ERIC ED337202: White House Conference on Library and Information Services. Issue Briefing Book.

195 Pages·1991·9.9 MB·English

by  ERIC

DOCUMENT RESUME
IR 053 804
ED 337 202
TITLE White House Conference on Library and Information
Services. Issue Briefing Book.
White House Conference on Library and Information
INSTITUTION
Services.
PUB DATE
91
196p.; Distributed to delegates at the White House
NOTE
Conference On Library and Information Services (2nd,
Washington, DC, July 9-13, 1991). For additional
conference-related materials, see IR 053 790-803.
Speeches/Conference Papers (150)
PUB TYPE
MF01/PCO8 Plus Postage.
EDRS PRICE
Access to Information; Computer Networks; *Democracy;
DESCRIPTORS
Information Networks; Information Technology; Library
Administration; Library Personnel; Library Services;
*Literacy; Marketing; *Policy Formation;
*Productivity; Telecommunications
*White House Conference Library Info Services
IDENTIFIERS
ABSTRACT
Intended for use by the delegates to the second White
House Conference on Library and Information Services (WHCLIS2), this
issue briefing book contains national issues which have been
identified at the governors' pre-White House conferences in the
various states and territories. The issues have been assigned to 10
topical areas--Access, Networking, Technologies, Personnel, National
Information Policies, Preservation, Training, Marketing,
Services/Programs, and Governance--and the format for each issue
includes the Title, the Issue Statement, Background, Questions for
Discussion, and Suggested Solutions. The remainder of the format, to
be completed by the delegates at the conference, will include tIle
actual recommendation, its justification, and the implementation
strategy as well as its impact on the three main themes of the
conference. Notes provided for each issue refer back to the actual
state recommendations used by Topic Committee members to consolidate
the 1,100 recommendations submitted by the states and territories
into the less than 100 issues presented in this notebook.
Introductory materials include the conference agenda, recommendations
and process pointers, an index to the individual issues, an index to
the statistical tables which were provided on site, and the proposed
conference rules. (MAB)
***********************************************************************
Reproductions supplied by EDRS are the best tnat can be made
from the original document.
**********************w************************************************
U.S. DEPARTIENT OF EDUCATOR
Otto,
Eoucabonat Research and Improvement
01
EDUCATIONAL RESOURCES INFORMATION
CENTER (ERIC)
C- Trus document NIS Men ellOrO1uCfm3 SS
recervird trOM ft* OOriOn Or Orgenizsticin
vioinating
it
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reproduction quality
Points cit inew 0, OPrOrOns statecon this (loc.
meet do not necesurdy represent othc(te
OE RP POsition or policy
The White House Conference
on
Library and Information Services
July 9
13, 1991
issue
Briefing
Book
Washington, D.C. 20036
[phone]
1111 18th Street, N.W., Suite 302
2 BEST
COPY MOLE
Dpi MI
The White House Conference ri
Librar:k and Information Services
1991
Memo to: White House Conference Delegates/Alternates
Peggy O'Hare, Director, National Pro
From:
Issue Briefmg Book and Assignment Survey Form (for delegates only)
Subject:
Date:
May 31, 1991
Congratulations on being selected as a delegate or alternate to the National White House
Conference on Library and Information Services.
I hope you share the same sense of excitement we do, and hope you know how important
Through your efforts the President,
your role will be in Washington, July 9-13, 1991.
Congress and the people of the United States will learn how improvements to library and
information services should be made as we move into the 21st Century.
ISSUE BRIEFING BOOK
This Issue Briefing Book contains national issues to be discussed by the delegates -- divided
into ten topical areas. You will note that the format includes a Title, the Issue Statement,
The remainder of the
Background, Questions for Discussion, and Suggested Solutions.
format, to be completed by the delegates at the Conference will include the actual
recommendation, its justification, and the implementation strategy as well as its impact on the
three main themes of the Conference. Only delegates can write recommendations as well as
the items that follow. (Please see Attachment A)
Please also see the notes at the bottom of each issue. This list refers you back to the actual
consolidate
by
used Committee members
to
Topic
state recommendatioris
1,100
recommendations from the states and territories into the less than 100 issues you see here in
your notebook.
There were many duplicate recommendations so when the Topic Committee members, who
f\)
19-22, they attempted
were very knowledgeable individuals within the topical area, met April
the
to consolidate the hundreds of different issues without losing any idea that was sent to
National Office.
1111 18th Street. NW Washington. DC 20036
(800) WHCL1S2 Fax: [phone]
[phone]
direction of
The White House Confurence is conducted under the
Information Science
The U.S. National Commission on Libraries and
A copy of each state&rritorial recommendation will be available to you on-site, in your topic
discussion room, as well as in electronic format in the Resource Center. At any time during
they will be available to
your discussion should you like to review those recommendations,
you.
We want to make sure that you have enough qualitative and quantitative background
information to make your job as easy as possible. Please know that we have runners in each
ooic discussion room to help you get mom.= material as quickly as possible.
AGENDA AND PROCESS
Attached to this Introduction Section is the new Agenda for the White Rouse Conference.
I
hope it answers any questions you may have about the process, but if you do have any
questions, please call me at 1-800-942-5472.
One additional word: The charge to delegates is ta actually write the recommendations to be
sent to the President and Congress. You may use one or more of the suggested solutions
proffered by the Topic Committees or you may start from scratch.
Please do bear in mind, however, that you will be meeting in your small topic discussioa
groups for a total of six hours; and in your large topic groups for a total of 4.25 hours prior to
the CRC meeting to further refine your work. After the CRC meets you will receive the
preliminary recommendations Friday morning for 2.5 hours to review and perhaps alter the
recommendations worked on by you and other groups. The goal is for you to receive all
preliminary recommendations by 6 p.m. on Friday so you will have adequate time to review
them prior to Saturday's voting.
You will have as much technological and human assistanct as possible to write the
recommendations. Each room will have a small computer, an operator, and an LED projector
In addition, you will have a
to project the computer screen image onto a large screen.
facilitator, a moderator, a recorder and a runner assigned to your topic group. Please use them
to their fullest potential.
Attachment A
o
RECOMEENDATION FORMAT
DEFINITIONS
ISCUE
library and
direct bearing on the improvement of
A problem or challenge which has a
information services.
BACKGROUND
helps put the issue in context. Background
Quantitative and qualitative information which
legislation. statistical data and history.
information includes current and proposed
QUESTIONS FOR DISCUSSION
specifically and relate the solutions to
Questions that help delineate the problem very
public policy.
SUGGESTED SOLUTIONS
recommendations to the
Solutions offered by states or other organizations in presenting
WHC. These are only suggested solutions.
RECOMMENDATION
Each topical discussion group will develop
An intended action to address issues.
be forwarded
the
to
preliminary recommendations on each issue which
will
The
recommendations.
Recommendation Development Committee to build into final
recommendations need not be in the "'whereas" format.
JUSTIFICATION
Why the recommendation is the best solution ta the issue.
IMPLEMENTING STRATEGIES
Policy and program changes necessary to implement the recommendation.
IMPACT ON THE THREE THEME AREAS
How does the recommendation impact any or all of the three themes:
the ability to read, comprehend and communicate
- Literacy:
condition of freedom and equality
- Democracy: the
capacity for physical or intellectual output
- Productivity: the
May 23. 1991
PROPOSED Agenda
White House Conference on Library and Information Services
July 9-13, 1991
Washington Convention Center
and Ramada Renaissance Techworld
Session
TUESDAY, JULY 9. 1991
Delegates and alternates will be arriving in Washington, DC, throughout the day.
Registration and the Resource Center will be open. A special delegate lounge will be
set up in the convention center for "networking." The program book, a badge, and
other information will be given to each delegate and alternate. A nominal fee will be
Various ad hoc opportunities
charged to observers for the registration information.
for interaction with other delegates/alternates and others will be available
We hope to allow delegates (and others) an opportunity to explore Tech 2000, an
interactive media gallery for hands-on experience with new computer and video
Tech 2000 is adjacent to the Ramada Renaissance Techworld Hotel.
technologies.
In addition, various library and information services videos will be available for
viewing.
A reception for all delegates and alternates is planned from 6 p.m. - 8 p.m.
WEDNESDAL JULY 10, 1991
Continental Breakfast (7:00-8:00)
2
Delegate Orientation (8:00 - 9:1S)
3
A final delegate orientation session will be held before the pounding of the gavel to
open the 1991 White House Conference on Library and Information Services. The
session may include a video, handouts and various speakers.
Opening Ceremony (9:30 - noon)
4
During this session we anticipate a visit by the President of the United States (or his
designee); the actual order of business will be altered, as necessary, to accommodate
Ideally, the time-line will be as follows:
that visit.
A military band plays as people take their seats.
9:15 - 9:40:
The National Anthem is sung by Julia Wu, NCLIS Commissioner.
9:40 - 9:45:
Delegates are sworn in by Charles Reid, Chair of Conference.
9:45 - 9:50:
9:50 - 10:15: The following events take place.
(a) Gavel pounding -- Chairman Reid opens WHCLIS (1 minute).
(b) Charles Reid, Chair of Conference speaks (5 minutes).
(c) Dr. Janette Hoston Harris, District of Columbia, Director of Education (5
minutes).
(d) Richard Akeroyd, Chair of WHCAC speaks (5 minutes).
(e) Peter Young, Exec. Director of NCLIS speaks (5 minutes).
(f) Jean M. Curtis, Exec. Director, WHC speaks (5 minutes)..
10:15 - 10:45: Rules Are Adopted with Dean Blumberg as presiding Chair of Session.
(introduced by Chair of Conference)
10:45 - 11:00:
Introduction of President of U.S. (Chair of Conference)
11:00 - 11:30: President Bush (invited)
Lunch (Noon - 1:30)
5
Speaker: Chairman Reid. At this lunch all the committee people will be recognized
during the last 30 minutes. Each is asked to stand for applause at the end. Advisory
Committee, Commissioners, Topic Committees, etc.
Keynoters (1:30 - 2:45)
6
1:30 - 1:40:
Chairman Reid convenes Keynote session and introduces
first
keynoter.
1:40 - 1:55:
Keynoter on Productivity (William T. Esry, President, U.S. Sprint)
1:55 - 2:00:
Chair introduces second keynoter
2:00 - 2:15:
Keynale_MIXtemacracy (Congressman Major Owens)
2:15 - 2:20:
Chair introduces third keynoter
2d0 - 2:35:
Kgynote on Literacy (Mary H. Futrell, Former Executive Director,
National Education Association)
Large Topic Groups (3:15 - 6:00)
This session will be the first gathering of the delegates in their topic grnu.
Assumption is about 10 large working groups of about 70 delegates in each topic.
Each group will be introduced to their moderator, their facilitators, and each other.
Self-introductions will occur. Each delegate has selected the five topics that match
their interest and they aTe divided into those areas to the best of our ability. Delegates
will remain in their Topic Group all week.
Delegates will have the revised theme statements with all input having been gathered
earlier from the 60 units.
Delegates further refme the statements to reflect their
consensus at this time. They will not vote on the theme statements now. The voting
will occur on Friday.
In addition, the moderator of the session ("chair of the session") aided by the
facilitator ("the translator of ideas") will divide the delegates into three areas for
smaller topic discussion groups. Discussion Groups will begin their deliberations to
refme, merge, and consolidate the issues in their group right after dinner.
At this session, another action takes place. Each large topic group will elect/select
two people to serve as their topic representatives on the C mference Recommendations
Committee (CRC). The CRC is composed of two members from each topic group
and nine additional people selected by the Chair of the Conference. The CRC will
2
begin their work on Thursday at 6:00 p.m. to work, perhaps all night, on the
consolidation of issues to be presented back to the Topic Groups on Friday. They go
back to work after Friday's lunch to prepare the final drafts of recommendations to
be voted upon Saturday.
Dinner (6:30
8:00)
8
Speaker: Deborah Kap !ars, I.V:Nrld Institute on Disability
10:00)
Small Topic Discussions (8:30
9
First Session
At this session the real work of the WHC begins.
Each of the topic groups meets again, but this time they are divided into their
There will be approximately 30 discussion gaups or three
discussion grout S.
discussion groups per topic. Some topics may have less, some more. Each group will
work to discard, refme, merge, and wordsmith each issue presented to them. By the
end of tomorrow, each group is expected to have reviewed, discussed, debated,
merged, consolidated or discarded every issue in the topical discussion area and
developed its prelimi k. adi recommendations (report) for that topical area.
The physical layout of each session will be a room with a conference table to seat
Also participating will be a moderator, a facilitator and an
about 23 delegates.
operator (a paid individual who enters informatiPn onto the computers preloaded with
the recommendations in the topical area using InMagic software). A recorder to
Perimeter chairs
capture minutes and a runner will also be assigned to each room.
will be available for observers and alternates.
All delegates and alternates will have a copy of their issue briefing book which was
sent to them n early June. They will work with both hard copy and computers to help
them complete every page in the issue briefing book. Attached is the format which
IV will
will be presented in the notebook for each and every issue. Paragraphs I
have been completed by the Topic Committees and Paragraphs V IX will be
completed by the delegates on site.
THURSDAY, JULY11, 1991
Continental Breakfast (7:00
8:00)
10
Small Topic Discussions (8:00
9:30)
11
Second Session
Continuation of the work begun the previous evening.
Small Topic Discussions (10:00-11:30)
12
Third Session
Continuation of above.
3
4.
Lunch (noon - 1:30)
13
Speaker to come.
Small Topic Discussions (2:00 - 3:30)
14
Fourth and Last Session
Continuation of above.
Large Topic Groups (4:00 - 5:30)
15
At this meeting the entire Topic Group recaps their activities and ensures
their
Topic committees are well-versed with the preliminary recommendations t, want
to move forward.
Conference Recommendations Committee (6:00 - all night)
erc
Conference Recommendations Committee - a democratic representation of the
delegates (plus nine people selected by the Chair of the conference) whose major
responsibility is to refine all recommendations pre.sented by the Topic Groups into
final recommendations for voting by the entire delegation.
The CRC will meet for the first time at 6 p.m. to read, debate and deliberate on the
preliminary recommendations presented from the Topic Groups. They will consider
acutss_IgpicaLJUSAS which recommendations should be combined, consolidated,
Following discussion, the CRC (or a selected subgroup from among
merged, etc.
night writing a
of the
them) will
of the
spend
first
draft
the
rest
final
recommendations.
Reception (6:30 - 7:30)
16
The delegates and alternates will visit the Library of Congress tonight.
Dinner (8:00 - 10:00)
17
Speaker: Mrs. Marilyn Quayle
FRIDAY, JULY 12, 1991
Continental Breakfast (7:00 - 8:00).
18
CRC (7:00 - 8:30)
crc
The CRC will reconvene at 7:00 a.m. for breakfast, and a review of the work of the
overnight writing team to ensure that the draft of the recommendations reflects the
discussion of the previous evening.
4
Open Forum (8:00 - 9:00)
19
Chaired by Michael Farrell, NCLIS Commissioner, this session offers individuals a
chance to impact the NCL1S agenda for the next decade and to voice concerns. Rules
for the Open Forum are contained in the Rules for the White House Conference.
Congressional Hearing (9:30-11:00)
cong
This hearing will provide an opportunity for individuals to present testimony to
Congressman and Senators (By invitation only)
Large Topic Group (9:30 - noon)
20
the complete
Topic Groups reconvene
of
Members of
to review
set
the
recommendations (from all Topic Groups) and to vote - as individual groups - on
that they wish to see.
additional consolidations, mergers, changes, etc.,
The
representatives elected to the CRC continue in that role and are the ones who will take
the CRC for
sessions back to
of the
of these
drafting
iinal
results
the
wicammodalions.
CRC Meeting (noon - 2:00)
crc
CRC meets for the final time to revise the recommendations, based on comments from
the Topic Groups. The finaLiesammodalions are published and distributed to all
delegates by 6 p.m. that evening.
Lunch (noon - 1:30)
21
Speaker to come.
The Great Debate (2:00 - 3:15)
The delegates have the option of attending this session while the CRC meets and
prepares tE. final recommendations.
Oem Bezold, Executive Director of the Institute for Alternative
Introduction:
Futures.
Arthur Miller, Harvard University Law School.
Moderator:
Senator Albert Gore, (D-Tenn.) -- INVITED
Panelists:
Hon. Robert W. Houk, Public Printer of the U.S.
Charles McClure, PhD., Syracuse University
Professor Anthony G. Oettinger, Chairman, Program on Information
Resources Policy, Harvard University
Amy Owen, Director, Utah State Library Division
Charles Robinson, Director, Baltimore County Public Lii.-rary
Jack Simpson, CEO, Mead Data Central
Phyllis Steckler, President, Orynx Press
Don Wilson, Archivist of the U.S.
5