DTIC ADA320357: Federal Logistics Information System (FLIS) Procedures Manual. Volume 13. Change 1.

238 Pages·11.4 MB·English

by  Defense Technical Information Center

DEFENSE LOGISTICS AGENCY
DEFENSE LOGISTICS SERVICES CENTER
74 WASHINGTON AVE N
BATTLE CREEK M/49017-.,)84
CH I
CHANGE NO. 1 DoD 4100.39-M
Volume 13
DoD 4100.39-M
DLSC-VPH
1 January 1997
FEDERAL LOGISTICS INFORMATION SYSTEM (FLIS) PROCEDURES MANUAL
I. Volume 13, DoD 4100.39-M, 1 October 1996, change as follows: Remove pages listed
below and insert revised pages. Additions and changes are indicated by bold-face italic type.
Deletions are indicated in the Significant Changes paragraph below.
REMOVE OLD INSERT NEW
Chapter 1 13.1-1 thru 13.1-7 13.1-1 thru 13.1-7
Appendix 13-2-A 3 thru 8, 3 thru 8,
11 thru 18 11 thru 18
Chapter 3 13.3-1 thru 13.3-20 13.3-1 thru 13.3-21
Chapter 6 13.6-3 thru 13.6-8 13.6-3 thru 13.6-8
Appendix 13-6-B A03 thru A14, A03 thru A14,
B01 and B02, B01 and B02,
D01 and D02, D01 and D02,
F13 thru F26, F13 thru F26,
L01, L01,
M01 thru M07, M01 thru M07,
R01 and R02, R01 and R02,
x01, x01,
Z01 and Z02 Z01 and Z02
Appendix 13-6-C 3 thru 145 3 thru 145
Appendixd 13-6-D 13 thru 16 13 thru 16
II. SIGNIFICANT CHANGES.
A. The page changes are effective upon receipt. This change sheet will be filed in front of
volume 13 for reference purposes after changes have been made.
19970124
O 11
DLSC - The Key to Readiness
D)TIC QUUX' WSPEC;ED 1,
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DoD 4100.39-M
Volume 13
B. Significant changes for the entire manual this quarter and the applicable change number
for each affected volume are listed on the change sheet for volume 1.
BY ORDER OF THE DIRECTOR:
RANDALL B. HAGLUND
Colonel, USMC
Commander
Defense Logistics Services Center
DISTRIBUTION: Defense Logistics Agency: 41, 42
Army: To be distributed in accordance with Special Distribution List.
Navy: To be distributed in accordance with Special Distribution List maintained at
NPFC.
Stocked:
Commanding Officer
Naval Publications and Forms Center
5801 Tabor Avenue
Philadelphia, PA 19120
Air Force: Distribution "X"
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DoD 4100.39-M
Volume 13
CHAPTER 1
INTRODUCTION
13.1.1 Purpose and Scope (1) Acting as the DLA contact point for matters
concerning the FLIS Materiel Management Decision
a. The Materiel Management Decision Rule Rule Tables.
Tables reflect Service/Agency (S/A) supply manage-
ment responsibilities and interrelationships, Federal (2) Resolving conflicts that cannot be resolved
Supply Class (FSC) assignments, and the at the DLSC/Service/Agency level.
control/dissemination of descriptive and supply d. The Defense Logistics Services Center (DLSC-
data.
SB) is responsible for:
b. This volume is applicable to the Defense
Logistics Agency (DLA), the Military Services, the (1) Receiving and processing Service/Agency
Defense Special Weapons Agency (DSWA), the prepared correspondence to change this volume.
Defense Intelligence Agency (DIA), the General (2) Determining whether the requested change is
Services Administration (GSA), the Coast Guard, in accord with published policy, and attempting to
the National Security Agency (NSA), the Federal resolve identified conflicts directly with the Service/
Aviation Administration (FAA), Veterans Adminis- Agency requesting the change.
tration (VA), Defense Mapping Agency (DMA),
National Weather Service (NWS), North Atlantic (3) Referring unresolved conflicts to HQ DLA
Treaty Organization (NATO) and other foreign for resolution. Correspondence will be addressed to
countries. Director, Defense Logistics Agency, ATTN: DLA-
MMSLP, Cameron Station, Alexandria, VA 22314.
13.1.2 Responsibilities
(4) Maintaining this volume in a current status
a. Each participating Service/Agency is respon- through interim issuances, changes, and revisions in
sible for: accordance with section 13.1.3.
(1) Establishing a central activity as a FLIS e. FLIS Materiel Management Decision Rule
Materiel Management Decision Rule Table contact Table Contact Points:
point authorized to submit changes to the tables. The
contact points are listed in paragraph 13.1.2.e. Executive Director
Logistics Support Activity
(2) Establishing coordination channels for assur- Cataloging Center
ing that any changes to the tables that impact other ATTN: AMXLS-C
Services/Agencies are fully coordinated before sub- Redstone Aresenal, AL 35898-7466
mission to the Defense Logistics Services Center
(DLS C). Commander
Cataloging and Standardization
Center
b. The Service/Agency contact point is responsible ATTN: MMM
for submitting to DLSC any changes to its Materiel Federal Center
Management Decision Rule Table(s) or other infor- Battle Creek, MI 49017-3084
mation in this volume. Changes will be submitted in Commandant of the Marine Corps
accordance with paragraph 13.1.3.a. HQ USMC
c. Headquarters Defense Logistics Agency (DLA- ATTN: LPS-4
MMSLP) is responsible for: Washington, D.C. 20380-001
13.1-1
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DoD 4100.39-M
Volume 13
Director Commander
Defense Logistics Agency Defense Logistics Services Center
ATTN: DLA-SF Directorate of Item Identification
Cameron Station International Codification Division
Alexandria, VA 22304-6100 ATTN: DLSC-SD
Federal Center
Department of Defense Education Activity Battle Creek, MI 49017-3084
DoD Education Supplies Procurement Office
(DESPO) Commanding Officer
101 Buford Road Navy Fleet Material Support Office
Richmond, VA 23297 ATTN: Code 9651
Mechanicsburg, PA 17055
GSA/FSS
Cataloging Division Commander
ATTN: FCSC Naval Supply Systems Command
Washington, DC 20406 1931 Jefferson Davis Highway
ATTN: SUP 41242 B
Director Arlington, VA 22241-5360
Mike Monroney Aeronautical Center
ATTN: AAC-490 Commanding Officer
P.O. Box 25082 Naval Inventory Control Point
Oklahoma City, OK 73125-0082 Code M0418
P.O. Box 2020
Commandant Mechanicsburg, PA 17055-0788
U.S. Coast Guard
ATrN: G-ELM-2 13.1.3 Maintenance
2100 2nd Street, S.W.
Washington, DC 20593-0001 a. Submission of Changes:
Commander (1) A S/A may request additions, deletions, or
Field Command changes to this volume by submitting such requests
Defense Special Weapons Agency through the authorized contact point to the DLSC
ATTN: FCLMC program manager. Correspondence will be ad-
Kirtland AFB, NM 85115-5000 dressed to:
Director Commander
National Security Agency Defense Logistics Services Center
ATTN: Llll ATTN: DLSC-SB
Fort George G. Meade, MD 20755-6000 Federal Center
Battle Creek, MI 49017-3084
Director
Veterans Administration (2) Emergency changes may be requested by
Cataloging, Division (901S) calling:
VA Supply Depot
P.O. Box 27 Commercial: Area Code 616, 961-4514.
Hines, IL 60141-0027 DSN: 932-4514/4309.
13.1-2
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DoD 4100.39-M
Volume 13
b. Each request for change will include the fol- change, or revision, providing it is distributed to all
lowing information: interested activities a minimum of 30 days in ad-
vance of the effective date. If the 30-day require-
(1) The required effective date of the change. To ment cannot be met, DLSC will announce the
meet the 30-day requirement set forth in paragraph change by telephone or teletype as appropriate, with
13.1.3.c.(l), DLSC must receive the request 60 days subsequent confirmation by interim issuance.
prior to the effective date.
(2) Emergency additions/deletions/changes to
(2) A statement that the requested change has this volume that require rapid publication and dis-
been fully coordinated (if applicable). All changes to tribution to all interested activities will be an-
chapters 13.3 and 13.4 require effective date coor- nounced by means of interim issuances. These will
dination. Changes to the Standard FSC Table, ap- be issued in letter form on an as-required basis.
pendix 13-2-A, require effective date coordination
except for Data Record Numbers (DRNs) 3428 (3) All interim issuances and any other
(Hi-Dollar Breakout Commodity Category Code), additions/deletions/changes required, except those
2611 (DoD Commodity Materiel Management Cat- for appendix 13-6-C, Activity-MOE Rule Cross
egory Code), 0478 (Distribution Activity Code Seg- ference Table, AcumultE o uaerly
ment M) and 8905 (File Maintenance Receiver Reference Table, will be accumulated on a quarterly
Code). Changes to the Major Organizational Entity basis and published as a formal change.
(MOE) Rules contained in appendix 13-6-B require (4) If any scheduled quarterly change affects
effective date coordination except for:
more than 25 percent of the data contained in this
S(a ) Primary Inventory Control Activity MOE volume, a complete revision will be issued instead
Rules when the PICA Level of Authority (LOA) is of a change. This rule will also apply to the specific
07, 08, 26, 48, or 81. Service/Agency segments.
d. The Change Indicator Code (DRN 0122) iden-
(b) Secondary Inventory Control Activity titles the most current action taken on a FSC or
(SICA) MOE aRffuelhet sa pperaor va1idb.3iln .Mg iOnth Ee change does not MOe RRuuel e RReeccoordrr.e These codes are iinnddiac ated aass
Saffect a table in chapter 13.3. follows:
(c) Authorized Item Identification Data A NEW IDENTIFIES THE ADDITION
Collaborator/Receiver Codes (DRNs 2533 and OF A FSC OR MOE RULE
2534). AND RELATED DATA ELE-
(d) DoD Commodity Materiel Management MENTS TO THE DATA
Category Codes and/or Military Service Materiel BASE.
Management Category Codes. C CANCELLED IDENTIFIES PENDING RE-
PLACEMENT OR DELETION
(3) Identification of the specific table line entry OF A FSC OR MOE RULE
(e.g., MOE Rule NumberA1ll) or other information AND RELATED DATA ELE-
to be changed, and the type of change required. MENTS FROM THE DATA
c. Announcement of Changes: BASE BEFORE THE EFFEC-
TIVE DATE IS REACHED.
.
(1) Any addition/deletion/change required for
this volume may be announced by interim issuance,
13.1-3
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DoD 4100.39-M
Volume 13
IMM. The chapter consists of individual sections for
D DELETION IDENTIFIES DELETION OF IMM use under the conditions cited therein (e.g.,
A FSC OR MOE RULE AND Provisioning and Item Management Coding).
RELATED DATA ELEMENTS
FROM THE DATA BASE AF- c. Registration of Activity Interest by Integrated
TER THE EFFECTIVE DATE Materiel Managers (IMMs) (chapter 13.4) contains
ISREACHED. instructions for the registration of Military Service
interest on items managed by Integrated Materiel
R REVISED IDENTIFIES THE REVISION Managers. The chapter consists of individual sec-
OF ONE OR MORE DATA tions for IMM use under the conditions cited therein
ELEMENTS OF A FSC OR (e.g., recording user interest).
MOE RULE PROFILE IN
THE DATA BASE. d. MOE Rule Development for NATO and Other
Foreign Countries (chapter 13.5) contains criteria
BLANK IDENTIFIES A FSC OR MOE and examples for MOE Rule development in con-
RULE, WITH RELATED junction with Foreign Military Sales (FMS) cases.
DATA ELEMENTS, WHICH
IS AUTHORIZED FOR USE e. Major Organizational Entity (MOE) Rules
BASED ON THE ASSIGNED (chapter 13.6):
STATUS CODE AS DEFINED (1) The MOE Rule Table, appendix 13-6-B,
IN FLIS, VOLUME 10, reflects management responsibilities within partici-
TABLE 116. pating Military Services, Civil Agencies, and NATO
13.1.4 Contents. Following is an explanation of the and other foreign countries. The information in-
contents of this volume and its purpose in FLIS. cluded in the MOE Rules is a combination of
Department of Defense (DoD) and Service/Agency
a. The Standard Federal Supply Classification cataloging/supply management assignments which
Table (appendix 13-2-A) contains the FSCs listed in are made on the basis of organizational responsibili-
Cataloging Handbook H2-1, Groups and Classes. ties. Additional information is contained in volume
Additional information is contained in volume 2, 2, chapter 2.1; volume 6, section 6.3.11; and DoD
section 2.1.7; volume 4, section 4.2.1; and DoD 4130.2-M, section 5. The MOE Rule Table is used
4130.2-M, Federal Catalog System Policy Manual, to:
section 3. Arrangement of the FSCs in the table is in
numerical order from the lowest to the highest. The (a) Display, in a tabular format, functional
Standard FSC Table will be used to: materiel management assignments made by
Services/Agencies for computer and manual appli-
Validate functional assignments by FSC in ac- cations. The data against each MOE Rule Number is
cordance with published directives, consistent throughout the DoD and
Validate FSC codes. Services/Agencies and may be applied against many
Determine which activities will receive output National Stock Numbers (NSNs).
distribution on an FSC basis.
(b) Provide uniform criteria for validating
b. Registration of Activity Interest by Integrated materiel management assignments.
Materiel Managers (IMMs) (chapter 13.3) contains
instructions for the registration of Service/Agency (c) Reduce the frequency of change to the
interest on items accepted for management by a system when a change in functional assignments is
13.1-4
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DoD 4100.39-M
Volume 13
made. This can be accomplished by revising the (2) Segment R, which is used when adding,
appropriate element in the MOE Rule without changing, or deleting single data elements or a
changing the MOE Rule Number and without gen- combination of data elements. The permissible data
erating mass output. elements are reflected with the input formats for
Document Identifier Codes (DICs) using this seg-
(d) Minimize the input of predetermined infor- ment.
mation, since redundant data (applicable to many
items) will be recorded against a single entry in the (3) Segment T, which is used to delete an entire
System Support Record (SSR) table and not against MOE Rule and its related segment B data elements.
the FLIS data base. c. The related data elements, excluding supple-
mentary type activity registrations, are added,
(e) Provide a flexible base for accumulation of changed, or deleted as reflected by applicable input
management statistics. formats in volumes 8 and 9 except as follows:
(2) MOE Rules will be established for existing (1) The Acquisition Method Code and Acquisi-
and potential items of supply. tion Method Suffix Code are assigned by the:
(3) MOE Rules for nuclear ordnance items will (a) Primary Inventory Control Activity (PICA)
be processed and applied in accordance with volume for each item Service-managed or retained.
4, chapter 4.16.
(4) The Activity to MOE Rule Cross-Reference (b) IMM for the first MOE Rule established.
STable, appendix 13-6-C, lists MOE Rules sequen- No other MOE Rule requires these codes except
tially by activity code, PICA, SICA, PICA Level of when a Civil Agency is not supported by the IMM.
Authority, SICA Level of Authority, submitter, col- In such an instance the Civil Agency assigns these
laborator, and receiver, codes to the Civil Agency MOE Rule. On the IMM
items, DLSC will automatically record the data in
13.1.5 FLIS Data Base File Maintenance the FLIS against the applicable SICA MOE Rules.
a. MOE Rules and related data codes denote (2) The Item Management Code (IMC) and
managerial and operational responsibilities exer- Item Management Coding Activity (IMCA) are
cised by supply activities and techniques of materiel required only for items subject to IMM, and are
management employed by the activity having prin- input by the IMM. (See volume 6, chapters 6.3 and
cipal supply control responsibility. The date an 6.8.)
approved MOE Rule and related data are recorded
against an NSN will be the reference point for d. Item identification data collaborators/receivers
development of management statistics. may be recorded as supplemental to a given MOE
Rule on an item-by-item basis when authorized by
b. MOE Rule and related data elements are input the controlling PICA and/or SICA, subject to the
to the DLSC FLIS data base through the use of the following limitations:
following three segments:
(1) The data collaborator/receiver must be re-
(1) Segment B, which consists of the elements corded against the parent Service/Agency MOE
. of data necessary to portray an individual Service/ Rule.
Agency management profile in relation to a specific
item identification. (2) The data collaborator/receiver must not du-
13.1-5
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DoD 4100.39-M
Volume 13
plicate activities contained within the MOE Rule.
AFM Air Force Manual
e. Input formats for MOE Rule and related data AR Army Regulation
DICs are contained in volume 8, chapter 8.1 and AS HQ, Department of Army -
volume 9, chapter 9.1. The Surgeon General (DASG-
HCL)
Add Data Element(s) (DIC LAD) CAGE Commercial and Government
Add Moe Rule and Related Data (DIC LAU) Entity Code
Change Data Element(s) (DIC LCD) CD USAMC Catalog Data
Change MOE Rule and Related Data (DIC CH IND Change Indicator
LCU) COG Navy Cognizance Code
Delete Data Element(s) (DIC LDD) COL Authorized Item Identification
Delete MOE Rule and Related Data (DIC LDU) Data Collaborator Code
Multiple DIC Input (DIC LMD) DESC Defense Electronics Supply
Center (Acty TX)
f. SSR MOE Rule/FLIS data base file mainte- DFSC Defense Fuel Supply Center
nance and/or mass-change updates require that: (Acty KY)
DIA Defense Intelligence Agency
(1) When file maintenance to SSR/FLIS data (Acty XD)
base data is required by a Service/Agency due to a DIC Document Identifier Code
FLIS System Change Request (SCR) (e.g., logistics DIPEC Defense Industrial Plant
transfer), DLSC-S will monitor the results through Equipment Center (Acty PX- 0
the Item Management Statistical Series section 21 PY)
report, MOE Rule Distribution (IMSS-21). DISC Defense Industrial Supply
Center (Acty KZ)
(2) If a Service/Agency has not input the trans- DLA Dees y KZ)
action(s) necessary to update pending erroneous DLAR Defense Logistics Agency
segment B or future effective dated file records to
the FLIS data base, DLSC-S will interrogate the Regulation
FLIS data base for those MOE Rules recorded on DLSC Defense Logistics Services
items and output the results to the responsible Center
Service/Agency for initiation of corrective action. DMA Defense Mapping Agency
DoD Department of Defense
(3) Upon completion and notification of the DoDDS Department of Defense De-
updated transaction(s), the affected Service/Agency pendent Schools (Acty XS)
focal point will provide DLSC-S with the required DoDMMC Department of Defense Mate-
information for retention, cancellation, and/or dele- riel Management Code
tion of specific MOE Rule(s) from the FLIS. DPSC Defense Personnel Support
Center (Acty CY-CZ-KX-KY)
13.1.6 Abbreviations and Acronyms DRN Data Record Number
DSCC Defense Supply Center Co-
ACTY Cataloging Activity lumbus (Acty AX)
AFLC Air Force Logistics Command DSCR Defense Supply Center Rich-
(Acty SA) mond (Acty CX)
AFLCR Air Force Logistics Command
Regulation
13.1-6
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DoD 4100.39-M
Volume 13
0
DSWA Defense Special Weapons MIL
Agency (Acty XA-XB) MMC Military Service Materiel
EAM Electronic Accounting Ma- Management Code
chine MIL SVC Military Service
ED Effective Date MOE Major Organizational Entity
FAA Federal Aviation Administra- NATO North Atlantic Treaty Organi-
tion (Acty 48) zation
FIA Army Financial Inventory NSA National Security Agency
Accountability Code (Acty XP)
FLIS Federal Logistics Information NSN National Stock Number
System NWS National Weather Service
FMS Foreign Military Sales (Acty 47)
FSC Federal Supply Classification PICA Primary Inventory Control
FSG Federal Supply Group Activity
GSA General Services Administra- REC Authorized Item Identification
tion (Acty 75) Data Receiver Code
ICP Inventory Control Point RNCC Reference Number Category
II Item Identification Code
IMC Item Management Coding S/A Military Service/Civil Agency
IMCA Item Management Coding SICA Secondary Inventory Control
Activity Activity
IMM Integrated Materiel Manager SICC Service Item Control Center
LOA Level of Authority SSR Supply Support Request
MCLB Marine Corps Logistics Base (IMM)
(Acty PA-PB- PC) SUB Authorized Item Identification
MCO Marine Corps Order Data Submitter Code
MEC Marine Corps Management TACOM Army Tank-Automotive Com-
Echelon Code mand (Acty AZ)
MMAC Air Force Materiel Manage- VA Veterans Administration (Acty
ment Aggregation Code 54)
WISSA Wholesale Inter-Service Sup-
ply Support Agreement
1
13.1-7
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DoD 4100.39-M
Volume 13
CHAPTER 2
APPENDIX 13-2-A
STANDARD FSC TABLE
AUTHORIZATION FOR DISTRIBUTION
(S
163A0 X A0 Z. z z "z 8-, z(cid:127)' w Rý0 a>,z -> z AX
1 1 > T> T
161 AX T> AC Dp G 31C 92300 Aw Ag O
1H0 CX < S 3 GU01 930 ol CX CX
ARMY NAVY AIR FORCE DLA GSA
1610 AX AX TU CD TG 3 C 1992350 AX AX
1615 AX AX CT CD *1 3 C 1992350 AX AX
1620 AX AX TU CD SU 3 C 1992350 AX AX
1630 AX AX TU CD SU 3 C 1992350 AX AX
1650AXAX AX CD SX 3 C 1994157 AXAX
1660 TX TX TUCD SX 3 E 1992350 TX TX
1670 CX CX TU CD SE 3 G 1992350 CX CX
1680 CX CX TU CD SE 3 G 1992350 CX CX
1710 AX AX AX CD SE 3 C 1994157 AX AX
1720 AX AX AX CD SE 3 C 1994157 AX AX
1730AXAX TU CD SE 3 C 1992350 AXAX
1740AXAX TU CD SE 3 C 1992350 AXAX
1810 BD *1 0 0 1977031
1820 CX CX CD *1 0 G 1992350 CXCX
1830 CX CX CD *1 0 G 1992350 CXCX
1840 CX CX CD *1 0 G 1992350 CXCX
1850 CX CX CD *1 0 G 1992350 CXCX
1860 CX CX CD *1 0 G 1992350 CXCX
1905 HD AJ SE 0 0 1992350
1910 HID AJ SE 0 0 1992350
1915 HD AJ SE 0 0 1992350
1920 HID AJ SE 0 0 1992350
1925 HID AJ SE 0 0 1992350
1930 HCD AJ SE 0 0 1992350
1935 1f AJ SE 0 0 1992350
1940 C HID SE 0 0 1992350
1945 JN AJ SE 0 0 1992350
1950 HD AJ SE 0 0 1992350
1955 D4 AJ SE 0 0 1992350
1990 HD AJ SE 0 0 1992350
2010AX AX AXCD SE 0 C 1994157 AXAX
2020 CX CX CX CD SE 0 G 1994157 CX CX
2030 CX CX CX CD SE 0 G 1994157 CX CX
.202040 6CX C0X CX CD SE 0 G 1994157 CX CX
2050 CX CX HID CD SE 0 G 1992350 CX CX
CX CX HID CD SE 0 G 1992350 CX CX
2090 CX CX CX CD SE 0 G 1994157 CX CX
2210 D4 AJ TG 0 0 1992350
9 2220, D4, AJ, TG, 0 0 1992350,
03