E-TENDER ENQUIRY DOCUMENT For any further clarifications/queries for e-Procurement Portal ...

105 Pages·2017·1.56 MB·English

E-TENDER ENQUIRY DOCUMENT
For
PURCHASE OF MEDICAL EQUIPMENT FOR INSTITUTIONS OF ESIC

HQRS. OFFICE
EMPLOYEES’ STATE INSURANCE CORPORATION
PANCHDEEP BHAWAN: C.I.G. ROAD: NEW DELHI – 110 002.
Tele/Fax: [phone], E-mail: [email protected]

(An ISO-9001:2008 Certified)

For any further clarifications/queries for e-Procurement Portal, please
contact at:

Email id for Support / Helpdesk -
https://esictenders.eproc.in/hlml/Support.asp
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EMPLOYEES’ STATE INSURANCE CORPORATION

INDEX

Section Topic

Section I – Notice inviting e-Tender (e-NIT) -------------------------------------------------------

Section II – General Instructions to Tenderers (GIT) -----------------------------------------------

Section III – Special Instructions to Tenderers (SIT) ------------------------------------------------

Section IV – General Conditions of Contract (GCC) ------------------------------------------------

Section V – Special Conditions of Contract (SCC) -------------------------------------------------

Section VI – List of Requirements ---------------------------------------------------------------------

Section VII – Technical Specifications -----------------------------------------------------------------

Section VIII – Quality Control Requirements --------------------------------------------------------

Section IX – Qualification Criteria ----------------------------------------------------------------------

Section X – Tender Form --------------------------------------------------------------------------------

Section XI – Price Schedules -----------------------------------------------------------------------------

Section XII – Questionnaire (deleted)

Section XIII – Bank Guarantee Form for EMD ---------------------------------------------------------

Section XIV – Manufacturer’s Authorisation Form --------------------------------------------------

Section XV – Bank Guarantee Form for Performance Security /CMC Security ---------------

Section XVI – Contract Form (A & B) -------------------------------------------------------------------

Section XVII – Proforma of Consignee Receipt Certificate ------------------------------------------

Section XVIII – Proforma of Final Acceptance Certificate by the Consignee ---------------------

Section XIX – Consignee List ---------------------------------------------------------------------------

Appendix A ----------------------------------------------------------------------------

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EMPLOYEES’ STATE INSURANCE CORPORATION

SECTION I

NOTICE INVITING TENDER (NIT)

Tender Enquiry No.: U-16/30/130/2012-Procell/Equipment (162) Dated:16/07/2018

(1) Dy. Medical Commissioner (Procurement) on behalf of Director General invites e-tender, from eligible
and qualified tenderers for supply of Medical Equipment to various ESIC Institutions located pan
India. The list of equipments are as detailed below:
Performance
S.No Equipment
Qty EMD Security/unit Turnover
USG Machine with color Doppler
1
(portable) 8 320000 200000 80000000
2 500mA X-Ray digital 9 180000 100000 45000000
3 Laparoscopy set 6 360000 300000 90000000
4 Anesthesia work station 21 630000 150000 157500000
5 Transport Ventilators 10 160000 80000 40000000
6 Phaco Emulsification machine 4 200000 250000 50000000
7 OT Table c arm compatible 14 560000 200000 140000000
Fully automatic hematology
8
analyzer 9 126000 70000 31500000
Fully Automatic biochemistry
9
analyser 7 196000 140000 49000000
10 Neonatal Resuscitation Trolley 14 84000 30000 21000000
11 Cardiac Monitor Defibrillator 21 630000 150000 157500000
12 Operating Eye Microscope 6 240000 200000 60000000
13 ENT Workstation 6 38400 32000 9600000
Portable ECG Machine 12
14 10 5000 2500 1250000
channel
15 Dental Chair 7 140000 100000 35000000
16 High Suction Machine 19 38000 10000 9500000
17 Multipara monitor 72 115200 8000 28800000
18 Fetoscope 8 24000 15000 6000000
19 Portable X-Ray 8 48000 30000 12000000
20 ABG Analyzer 8 48000 30000 12000000
21 Surgical Diathermy (Electrical) 20 240000 60000 60000000
22 Short Wave Diathermy 6 72000 60000 18000000
23 Phototherapy Machine 12 12000 5000 3000000
24 Slit Lamp 7 28000 20000 7000000
25 Dental X-Ray 7 28000 20000 7000000
26 Incentive Spirometer 4 8000 10000 2000000
27 Patients Beds Fowler 30 30000 5000 7500000
28 Patients Beds Semi Fowler 30 12000 2000 3000000
29 Portable OT light 3 1200 2000 300000
30 C-Arm with fluoroscope 7 196000 140000 49000000
31 High speed instrument Sterilizer 4 3200 4000 800000
Resuscitation Equipment (CPR
32 10 8000 4000 2000000
Kit)

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(2) Tender timeline:

SNo. Details Dates & time
1. Period of availability of e-Tender Enquiry 16/07/2018 to 17/08/2018 upto 11:00 AM
document on ESIC website- www.esic.nic.in
and ESIC e-Procurement portal-
https://esictenders.eproc.in
2. Last date of Online Technical Bid & Manual 17/08/2018 upto 11:00 AM
Bid(EMD) submission

3. Pre-bid Meeting 25/07/2018 at 11:00 AM
at Vth Floor Conference Room,
ESIC Hqrs Office, Panchdeep Bhawan, C.I.G.
Road, New Delhi – 110002.
4. Opening of Online Technical Bid & Manual 17/08/2018 at 11.30 AM
Bid(EMD Envelope) at Vth Floor Conference Room,
ESIC Hqrs Office, Panchdeep Bhawan, C.I.G.
Road,New Delhi – 110002.
5. Opening of Price Bid Will be communicated over Email to the
bidders who are found technically eligible
6. Validity of offer 270 days from the last date of submission of
e-Tender

* Bidders have to submit Original Bank Guarantee for EMD within the above mentioned date and time

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SPECIFIC Instructions for e-Tender Participation:-
Important Instructions for Bidders regarding Online
Payment

All bidders/firms are required to procure Class-IIIB Digital Signature Certificate (DSC)
with Both DSC Components i.e. Signing & Encryption to participate in the E-Tenders.

Bidders should get Registered at https://esictenders.eproc.in.

Bidders should add the below mentioned sites under Internet Explorer Tools Internet
Options Security Trusted Sites Sites of Internet Explorer Trusted Sites

https://esictenders.eproc.in
https://www.tpsl-india.in
https://www4.ipg-online.com

Also, Bidders need to select “Use TLS 1.1 and Use TLS 1.2” under Internet Explorer
Tools Internet Options Advanced Security.

Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in
favour of M/s. C1 India Pvt. Ltd., payable at New Delhi via Online Payment Modes such as
Debit Card, Credit Card or Net Banking for participating in the Tender.

Bidders can contact Helpdesk at:
https://esictenders.eproc.in/html/Support.asp

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SECTION - II

GENERAL INSTRUCTIONS TO TENDERERS (GIT)

CONTENTS
Sl.
Topic
No.

A PREAMBLE

1 Definitions and Abbreviations

2 Introduction

3 Availability of Funds

4 Language of Tender

5 Eligible Tenderers

6 Eligible Goods and Services

7 Tendering Expense

B TENDER ENQUIRY DOCUMENTS

8 Contents of Tender Enquiry Documents

9 Amendments to Tender Enquiry Documents

10 Clarification of e-Tender Enquiry Documents

C PREPARATION OF TENDER

11 Documents Comprising the Tender

12 Tender Currencies

13 Tender Prices

14 Indian Agent (deleted)

15 Firm Price

16 Alternative Tenders

Documents Establishing Tenderer’s Eligibility and
17
Qualifications

Documents Establishing Good’s Conformity to Tender
18
Enquiry Document

19 Earnest Money Deposit (EMD)

20 Tender Validity

21 Digital Signing of Tender

D SUBMISSION OF TENDERS

22 Submission of e-Tenders

23 Late Tender

24 Alteration and Withdrawal of e-Tender
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E TENDER OPENING

25 Opening of e-Tenders

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Sl.
Topic
No.

F SCRUTINY AND EVALUATION OF TENDERS

26 Basic Principle

27 Scrutiny of Tenders

28 Minor Infirmity/Irregularity/Non-Conformity

29 Discrepancy in Prices

30 Discrepancy between original and copies of Tender

31 Qualification Criteria

32 Conversion of Tender Currencies to Indian Rupees

33 Schedule-wise Evaluation

34 Comparison of Tenders

Additional Factors and Parameters for Evaluation and
35
Ranking of Responsive Tenders

36 Tenderer’s capability to perform the contract

37 Contacting the Purchaser

G AWARD OF CONTRACT

Purchaser’s Right to Accept any Tender and to Reject
38
any or All Tenders

39 Award Criteria

40 Variation of Quantities at the Time of Award

41 Notification of Award

42 Issue of Contract

Non-receipt of Performance Security and Contract by the
43
Purchaser/Consignee

44 Return of EMD

45 Publication of Tender Result

46 Corrupt or Fraudulent Practices

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A. PREAMBLE
1. Definitions and Abbreviations

1.1 The following definitions and abbreviations, which have been used in these documents shall have
the meanings as indicated below:

1.2. Definitions:
(i) “Purchaser” means Employees’ State Insurance Corporation.

(ii) “e-Tender” means Bids / Quotation / Tender received from a Firm / Tenderer /
Bidder online.

(iii) “Tenderer” means Bidder/the Individual or Firm submitting Bids/Quotation/e-
Tenders.

(iv) “Supplier” means the individual or the firm/company supplying the goods and
services as incorporated in the contract.

(v) “Goods” means the articles, material, commodities, livestock, furniture, fixtures,
raw material, spares, instruments, machinery, equipment , medical equipment ,
industrial plant etc. which the supplier is required to supply to the purchaser under
the contract.

(vi) “Services” means services allied and incidental to the supply of goods, such as
transportation, installation, commissioning, provision of technical assistance,
training, after sales service, maintenance service and other such obligations of the
supplier covered under the contract.

(vii) “Earnest Money Deposit” (EMD) means Bid Security/ monetary or financial
guarantee to be furnished by a tenderer along with its tender.

(viii) “Contract” means the written agreement entered into between the purchaser and/or
consignee and the supplier, together with all the documents mentioned therein and
including all attachments, annexure etc. therein.

(ix) “Performance Security” means monetary or financial guarantee to be furnished by
the successful tenderer for due performance of the contract placed on it.
Performance Security is also known as Security Deposit.

(x) “Consignee” means the ESI Hospital/Institute/Medical College/ person to whom
the goods are required to be delivered as specified in the Contract. If the goods are
required to be delivered to a person as an interim consignee for the purpose of
despatch to another person as provided in the Contract then that “another” person is
the consignee, also known as ultimate consignee.

(xi) “Specification” means the document/standard that prescribes the requirement with
which goods or service has to conform.

(xii) “Inspection” means activities such as measuring, examining, testing, gauging one
or more characteristics of the product or service and comparing the same with the
specified requirement to determine conformity.
(xiii) “Day” means calendar day.

1.3 Abbreviations:

(i) “TE Document” means Tender Enquiry Document
(ii) “NIT” means Notice Inviting Tenders.
(iii) “GIT” means General Instructions to Tenderers
(iv) “SIT” means Special Instructions to Tenderers
(v) “GCC” means General Conditions of Contract
(vi) “SCC” means Special Conditions of Contract
(vii) “DGS&D” means Directorate General of Supplies and Disposals
(viii) “NSIC” means National Small Industries Corporation
(ix) “PSU” means Public Sector Undertaking

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(x) “CPSU” means Central Public Sector Undertaking
(xi) “LSI” means Large Scale Industry
(xii) “SSI” means Small Scale Industry
(xiii) “DP” means Delivery Period
(xiv) “BG” means Bank Guarantee
(xv) “ED” means Excise Duty
(xvi) “CD” means Custom Duty
(xvii) “BL” means Bill of Lading
(xviii) “FOB” means Free on Board
(xix) “FCA” means Free Carrier
(xx) “FOR” means Free On Rail
(xxi) “ESIC” means Employees’ State Insurance Corporation
(xxii) “DG” means Director General, ESIC.

(xxiii) “CMC” means Comprehensive maintenance Contract (labour, spare and preventive
maintenance)
(xxiv) “RT” means Re-Tender.
(xxv) “GST” means Goods and Services Tax

2. Introduction

2.1 The Purchaser has issued these TE documents for purchase of goods and related services on behalf
of Director General, ESIC as mentioned in Section – VI – “List of Requirements”, which also
indicates, interalia, the required delivery schedule, terms and place of delivery.

2.2 This section (Section II - “General Instruction Tenderers”) provides the relevant information as
well as instructions to assist the prospective bidders in preparation and submission of bids. It also
includes the mode and procedure to be adopted by the purchaser for receipt and opening as well as
scrutiny and evaluation of tenders and subsequent placement of contract.

2.3 The tenderers shall also read the Special Instructions to Tenderers (SIT) related to this purchase,
as contained in Section III of these documents and follow the same accordingly. Whenever there
is a conflict between the GIT and the SIT, the provisions contained in the SIT shall prevail over
those in the GIT.

2.4 Before formulating the tender and submitting the same to the purchaser, the tenderer should read
and examine all the terms, conditions, instructions, etc. contained in the TE documents. Failure to
provide and/or comply with the required information, instructions etc. incorporated in these TE
documents may result in rejection of its tender.

3. Availability of Funds

3.1 Expenditure to be incurred for the proposed purchase will be met from the funds available with the
purchaser/ consignee.

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