EAEDC Emergency Aid to the Elderly, Disabled and Children : a reference guide

80 Pages·1992·3.9 MB·English

by  Massachusetts. Dept. of Public Welfare

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EAEDC
Reference Guide
Table of Contents
Introduction
i
Chapter
1
Application
Preparation 1-1
Interview 1-3
Follow-up 1-8
Verification and Extension Guide 1-11
Elderly (320.100) 1-12
Disabled (320.200) 1-13
Responding to a Returned Medical Report 1-15
Massachusetts Rehabilitation Commission Participant
(320.250) 1-17
Caring for the Disabled (320.300) 1-18
Family
Parental Family (320.400(A)) 1-19
Caretaker Family (320.400(B)) 1-20
Exceptions to 320.400 (A) and (B) 1-21
Combined AFDC and EAEDC Family 1-22
Student Under 21 (320.450) 1-24
Chapter 2
Redetermination
Preparation 2-1
Interview 2-2
Follow-up 2-4
a Chapter 5
Public Assistance Food Stamps
Overview 5-1
Household Composition 5-1
Nonhousehold Members 5-2
Certification Periods 5-2
Reporting Changes 5-3
Utility Expenses 5-3
SUA 5-4
Prorating SUA 5-4
Actual Utility Expenses 5-4
Changing Expenses 5-5
Utility
Error Alert 5-5
Food Stamp Registration and FS ET 5-5
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PAtoNPA 5-5
1
EAEDC Reference Guide
Table of Contents
ATP Overview 5-6
Undelivered ATPS 5-6
Replacement Process 5-6
Report Completion 5-7
a Chapter 6
Support Services
Changing an Address 6-
Crib. Mattress. Layette 6-3
Medical Services 6-4
Replacing Undelivered Checks 6-6
Replacing Lost & Stolen Checks (Uncashed) 6-8
Replacing Lost & Stolen Checks (Cashed) 6-10
Chapter 9
Vendor Payments
Overview 9-1
Vendor-Payment Situations 9-1
Voluntary Vendor Payments 9-1
Vendor Payments for Mismanagement 9-1
Special Circumstances 9-1
EAEDC-Related Benefits 9-2
Vendor Payments for Housing 9-2
Vendor-Payment Review 9-2
Notification 9-2
Systems Implications 9-2
Policy References 9-2
Chapter 10
Living Arrangements
Introduction 10-1
Review of Living Arrangement and Group Code 10-2
A
Living Arrangement Chart 10-3
Living Arrangement B Chart 10-4
Living Arrangement H Chart 10-5
Appendices
Appendix A— EAEDC Manual Index
Appendix B—Therapeutic Community Centers
a Appendix C— Public Assistance Food Stamps
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EAEDC
Reference Guide
Introduction
The Emergency Aid to the Elderly, Disabled and Children
(EAEDC) Program is a program that provides aid to eligible
who
recipients are:
elderly (aged 65 or older);
disabled;
caring for the disabled;
certain students under 21 years of age;
Massachusetts Rehabilitation Commission Program
participants; and
certain families.
These individuals must also meet the other categorical
requirements
of:
- residency
- citizenship or legal alien status
- social security number,
and meet the financial requirements that are outlined in
CMR
106 321.000.
The grant amount is based on the individual's or family's
CMR
living arrangement, as defined in 106 321.410.
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Application 1-1
Preparation
Introduction Your role and responsibilities during the
- preparation;
- interview; and
follow-up
phases of the application process are explained on the follow-
ing pages.
Worker When an applicant arrives at your office to apply for assis-
Responsibilities tance, he or she must be given the opportunity to apply that
same day by completing the CMA-1A. The application may be
completed on the same day or on the day of the interview.
To help you prepare for the interview with the applicant, do
the following.
• Determine if the applicant has received Your Right to
Know.
The applicant must receive Your Right to Know because
it is a guide intended to help the applicant learn about
his or her legal rights and responsibilities.
- Be prepared to answer any questions the applicant
may have about Your Right to Know.
- Your Right to Know includes many answers to
questions the applicant may have about his or her
legal rights and responsibilities.
• Familiarize yourself with the applicant by reviewing
whatever information is available. Ask yourself such
questions as:
Is there a closed case record and would the reason
for that closing impact current eligibility?
- Was an OTC or an "immediate need" payment
issued to the applicant?
Does the system have information on the
applicant?
The more prepared you are for the interview, the more
successful it will be.
• Try to:
Identify areas you will need to discuss with the
applicant.
Formulate the questions you will be asking and
anticipate the concerns the applicant might have.
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A
Application 1-2
Preparation
Worker Complete the ARTS-TO and forward to the Data
Responsibilities Entry Unit for key entry. This will ensure proper
tracking of the application and help support timely
benefits.
Gather any additional forms that might need to be
completed at the Interview.
Remember, the applicant's signature on the CMA- 1
establishes the date of application and begins the
time frames for the timely provision ofbenefits.
CMR
See 106 319.1 10(C) for a list of the activities to
be completed within 24 hours of filing the
application.
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A
Application 1-3
Interview
Worker
Introduction
Responsibilities
As you guide the applicant through the application process
and complete the application, keep the following in mind:
Your primary responsibilities are the following:
• Review any immediate needs of the applicant and his
or her family. Make sure he or she understands what
benefits they may be eligible to receive. See 106 CMR
319.130.
• Make an accurate assessment of the applicant's
and payment amount.
eligibility
• Protect the applicant's confidentiality, particularly in
reception and interviewing areas.
• Make sure the applicant has read and understands
Your Right to Know and has signed the CMA-1
Answer any questions the applicant may have
regarding Your Right to Know.
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Application 1^1
Interview
Worker
Determining Eligibility
Responsibilities
It Is important that the applicant understand that his or
her responsibilities include the following:
• Cooperating in providing the required information
and verifications within specified time frames;
• Keeping scheduled appointments or notifying you if
he or she cannot keep the appointment; and
• Providing information regarding any contact with
other agencies (e.g.. Social Security Administration).
Make sure that the application is explained to the appli-
cant, that it is completed properly, and that the applicant
understands the contents of the application he or she is
signing. Have the applicant sign the application.
With the information gathered on the completed
application, determine categorical and financial eligibility.
It is also essential that the applicant understand the eligi-
bility requirements, as you proceed through the application
process. This will prevent confusion and problems in the
future.
Refer to the EAEDC Manual, whenever necessary. Pay
special attention to the verification requirements listed after
each eligibility requirement.
The major eligibility requirements and their references are:
• Composition of assistance unit and filing unit
(321.300-321.320).
• Categorical eligibility requirements (320.000-
320.700).
• Asset eligibility requirements (32 1 .100-32 1 140).
.
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