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EPWP 2012 POLICY (ADM) PDF

23 Pages·2015·0.51 MB·English
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AMATHOLE DISTRICT MUNICIPALITY EXPANDED PUBLIC WORKS POLICY AND IMPLEMENTATION FRAMEWORK FINAL DOCUMENT APPROVED BY COUNCIL Prepared By: Department of Land, Human Settlement and Economic Development 1 | P age Expanded Public Works Programme Policy and Implementation Plan Preamble This Policy serves to demonstrate the nature and scope of the Expanded Public Works Programme and provide while providing operational framework and mainstreaming matrix. It is not an answer to all the challenges relating to the nature and scope of EPWP. Rather it provides clearly defined operational framework. This Policy is an attempt to meet the aspiration of the residents of the District. The implementation of this Policy with its implementation plan calls for a concerted effort and contribution by all stakeholders – departments, CDW’s, Ward Councillors, traditional leaders, communities, traditional leaders, government institutions/departments, NGOs, civil organisations and private sector. It is only through such complimentary linkage, coordination and alignment that we can live up to the aspirations of the residents of the district. 2 | P age Table of Contents The EPWP Policy to cover the following areas: 1.Section one:......................................................................................................... 1.1. Acronyms....................................................................................................... 1.2. Definitions of terms ....................................................................................... 1.3. Legislative framework .................................................................................. 1.4. Introduction ..................................................................................................... 1.5. Current state of EPWP in ADM .................................................................. 1.6. Vision........................................................................................................... 1.7. Mission statement ......................................................................................... 2. Section two .............................................................................................................. 2.1. Problem statement................................................................................................ 2.2. Policy statement..................................................................................................... 2.3. Aims and objectives ............................................................................................. 3. Section three ........................................................................................................... 3.1. Key policy issues and strategies ........................................................................ 3.1.1. Implementation framework………………………………………………… 3.1.2 Institutional arrangement…………………………………………………. 3.1.3. Management model………………………………………………………… 3.1.4. Monitoring and evaluation………………………………………………… 3.1.5. Reporting ………………………………………………………………… 3.1.5. Role of LM’s ……………………………………………………………. 3 | P age 1. SECTION ONE 1.1.GLOSSARY OF TERMS AND ACRONYMS The following acronyms are used in this policy document:- ADM Amathole District Municipality CPAPEX Capital Expenditure COGTA Co-operative Governance and Traditional Affairs DWA department of Water Affairs DSD Department of Social Development DPW Department of Public Works DEAT Department of Environmental Affairs and Tourism DTI Department of Trade and Industry GAMAP Generally Accepted Municipal Accounting Practice GIS Geographical Information System IDP Integrated Development Plan WSDP Water Services Development Plan EPWP Expanded Public Works Programme CETA Construction Education Training Authority NGO Non-Governmental Organisation SETA Sector Education Training Authority SALGA South Africa Local Government Association SAQA South African Qualification Authority SOE’s State Owned Enterprises LGWSETA Local Government and Water related Sector Education and Training Authority MIG Municipal Infrastructure Grant 4 | P age 1.2.Definition of terms There following are terms employed in this policy document: (a) By hand: Refers to the use of tools, which are manually operated and powered. (b) Capital Expenditure (CAPEX): Expenditure used to create new assets or to increase capacity of existing assets beyond their original design capacity or service potential. CAPEX increases the value of an asset. (c) Cash Flow: The stream of costs and/or benefits over time resulting from a project investment or ownership of an asset. (d) Community Liaison Officer (CLO): The CLO is a member of the targeted community, recommended by the ward committee and appointed by the contractor to provide labour brokerage services and liaison with the targeted communities. (e) Demographic Characteristics of Workers: The number of workers that fall within the following categories must be recorded as youth (18-35 years of age), women and people with disabilities. (f) Geographic Information Systems (GIS): Software, which provides a means of spatially viewing, searching, manipulating and analyzing an electronic database. (g) Job Opportunity: Paid work created for an individual on any EPWP project for a particular period of time. (h) Key Performance Indicator (KPI): A qualitative or quantitative of a service or activity used to compare actual performance against a standard or other target. Key performance indicators commonly relate to statutory limits, safety, responsiveness, cost, comfort asset performance, reliability, efficiency, environmental protection and customer satisfaction. (i) Labour–Intensive: Labour intensive construction is the economically efficient employment of as a great a proportion of labour as is technically feasible throughout the construction process to achieve the standard demanded by the specification; the result being the significant increase employment being generated per unit of expenditure by comparison with conventional equipment-intensive methods. (j) Life Cycle: The cycle of activities that an asset (or facility) goes through while it retains an identity as a particular asset i.e. from planning to design to decommissioning or disposal. (k) Life Cycle Cost: The total cost of an asset throughout its life including planning, design, construction, acquisition, operation, maintenance, and rehabilitation and disposal costs. 5 | P age (l) Person –days of Employment: The aggregate of the number of people who worked on a project multiplied by the number of days each person worked. (m) Project Budget: The project budget is the price tendered by the contractor plus the professional fees for the professional service provider appointed to design and supervise the project. (n) Project Wage: Minimum Daily Wage Rate (whether task rated or time rated) per individual project. (o) Training Person –Days: The number of Training Person – days is the number of people who attended training multiplied by the number of days of training. A distinction must be made between accredited and non-accredited training person days. (p) Expanded Public Works Programme: it is used in reference to a nation-wide short to medium term government initiative aimed at alleviating poverty by using public sector budgets to draw significant number of unemployed into productive work whilst enabling these workers to gain skills while they work. (q) Employment Opportunities: The number of employment opportunities created, irrespective of the duration of each of the jobs, during the period under review. (r) Persons-days of Employment: The number of person –days of employment created during the period under review. This is calculated by aggregating the duration of each of the job opportunities created and dividing the total unit (Days, weeks and months). The result is the number of person days for any given review period. (s) Project Budgets: The total expenditure aggregated for all EPWP projects inclusive of all the sectors, infrastructure, social, culture and environment. (t) Person –Training Days: The total number of training opportunities aggregated and expressed in the equivalent number of person –training days. (u) Demographics: The number of job opportunities created for women, the youth and people with disabilities and ex –military veterans expressed as a ratio of the total number of job opportunities created for any given period, for each of the four sectors. (v) Expenditure Retained within Local Municipalities: The amount of the budget spent and retained within local municipalities through procurement of goods and services from local manufacturers, suppliers and service providers is recorded for a given period. (w) Project Task Rates: Where applicable rates for the same or similar task will have to be uniform for the ADM .Task and time rates will have to comply with the Ministerial Determination. 6 | P age (x) EPWP Incentive Grant: It is given to municipalities who report quarterly of implemented EPWP projects by Department of Public Works. 7 | P age 1.3. LEGISLATIVE FRAMEWORK The legislations reflected hereunder inform and govern the activities and operations of EPWP:  The Local Government Municipal Systems Act of 2000 as amended;  EPWP Guidelines of 2005  EPWP Guidelines of 2009  Draft ADM EPWP Policy 2012  Division of Revenue [DoRA]  Intergovernmental Relations Framework Act 13 of 2005  The Expanded Public Works Programme Guidelines of 2009  Constitution of the Republic of South Africa, 1996 The Constitution of South Africa Act 108 of 1996 sets out a broad framework for local government and in particular Chapter 7, section 152 which describe objectives of local government as the following:  To provide democratic and accountable government for local communities;  Ensure the provision of services to the community in a sustainable manner for the benefit of present and future generations;  Promote social and economic development;  Promote a safe and a healthy environment; and  Encourage the involvement of community and CBO’s in the matters of local government.  A municipality must strive, within its financial and administrative capacity to achieve the above- mentioned objectives. The Local Government Municipal Systems Act of defines how Local Government should operate and allows for various types of partnership arrangements a municipality may enter into ,to ensure delivery of services . The Expanded Public Works Programme Guidelines of 2004 describes the rationale for EPWP in a context of high unemployment, low skills 2000 and large backlogs of public services. Developmental duties of municipalities as outlined in Section 153 in the Local Government Systems Act, a municipality must structure and manage its administration, budgeting and 8 | P age planning processes to give priority to the basic needs of the community, and to promote the social and economic development of the community. In addition to providing traditional services such as water and sanitation ADM must play an expanded role. ADM must also initiate, plan, lead, and manage development The developmental local government is described in the Municipal Systems Act (Act 32 of 200) .The Systems Act has resulted in the development of IDP as a key strategic document. .The Integrated Development Plan (IDP) guides and informs all planning and infrastructure development activities .The IDP is expressed as a rolling 5 year and is linked to a 3 year multi term budget. The Division of Revenue Act (DORA) reflects different allocations (conditional and non- conditional grants) for municipalities (and provinces) with the aim to achieve the local government developmental agenda. This can include MIG funds, Capacity building funds to municipalities to perform the functions assigned to them in terms of developmental local government and other relevant legal prescripts. In terms of Regulation 21 of the Division of Revenue Act, the Minister of Finance has to publish the conditions associated with funding allocations made to municipalities. The Municipal Infrastructure grant (MIG) which is a consolidated grant mechanism was approved by Cabinet on 5th March 2003.The fundamental feature of the MIG is that each year bulk of the funds will be allocated to municipalities on the basis of a formula. The MIG is a conditional grant subject to a number of conditions of which poverty alleviation is a condition associated with the Expanded Public Works Programme(EPWP ), must be adhered to . The elements of the formula used to calculate the total allocation to municipalities also relates to past performance in implementing the EPWP. Successful Implementation of the EPWP will impact positively on the future MIG funding allocations for municipalities and their development agencies. 1.4. Introduction The concept of the EPWP is an attempt by government to create more job opportunities and promote skills transfer with the notion to reduce unemployment and poverty levels. EPWP as a conceptual framework also involves reorientation of line function budget so that the government expenditure results in more work opportunities, particularly for unskilled labour. Public Bodies are also expected to use their own budget to implement programmes and projects in line with EPWP principles; and use the incentive grant to create even more work opportunities. Municipalities participated because it was Tied to the MIG funding so was the case at ADM. It is within the context that former President Mbeki during his State of the Nation address on the 14th February 2003 formally announced the launch of Expanded Public Works 9 | P age Programme (EPWP). Government has a number of medium to long term programmes and strategies to address unemployment .These include:  Improving the social security  Utilising government expenditure  Improving skills levels through education and training;  Providing an enabling environment for industry to flourish; and  Balancing economic growth with the economically active population. The EPWP is one of the government’s short –to- medium term initiatives which focuses on the use of government expenditure to alleviate and reduce unemployment. The EPWP will achieve this aim through provision of work opportunities coupled with training .Training is a key element of the EPWP not only as an exit strategy but also to increase the future employability of the participants. It is anticipated that the EPWP will continue to exist until the medium to long term programme are successful in reducing unemployment. The EPWP is a national programme covering all spheres of government and State Owned Enterprises (SOE’s). In essence the EPWP involves re-orienting line function budgets so that government expenditure results in more work opportunities, particularly for unskilled labour .EPWP projects will therefore be funded through the normal budgets of line function ADM’s departments and project managers will not only target EPWP funds but must use 30% -80 % of their annual capital budgets towards EPWP. This will be complemented by periodical incentives from the provincial Department of Public Works. Opportunities for implementation of EPWP exist through various departments within ADM. For instance, labour intensive through public infrastructural projects (sanitation, water projects etc.), and non-labour initiatives such as learnership, training, and in social, cultural and environmental sector. 1.5. Current state of EPWP in ADM Execution context The First Phase of the EPWP, which started in 2004 until 2009, was based on labour intensive /infrastructure programmes like construction of roads etc. During this phase, jobs were created but it was also criticized for not creating enough, non-sustainability of jobs and lack of skills transfer. Thus, the Second Phase was conceptualized and incorporated other aspects of the programme. The MIG funding is managed and controlled by engineering services and up until this financial the EPWP funds (and function) was administered by them as well. There was an MOU with the department of Public Works that we shall reach specified targets and these were audited. However, there was no proper coordination as it was not institutionalised and there was no policy enforcing this at ADM for other departments. 10 | P age

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Expanded Public Works Programme Policy and Implementation Plan. Preamble Current state of EPWP in ADM . VISION. To be an innovative, trend setter and creative Municipality in implementing EPWP in the province that
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