Download - Andhra Pradesh Technology Services

57 Pages·2014·0.36 MB·English

RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad
Open Competitive Bid (OCB)

for

Up-gradation of Mana-TV Studio Equipment

For
CEO, Society for Andhra Pradesh Network
(SAPNET), Hyderabad

Proprietary & Confidential

Andhra Pradesh Technology Services Limited,
Boorgula Ramakrishna Rao Bhavan, B-block, 4th floor,
Tankbund Road, Hyderabad, AP 500 063, India.
Telephones: 91 (40) 23220305, (40) 23223753
Fax: [phone]
Email: [email protected]

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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad

Proprietary & Confidential

No part of this document can be reproduced in any form or by any means,
disclosed or distributed to any person without the prior consent of APTS except
to the extent required for submitting bid and no more.
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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad

Table of Contents
S.No Description Page No.
1 Newspaper advertisement 4
2 Tender call notice & Time schedule of various tender related events 5
3 Section-A –Introduction to SAPNET 5
4 Section-A - Scope of the work 6
5 Section-A – Roles and Responsibilities 9
6 Section-B - Pre- qualification conditions of the tender 10
7 Section-C - Statement of important limits/values of bid 12
Section-D – Technical Specifications 15
8 Section-E – Bidding Procedure 23
Section-F – Bid Evaluation Procedure 24
9 Section-G – General Instructions to bidder 25
10 Section-H - Standard procedure for opening and evaluation of bids 29
11 Section-I - General conditions of proposed contract 33
12 Section-J - Special conditions of proposed contract, if any 44
13 Bid letter form 45
14 Contract form 46
15 Bid Forms 49

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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad

News paper advertisement

apts

Tender Call Notice for Procurement of Electronic Equipment for Mana-TV Studios, for
CEO, SAPNET, Hyderabad

Time schedule of various tender related events:
Bid calling date 05-02-2014
Bid submission closing date/time 14-02-2014, 03-00 PM
Bid Document Fee Rs.10,000/-
APTS Contact person Manager(IIP&NW)
APTS Reference No. APTS/IIP/401/SAP-MTVEQUIP/2013

For further details regarding detailed Tender Notification, specifications and digital
certificate please visit http://www.apts.gov.in and www.eprocurement.gov.in. Contact
Phone Nos.: (40) 2322 4289, 23222865; Fax: [phone]. Mail id: [email protected],
[email protected].

Managing Director, A.P. Technology Services Ltd.

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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad
Section A
Tender Call Notice
Andhra Pradesh Technology Services Limited (APTS),
Boorgula Rama Krishna Rao Bhavan, B- Block, 4th floor,
Tank Bund Road, Hyderabad, AP 500 063, India.
Phones: (40) 23224289; (40) 23223865; Fax: [phone]

Tender Call Notice for Procurement of Electronic Equipment for Mana-TV Studios,
for CEO, SAPNET, Hyderabad

Time schedule of various tender related events:

Bid calling date 05-02-2014
Last date/time for Sale of document 14-02-2014, 02-00 PM
Bid submission closing date/time 14-02-2014, 03-00 PM
Bid opening date/time 14-02-2014, 03-30 PM
Bid Document Fee Rs.10,000/-
APTS Contact person Manager(IIP&NW)
APTS Reference No. APTS/IIP/401/SAP-MTVEQUIP/2013

A.1 Introduction to SAPNET
Society for Andhra Pradesh Network (SAPNET) was registered on 22nd March 2003, under
AP Societies Registration Act 2001. SAPNET, an autonomous society under IT&C
Department has been providing Mana-TV channel services for broadcast over Ku band
Satellite with a band width of 17MHz in Ku-band incorporating 4 TV channels and one data
channel under MoU with ISRO for distance education and developmental activities of
GOAP. SAPNET is located in the premises of DR.B.R.Ambedkar Open University,
Rd.No.46, Jubilee Hills, Hyderabad –500 033. It has three studio floors for studio production
with PCR and edit facilities, earth station for up-linking of programmes to Satellite and the
SAPNET office premises. Presently only one studio with PCR and other edit facilities etc.
has been kept for SAPNET use.

SAPNET is an organization headed by Chief Executive Officer (CEO) catering to provide
facilities to Govt. depts. for broadcast of audio, video and data signals through satellite
communication to the targeted user Govt.depts. and people of AP. GoAP has provided nearly
6000 and odd Receive Only Terminals (ROTs) across AP, at different Govt. ZP Schools, Jr.
Colleges, Govt. Degree Colleges etc and 1097 MPDO offices to receive the MANA TV
signals.

MANA TV Bouquet
Channel – 1: Higher & Technical Education/Distance learning
Channel – 2: Live Interactive for all users departments
Channel – 3: Human Resource Development, Social Sector & Agriculture/
Distance Training
Channel – 4: School Education

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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad
A.2 Scope of Work
SAPNET wishes to augment an improvised MANA TV studio facilities for production of
educational programs in conjunction with the other technical setup installed in the TV
Studio complex. The additional equipment proposed to be procured is to be installed and
integrated with the existing set‐up.

The following are the broad specifications of the various equipments in the Full HD tapeless
TV Studio chain. Two full HD Cameras chain with wired remote control unit and HD 14X
Lens.

Production control room should house 4 HD SDI Inputs, minimum 30 HD Live virtual sets
Production Switcher, network sources and internal media sources, having capability to record
on the internal hard disk. Dual output Multi viewer will simplify the monitoring arrangement
in the PCR. The switcher should be an integrated solution for Live Production, Recordings,
Graphics, Titling, HD Virtual sets, audio console and built in streaming.

To achieve complete tapeless environment for LIVE transmission, play out, production,
recording, post production and archiving should have a central storage of 16 TB capacities
with RAID5, redundant power supply and hot swappable HDD. This will be the heart of the
entire setup which would be connected through Giga bit switch to play out servers, NLEs,
Graphics, production switchers and archiving. Programs produced in the studio should be
recorded directly into the central storage. It should be possible to integrate existing available
SD content into the central storage through NLE.

One NLEs system should be available for post production and 3D graphic designing.

For effective media management, quick searching and sorting of the available content MAM
solution should be integrated with LTO6 for archiving. This will help to create metadata for
all the available content. It should also generate Low-res video for all the archived content
and all the content stored on the central storage. This low-resolution video and the metadata
would help for quick searching and sorting using simple desktops.

All required accessories for integration of all studio equipment and functioning of all the
above equipments including convertors, cables, audio/video connectors, wall box, patch bays,
adapters, sound treatment of walls etc., must be supplied. Any equipment required for
functioning of the studio but not specified should also be quoted.

A.3. The solution, service or material required:

On behalf of the Chief Executive Officer (CEO), Society for Andhra Pradesh Network
(SAPNET), Hyderabad, Andhra Pradesh Technology Services (APTS) invites bids for Supply
and Commissioning of new Equipment for Mana-TV Studios

Details of specifications enclosed at Section-D and abstract particulars are as follows:

Schedule-I
S.No. Description Qty (nos)
1 Real-time shared media storage system of 16 TB with file 1
system software
2 Editing client for Post production 1
3 Editing client for ingesting content into central storage and 1
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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad
archiving of content on LTO 6 drive
4 HD/SD Compatible Studio camera chain with tripod and dolly 2
5 Integrated Television production equipment for HD 1
vision/audio mixing, internet streaming with virtual studio
functionality
6 21” Preview Monitor 1
7 Teleprompter 1
8 All required accessories for integration of all studio equipment 1 Job
and functioning of the all the above equipments including
convertors, ADAs, VDAs, cables, audio/video connectors, wall
box, patch bays, adapters, sound treatment of walls, flooring
etc. must be supplied.

A.4. Scope of incidental services:
1. Furnishing of a detailed operations and maintenance manual for each appropriate unit
of the supplied goods.
2. Warranty period services are for Three years for all the items mentioned in Sch-I.

A.5. Maintenance:
Successful bidder has to supply & maintain all the items including all accessories.

If the items mentioned in all the schedules are down and not working, same need to be
repaired and restored for normal functioning as per agreed Service Level Requirements.
Failing which penalty will be recovered from Performance Security as per Clause C. 15.

A.6. Delivery and Installation (Up-gradation of the equipment) period
The Successful Bidder shall deliver, install and commission the goods/services within Twelve
(12) weeks from the date receipt of Contract agreement.

A.7. Warranty
Warranty period is for 3 Years comprehensive (including Spares-Parts/Service/ Labour/On-
site) for Schedule-I items. During warranty period the bidders should conduct preventive
maintenance once in three months besides attending the regular calls.

SLA for performance during maintenance period:

1. The original call log for all the logged calls of complaints & calls closed status should be
sent by email to Department and copy to SAPNET on fortnightly basis for monitoring.

2. Along with the above mentioned call log, a date wise abstract of calls logged and repair
status within SLA and outside SLA should be provided to SAPNET in the following format
with supporting call reports duly signed by the user:

Calls closed
Date No.of Within Within Within Within Within Within Beyond
calls 6 hrs 12hrs 1 day 2 days 3 Days 4 Days 4 Days
logged

The above table may be used for calculation of penalties for not meeting the SLA
requirements during maintenance/warranty period. In case the information is not provided as
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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad
mentioned above, a penalty of 1% per week up to a maximum of 10% will be levied until the
information is provided.

3. Persistent complaints from the user department during the warranty period relating to the
improper service will be sufficient ground for the SAPNET to blacklist the successful bidder
from participating in the future tenders.
Note:

1. Representations received from the bidders within 3 days from the date of opening of
technical bids on the issues related to Pre-qualification/Technical bids evaluation and
within a day from the date of opening of commercial bids on the issues related to the
commercial bid evaluation will only be accepted. Representations received beyond
this period will not be considered and strictly rejected.

2. The bidder should upload all the required documents with clear visibility, avoid
missing documents and avoid bidding mistakes. In such cases, APTS reserves it’s
right in seeking clarification from the bidder and may disqualify the bidder for the
bidding mistakes, missing documents and for the documents that are not clear.

A.8 Site Visit
Prior to submitting the bid for the work, the bidder should visit and examine the Site of
Works and its surroundings and obtain all information that may be necessary for preparing
the bid at his own cost, responsibility and risk.

The bidder shall bear all costs associated with the preparation and submission of bids. The
APTS/SAPNET will in no case be liable for such cost regardless of the conduct or outcome
of tendering process.

The bidder is expected to examine carefully all instructions, information, conditions of
contract, contract data, technical specifications, maintenance specifications, bill of quantities,
forms, Annexure in the Bid Document. Failure to comply with the requirements of Bid
Documents shall be at bidder’s own risk. Bids which are not substantially responsive to the
requirements of the Bid Documents shall be rejected.

A.9 Site Address
The Chief Executive Officer,
Society for Andhra Pradesh Network (SAPNET),
Dept of IT&C, Govt. of Andhra Pradesh
MANA TV Studios, Dr.BRAOU Campus,
Road no. 46, Jubilee Hills,
Hyderabad-500033, A.P
Phone no.040-23556037, Fax-040-23556075
Contact person Sri. P.Suryanarayana, General Manager,
Mobile No 09866735976

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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad
A.10. Roles and responsibilities of the department (ie., CEO,SAPNET)
a) Department has to issue necessary instructions to the concerned officers to permit the
Bidder/Contract Agency for inspection of the site before submission of the bid and
executing the work (without any obstructions) after awarding the contract
b) Department has to provide the required basic amenities to the Bidder (required
Input/Output Electricity power, Water etc.,) during the execution of the work at site.
c) Department has to issue approval letters to the concerned (RTA dept/Check post)
departments if the bidder required while transporting the materials (pertaining to this work)
to CEO,SAPNET
d) Department has to provide sufficient space/room to bidder for keeping their material
during execution of the work.
e) Department has to nominate one designated officer for this work to co-ordinate
with bidder for smooth implementation during executing of the work. Certifying
the work, bills and recommending eligible payment to the bidder
f) Department has to provide access/handover the site to the bidder for execution of
the work.
g) Department has to give site readiness certificate to the bidder for starting the
project work.
h) Department is not responsible for bidders delay during execution of the work.

i) The bidder has to give the list of their persons working in the site for issuing
temporary passes for entry into the SAPNET premises.
j) The bidder has to make all inventories of all items belonging to their company or to
SAPNET for all security purposes and inward and outward gate pass entries to be
followed as per the guidelines of the SAPNET.

A.11. Roles and Responsibilities of the Bidder/Contract Agency/Successful bidder.

a) Bidder has to make his own arrangements during execution of the work
(ie., Safety, Manpower, transportation, insurance, staying at site etc.,)
b) Bidder has to appoint one responsible person (ie., Project Manager level) to
Supervise the project and interaction with department officials during
Execution, to till completion of the work. The execution has to be carried out with out
disrupting the ongoing activities of recording / transmission in the studio.
c) Bidder has to take care of their employees during execution of the work
d) Bidder has to take prior approval from department for doing any additional
work beyond contract agreement.
e) Bidder has to complete the work on or before delivery and installation period,
after taking site readiness certificate from department.
f) Bidder has to provide training on the Servers, Storage items installed at DR Site
to the officials identified by the department.
g) Bidder has to prepare a complete document (Network Diagrams, Flowcharts
etc.) on work done.
A.12. Roles and responsibilities of APTS (Tendering agency)
1. Tender processing
2. Conducting pre-bid conference, TCPC meetings along with department officials
3. Evaluating the bids
4. Finalization of the Agency
5. Help in finalising the contract between SAPNET and the agency
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RFP for Up-gradation of Mana-TV Equipment for CEO, SAPNET, Hyderabad

Section-B - Pre- qualification conditions of the tender

The bidder must possess the requisite Technical experience, Capabilities and Financial
strength to provide the services described in the bid document. The following is the pre-
qualification criteria.
B.1 Pre-Qualification criteria:
1. The bidder should be a manufacturer/ authorized representative of a manufacturer/whole
sale dealer and should be in business of manufacture and or supply / installation and
maintenance of the offered similar items for a minimum period of Three years in India as
on bid calling date.

The Manufacturer’s Authorization form specific to this tender should be submitted
as per the Annexure-III.

2. The bidder shall have at least 3 years of experience as on bid calling date in all of the
following areas:
i. Supply, installation, Operation & Maintenance experience in providing the “services”
defined in the scope of this tender.
ii. Supply, Installation, Maintenance of TV Studio Equipment ( for TV Broadcasting )

3. The Bidder shall have a turnover of at least Rs.10.00 Crores in the areas Supply and
installation, O&M of TV Studios related items put together, in any of the 2 financial
years i.e. in 2010-11, 2011-12 and 2012-13.

4. The Net Worth of the bidder should be positive (Statutory Auditor’s Certificate
stating that the bidder has a positive net worth)

5. The bidder must have a full-fledged support centre(or else ready to open office after
awarding the contract.(Undertaking letter to be given by bidder) in Andhra Pradesh to
support the installation & should have qualified engineers to attend to the support as
& when required by The CEO, SAPNET, Hyderabad within 24 hours of receiving the
call . Details of the service centers should be enclosed in Form P4

6. Bidder should give a Declaration that the Bidder has not been debarred/ blacklisted as on
bid calling date by any Central or State Govt. / Quasi –Govt. Departments or organizations
for non-satisfactory past performance, corrupt, fraudulent or any other unethical business
practices as per Format given in Form P7. The bidder should not have any legal disputes
with ITE&C or associated depts. including SAPNET at the time of bidding.

7. The bidder should have valid quality certification from ISO9001-2008 and valid ISO9001-
2008 certificate to be enclosed.

8. The products quoted should not be declared End of Life at the time of delivery and OEM
should support the products quoted for at least 5 years and a letter to this extent be attached
as a proof

9. The bidder should furnish the information on major past supplies under the relevant
product/services as a proof PO/Contract Copy/ satisfactory performance to be submitted
for the last Two Financial Years (2011-2012 and 2012-13).
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