
comments, and adding other items that would indicate
reported sponsoring other types of activities, comparable
to 87% in the previous survey. Most of the respondents
the autonomy of library faculty organizations as well as
plan presentations by speakers (92%) and over half
their role in library and university governance.
provide workshops (69%). More than half also sponsor
SURVEY RESULTS
and
social events (62%). In-house newsletters are produced by
copies
Survey responses
faculty
of
46%, but only 23% are responsible for other library
organization constitutions and/or bylaws were requested
trom the 36 ARL libraries which reported faculty status
publications. These activities are similar to those listed by
library faculties in the earlier survey, with the exception
with eligibility for tenure in SPEC Kit #182 Academic Status
the current study
that one respondent
offers
Thirty-three
for Librarians in ARL Libraries (March 1992).
a
in
institutions (92%) returned completed surveys.
professional development grant for library faculty.
One
All 32 respondents (100%)
survey was discarded because the respondent indicated
Advisory
roles.
that although the institution's librarians had academic
reported either formally or informally advising the library
utilize
standing, they were not faculty with tenure eligibility. Of
Nearly
two-thirds
administration.
(61%)
committees in this advisory role, while another third
reported
that
having
utions
the
faculty
inst
a
26
(32%) communicate through a library faculty executive
organization with a constitution and/or bylaws, 24 (92%)
Over two-thirds (69%) advise the head of the
submitted copies. The documents included in this SPEC
group.
variety of organizational styles and
Kit represent
library. The influence of library faculty on administrators
a
has apparently increased in the past eleven years.
activities.
The
1983 survey indicated that only 44% of library faculties
Some multiple choice responses were anticipated
in the survey instrument from activities indicated in the
had "a formal role in administrative decision-making,"
OFFICE OF MANAGEMENT SERVICES
ASSOCIATION OF RESEARCH LIBRARIES
by a library faculty organization executive group (53%),
while 30% volunteered that they had an informal role.
and 26% reported appointments by the head of the library
surveyed
the
libraries
(69%)
Two-thirds
of
faculty organization. Less than half of the responses from
responded that their faculty or its committees either
organizations with appointed committees (47%) showed
formally or informally advise university groups outside of
library administration involvement, again suggesting
the library. Of the 21 libraries that advise outside groups,
considerable faculty organization autonomy from the
or
elected
senators
faculty
reported
chat
64%
library administration.
representatives perform the advisory function.
Faculty organization autonomy Over half of the
SUMMARY
The purpose of meetings and the activities of
30 library faculties that indicated who chairs their faculty
library faculties have remained fairly stable since 1983,
meetings are convened by the head of a library faculty
with an increase in full library faculty participation in
organization or faculty executive group (53%), while one
decisions regarding the appointment of new library
third (33%) are led by the head of the library.
An
faculty, but a decrease in faculties that meet to discuss
opposite situation existed in 1983, when 63% of library
or problems.
library
faculties
All
policies
library
faculty meetings were chaired by a director or dean of the
surveyed participate to some extent in advising their
library, and only 32% were led by an elected faculty chair.
library administrations, and two-thirds advise university
This suggests that library faculties have achieved greater
groups outside the library. The internal advisory role of
autonomy from library administrators in the past decade.
library faculties is most frequently communicated through
Based on the 32 library faculties that responded to
committees, and the university advisory role is most often
the survey, 72% have elected faculty organization officers,
expressed through participation in faculty organizations.
comparable to 70% of the faculties surveyed in 1983 that
Most organized library faculties show a high degree of
reported one or more elected officers. Of the 23 libraries
Overall,
self-governance in their leadership selection.
indicated how their
that
with faculty
organizations
library faculties have increased in autonomy from library
officers are selected, 96% reported that officers are elected
administrators in the past eleven years, and tend to have a
by faculty organization members. These results indicate a
major influence on library decision-making.
high degree of self-governance among organized library
faculties.
This Kit and Flyer were compiled by Susan A. Massey,
The 26 library faculties with organizations also
Catalog Librarian, University of Alabama Libraries and
form committees in a variety of ways, and some use more
Mary Ann Sheble, Associate Director for Technical
than one method of committee selection. Committees are
University of Detroit Mercy
Services and Systems,
elected by 65% of the organizations, appointed by 73%,
Libraries/Media Services, and was prepared as part of the
and 8% utilize volunteers. Over half the respondents with
OMS Collaborative ResearchlWriting Program.
appointed committees indicated appointments are made
SPEC Kit and SPEC Flyer (ISSN 0160 3582) Copyright 61994 by the Association of Research Libraries, Office of Management Services.
OMS grants blanket permission to reproduce this information for educational use as long as complete attribution is given. For commercial
Libraries, Suite 800, 21 Dupont Circle, NW,
use, requests should be sent to the ARL Publications Department, Association of Research
the
Washington, DC 20036. SPEC Kits and Flyers are available by subscription. Individual pack issues may be purchased by contacting
ARL Publications Department.
-7:12Higlidliaritssitgash.a..it-.-1.-a4
-11111f
;
AND PROCEDURES
SYSTEMS
EXCHANGE
CENTER
Faculty Organizations in ARL Libraries:
Activities and Documents
A SPEC Kit compiled by
Susan Massey
University of Alabama
and
Mary Ann Sheble
University of Detroit Mercy
January 1995
Editor....Laura A. Rounds, OMS Program Officer for Information Services
SPEC Kits are published by the
Association of Research Libraries
Office of Management Services
21 Dupont Circle, NW
Washington, DC 20036
[phone]
FAX [phone]
Copyright 01994 by the Association of Research Libraries,
Office of Management Services
ISSN# 0160 3582
ASSOCIATION OF RESEARCH LIBRARIES
OFFICE OF MANAGEMENT SERVICES
r-
Systems and Procedures Exchange Center:
Supporting Effective Library Management for
Over Twenty Years
for over twenty
The ARL Office of Management Services has served the library community
geared toward improving performance in library
years with programs and publications
identify expertise and encourage
management. The SPEC program was established in 1973 to
Originally
its exchange among library staff through an on-going survey and review process.
has grown
established as an information source for ARL member libraries, the SPEC program
to serve the needs of the library community world-wide.
What are SPEC Kits and Flyers?
valuable, up-to-date
Published ten times per year, SPEC Kits and Flyers contain the most
SPEC Kits and
information on the latest issues of concern to libraries and librarians today.
related to current practice
Flyers are the result of a program of surveys on a variety of topics
The SPEC Flyer is a two-page
and management of library programs in the ARL membership.
It comments on the present situation,
of interest.
summary of the status of a current area
and forecasts future trends. The SPEC
reports on the results of an ARL membership survey,
supporting documentation from the
Kit contains the SPEC Flyer and the best representative
handbooks, manuals, cost studies, user studies,
survey in the form of policy statements,
valuable feature of each
procedure statements, planning materials, and issue summaries. A
literature available on the topic
SPEC Kit is its selected reading list cc ntaining the most current
for further study.
Subscribe to SPEC Kits
Flyers is valuable to a
Subscribers tell us that the information contained in SPEC Kits and
SPEC Flyer is an inexpensive current
variety of users, both inside and outside the library. The
important library management topics.
The
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documentation found in SPEC Kits is a good point of departure
and aid in setting
SPEC Kits and Flyers lend immediate authority to proposals
solving.
SPEC Kits function as an
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students, and professionals in allied
important reference tool for library administrators, staff,
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Office of Management Services or
SPEC Kits and Flyers can be ordered directly from the ARL
For more inf 3rmation contact the ARL
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13
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Faculty Organizations in ARL Libraries:
Activities and Documents
Kit 206
January 1995
Table of Contents
Survey Results
3
Faculty Organization Constitutions and Bylaws
University of Alabama
Constitution of the Library Faculty of the University of Alabama
17
University of Alberta
APLUA Constitution as amended by postal ballot, Sept. 1989
25
University of Cincinnati
University of Cincinnati Libraries Bylaws
29
Colorado State University
Bylaws of the Libraries Faculty Council
33
University of Kansas
Library Faculty Assembly Code of Governance and Bylaws
37
University of Kentucky
University of Kentucky Organizational Procedures
47
University of New Mexico
Faculty Organization Document
63
New York University
Neu, York University Libraries: Library Governance
69
OFFICE OF MANAGEMENT SERVICES
ASSOCIATION OF RESEARCH LIBRARIES
Oklahoma State University
73
Oklahoma State University Library Faculty Bylaws
Pennsylvania State University
Library Faculty Organization Constitution,
79
Bylaws, and Standing Rules
Rutgers University
103
Bylaws
University of Southern California
121
Library Faculty Governance Document
State University of New York at Albany
131
University r ibraries Faculty Bylaws
Wayne State University
141
Libraries Forum By-Laws
149
Selected Readings
SYSTEMS AND
PROCEDURES
EXCHANGE
CENTER
SURVEY RESULTS
ASSOCIATION OF RESEARCH LIBRARIES
OFFICE OF MANAGEMENT SERVICES
rs,
THE UNIVERSITY OF ALABAMA
University Libraries
CATALOG DEPARTMENT
[ARL Library]
[Head of library]
[Address]
March 7, 1994
Dear Colleague:
The Policies and Procedures Committee at the University of Alabama Libraries
is revising the Library Faculty Organization Constitution and Bylaws.
As part
of this process, we are conducting a survey to help us understand the role of
other library faculty organizations as we examine our own.
We are requesting
your participation in this study as an ARL member library.
We would also
appreciate receiving a copy of your library faculty organization's
constitution and bylaws, if one is available.
Please forward the survey to the appropriate member of your faculty.
If you
have a faculty organization, the head of that organization is the preferred
respondent.
Otherwise, a personnel officer or a faculty member in an
administrative position should be qualified to answer the questions.
Responses to the questionnaire will be treated confidentially.
Constitutions
and bylaws will be separated from the surveys to assure that individual
respondents cannot be identified in the survey results.
Your response is important to us.
At your request, we will send you a copy of
the survey results.
If you have questions about the project you may contact
Susan Massey or Mary Ann Sheble via e-mail or at the address listed below.
A
self-addressed, stamped envelope has been enclosed for your use in returning
the survey and documents.
Please return the survey by March 31, 1994.
Again, we appreciate your
participation!
Sincerely,
Susan A. Massey
Mary Ann Sheble
[email protected]
[email protected]
Chair, Policies &
President, Library Faculty
Procedures Committee
Organization
I
I
3
[phone] / BOX 870266. TUSCALOOSA. ALABAMA 35487-0266