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DOCUMENT RESUME ED 370 226 EA 025 861 AUTHOR Mathis, Emily D.; Doody, John E. TITLE Grant Proposals: A Primer for Writers. INSTITUTION National Catholic Educational Association, Washington, D.C. REPORT NO ISBN-1-55833-129-8 PUB DATE 94 NOTE 66p. AVAILABLE FROM National Catholic Educational Association, 1077 30th Street, N.W., Suite 100, Washington, PC 20007-3852. PUB TYPE Guides Non-Classroom Use (055) EDRS PRICE MF01/PC03 Plus Postage. DESCRIPTORS Catholic Schools; Elementary Secondary Education; Fund Raising; *Grants; *Grantsmanship; Private Financial Support; Private Schools; *Program Proposals; *Proposal Writing; *School Support; Writing Strategies ABSTRACT Relatively few private and parochial schools are tapping funds available through grants, partly due to a lack of grantseeking skills in the K-12 institlitions. This booklet offers guidelines for writing grant proposals for elementary or secondary school projects. Following the foreword, acknowledgements, and introduction, chapter 2 offers tips for getting started. First steps are to make a list of needs, seek out the appropriate foundations, and work with a colleague. Suggestions for designing the project and outlining the grant narrative are provided in chapter 3. The proposal's framework includes the following sections: introduction, problem statement, objectives, methodology, and evaluation (IPOME). The fourth chapter explains how to construct the budget, specifying personnel and nonpersonmel costs. Chapter 5 offers guidelines for writing the proposal's narrative, which details the IPOME skeleton. This chapter outlines the characteristics of a good proposal and identifies common problems listed by the receivers of proposals. A summary of tips and 12 exhibits are included. Appendices contain examples of three successful proposals and information on available workshops and videotapes on grant writing. 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C tv II itERT COPY AV _araisarsx^-111011111014 r `"*"-", 7777 ""-7,3 7 `r."`" t L - Grant Proposals: Prbner for Writers by Emily Duncan Mathis, EdD John Edward Doody, FSC, PhD A's/4z National Catholic Mir Educational Association 3 ©National Catholic Educational Association 1994 ISBN 1-55833-129-8 4 - 47-?- IL1e of Contents About the Authors Foreword. vii Acknowledgements viii Chapter I Introduction 1 Chapter II Getting Started: Do It Now! 5 Make a List 5 Work with a Colleague 6 Chapter III. Designing the Project and Outlining the Narrative 11 Introduction 14 Problem Statement 15 Objective 17 Methodolgy 17 Evaluation 19 Chapter IV. Constructing the Budget 21 Chapter V. Preparing the Proposal Narrative 25 Characteristics of a Good Proposal 27 Common Proposal Problems 28 Letter and Conversational Proposals 30 Summary 34 Appendices 3S Appendix A: Proposal One 36 Appendix B: Proposal Two 48 Appendix C: Proposal Three S3 Workshops and Video 'rapes on Grant Writing 56 7.1 bisthig of Exhibits Sample Grants to Private Schools Throughout Exhibit A 8 the U.S. 13 Grant Proposal Skeleton Exhibit B 14 Overview Grant Proposal Exhibit C 15 Introduction Exhibit D 16 Problem Exhibit E 17 Objective Exhibit F 18 Methodology Exhibit G 19 Preparing the Timeline Exhibit H 20 Evaluation Exhibit I 24 Preparing the Budget Exhibit J 31 Sample Letter Proposal Exhibit K 33 Sample Conversationd Proposal Exhibit L iv Th,--77.,157-,77.7-. - 4 L Authors Emily Duncan Mathis EdD, Director of Graduate Edu- cation Programs at Christian Brothers University, and l3rother John Edward Doody, FSC, PhD, Director of Research Grants and Contracts, have raised over $12,000,000 through proposals for the University and thousands more through other grants working as consultants for individual schools, school They have presented systems, colleges, and universities. national workshops and seminars on proposal writing and have served as consultants and referees to the United States Department of Education, the National Science Foundation (NSF), the Grants Information Center, and the Academy for Education Development in Washington D.C. as well as state agencies, Catholic diocesan school districts, public schools, and independent schools. Their work for many years was devoted to raising funds for higher education; more recently they have expanded their efforts to include elementary and secondary schools. They have received grants for a variety of educational nceds which include equipment, program development, endowment funds, teacher training, scholarships and buildings. Before becoming Director ofGrants in 1983, Dr. Doody was chairperson of the Division of Science and Mathematics, and professor of science at Ciristian Brothers University. He is also certified to teach secondary school science and math- ematcs. As Director of NSF Chautauqua Short Courses Center, he has updated over 2,000 college teachers ofscience. His personal research was funded by the Department of Interior, NASA, NSF, and the Department of Energy. Both he and Dr. Mathis have trained over 1,000 elementary and secondary teachers through summer workshops and seminars. They had a total of forty grants funded for various facets of faculty development, both at the University as well as at thc elementary and secondary school levels. Dr. Mathis has served as Assistant to the President, Department Head of Human Development and Learning, 7 Director of Graduate Education Programs and professor of She is a state English at Christian Brothers University. certified teacher of grades One through eight, and she has high school endorsements in French, English, and school Dr. Mathis was a National Science Foun- administration. dation fellow and toured the Soviet Union studying and visiting schools through a grant from Kent State University. She taught on the secondary level before moving on to ciAiege and continues to work in teacher training institutes funded through grants. Currently, in addition to her proposal writing, Dr. Mathis directs the graduate education programs at CB U, which include a summer program in Educational Leadership for Non-Public School Administra- tors. yi orev or r rhis thirteenth booklet in our development series encourages and guidcs the writer in preparing a text for the grant proposal for elementary or secondary school pr >juts. Emily Duncan Mathis, EdD and Br. John Edward Doody, FSC, PhD, two leaders at Christian Brothers University, offer the breadth and depth of this topic born only from their experiences as teachers, grant writers and mentors. As teachers, they clearly explain the components in their proposal outline, supplying explanations, pointers and sample documents. As grant writers of funded proposals, exceeding $12 million for Catholic education from kindergarten to graduate levels, they prove their approach works. As mentors to hundreds of Catholic school participants through their grant writing workshops, the authors now extend that same encouragement to vou, the reader. The National Catholic Educational Association is proud to present such a fine guide to those who will write grants for our Catholic schools. While this publication addresses the preparation of the proposal, the NCEA fastback Seekim Foundation Grants by Barbara Stewart Garv, describes the research and selection This inititial foundation research is the of foundations. preamble to the proposal preparation described in Grant Proposals: A Primer fbr Writers. I am grateful to the many critical reviewers tbr this publication: Sr. Mary Dernovek, SNJM, Director of Devel- opment for the Sisters of the Holy Names, Oregon; Sr. Elizabeth McCoy, ACJ, Director of Development ofAncillae- Assumpta Academies, Wyncotte, PA; Ms. Suzanne R. Whitmore, Director of Development, Arthur Slade Regional Catholic School, Glen Burnie, MI); Mr. Richard Heimkamp, Vice President for Development, Loyola Academy, Wilmette, IL; Ms. Patricia Usyk, Director of Institutional Advance- ment, St. Gregory the Great Parish, Plantation, FL; and Sr. Kathleen Collins, SKC, Assistant Executive Director, El- ementary School Depiirtment at NCEA. Mary V. Burke, SNJM Secondary School Department 9 vii .edgei o CLIL Ilhe authors wish to express appreciation to Sister Carol Shiveley and Dr. James Luckey who permitted their proposals to be included as examples in this publication. To Sister Mary Burke we offer gratitude for editorial assistance and for providing us a vehicle, through NCEA, for sharing the results of many years of research and application of grant writing techniques. To Christian Brothers University, where we have prac- ticed our craft for a combined total of 60 years, we are grateful for the opportunity to pursue our work in the most pleasant of academic environments.