Development of a Methodology for Defining and Adopting Coastal Development Setback Lines.

233 Pages·2010·6.82 MB·English

Development of a Methodology for

Defining and Adopting Coastal

Development Setback Lines.

VOLUME 2: APPENDICES

DATE: 31 May 2010
QM

Issue/revision Issue 1 Revision 1 Revision 2 Revision 3
Remarks For discussion For final Final Deliverable
comment
Date 1 April 2010 20 May 2010 31 May 2010
Prepared by G G Smith G G Smith G G Smith
Signature

Checked by C Soltau J S Schoonees J S Schoonees
Signature

Authorised by A van Tonder A van Tonder
Signature
Project number 208100E 208100E 208100E
File reference 11.2 11.2 11.2

WSP Africa Coastal Engineers (Pty)
Ltd
2nd Floor
Ou Kollege Building
35 Church Street
Stellenbosch
7600

Tel: [phone]
Fax: [phone]
http://www.wspgroup.co.za

Reg. No: 2007/001832/07
Appendix A: Minutes of Meetings

Appendix B: Project Terms of Reference

Appendix C: The use of CBA Maps in the determination of setback lines.

Appendix D: Case Study Report – Milnerton

Appendix E: Case Study Report – Langebaan

Appendix G: Stakeholder Engagement Report (PPP)

208100E Setback Line Methodology 10
Appendix A: Minutes of Meetings

208100E Setback Line Methodology
Minutes of Meeting

Date of meeting : 11/12/2009
Location : Department of Environmental Affairs and Development Planning
Client : Department of Environmental Affairs and Development Planning
Project : Development And Testing Of A Methodology For Defining And Adopting Coastal
Development Setback Lines.
Subject : Coastal Setback Inception Meeting
Present :
DEADP-DFU: Gerhard Gerber (GG), Siyabonga Dlulisa (SD)
DEADP-Spatial Planning: Alexia Julia (AJ)
Saldanha Bay Municipality: John Smit (JS)
City of Cape Town: Darryl Colenbrander (DC)
WSP: Geoff Smith (GS), Frans van Eeden (FE)

No. SUBJECT Action Date
required by required by
1 Presentation
1.1 GS outlined the steps and methods to consider the study of a
setback line
1.2 The definition of the setback required for different reasons (e.g.
socio-economic, ecological, coastal processes, erosion,
development) need to be made clear.

2 Available literature, studies and developed methodologies
2.1 The City of Cape Town developed a Coastal Development Zone
methodology. (DC)
2.2 A study and decision making tool on Western Cape sea level
rise to be completed end of Jan. by CoCT. (DC)
2.3 The setback line methodology must incorporate the various acts
(NEMA, ICM) in its decision making tree. (DC)
2.4 All literature relating to the project to be made available (or DC 18/12/2009
download links there to) is to be provided by CoCT the relevant
authorities and consulting team.
2.5 SD together with the Saldanha Bay Municipality (JS) to provide SD/JS 18/12/2009
the Consultant Team with the information on the work
undertaken in Saldanha Bay.
2.6 SD to also provide the Consultant Team with all the available SD 18/12/2009
information (terms of reference, contact details of service
provider, etc) in terms of the other Departmental Project in the
Bietou area in terms of Climate Change and coastal setbacks.
2.7 SD provide the Consultant Team with a copy of the Climate SD 18/12/2009
Change Vulnerability Report (2005) as well as the Western
Cape Climate Change Strategy (2009).

3 Public Participation Process (PPP)
3.1 WSP are to refine and describe information on the public
participation and stakeholder engagement process proposed to
be followed during the development of the methodology.
4 Administration
The Consultant Team is responsible for keeping minutes (action FE 14/12/2009
minutes) of the project meetings. The minutes will be distributed
to the Steering Committee shortly after each meeting with the
Steering Committee members asked to provide comments on
the minutes.
The Consultant Team to provide refined Project Schedule and FE/GS 15/12/2009
final Payment Schedule (with payments linked to specific
deliverables, project days and timeframes)
The Consultant Team to provide refined information on the FE/GS 15/12/2009
public participation and stakeholder engagement process
proposed to be followed during the development of the
methodology.

5 General
The project reports must not just provide the HOW in terms of
the proposed methodology for determining setbacks, but also
the WHY in terms of the reasons why the specific methodology
is being proposed.
Skills transfer is to happen throughout the project period.

6 Steering committee
While there are concerns regarding the size of the Steering
Committee, it is vital that the following project partners and key
stakeholders are represented on the Steering Committee:

Siyabonga Dlulisa (DEA&DP: DFU) [email protected] tel :
021 483 5579 Gerhard Gerber (DEA&DP: DFU)
[email protected] tel 021 483 2787 Paul Hardcastle
(DEA&DP: EIA) [email protected] tel: [phone]
Marek Kedzieja or Alexia Julius (DEA&DP: Spatial Planning)
[email protected] tel: [phone] Carmen van Uys or
Nontsasa Tonjeni (DEA&DP: Coastal Management)
[email protected] tel: [phone] Gosiaan Isaacs or
Dennis Laidler (DEA&DP) (in terms of the other Deparmental
Project in Bitou) [email protected] tel: [phone] Gregg
Oelofse or Darryl Colenbrander (City of Cape Town)
[email protected] tel: [phone] John Smith
or Lindsey Gaffley (Saldanha Bay Municipality)
[email protected] tel: [phone] Dr Niel Malan
(DEA) [email protected] tel: [phone]
1 representative of Northern Cape Wilna Oppel
[email protected] tel: [phone]
1 representative of Eastern Cape Phumla Mzazi
[email protected] tel: [phone]
1 representative of KZN Omar Parak
[email protected] tel: [phone]
1 representative of Cape Nature Tierck
[email protected] tel: [phone]
1 representative of CSIR
WSP will contact the representative from the CSIR and report GS 14/12/2009
back to the Committee.
Steering committee members are to engage actively in the
participation of the project through comments and criticisms
within the given time frames.

7 Next scheduled meeting
The Steering Committee will meet every 2 weeks (unless
otherwise indicated by the Department).
The next meeting is to held during the latter half of January
2009 (possibly on 26 Jan 2009).
The proposed dates of all the meetings are to be put forward to
the Steering Committee as soon as possible.

APPROVAL OF MINUTES OF MEETING

Approval by DFU
By: ___________
Date:__________

Approved by WSP
By: Geoff Smith
Date: 14/12/2009
Minutes of Meeting

Date of meeting : 26/01/2010
Location : Department of Environmental Affairs and Development Planning
Client : Department of Environmental Affairs and Development Planning
Project : Development And Testing Of A Methodology For Defining And Adopting Coastal
Development Setback Lines.
Subject : Coastal Setback Progress Meeting
Present :
See attached Attendance Register

No. SUBJECT Action Date
required by required by
1 Minutes of meeting held on 11/12/2009
Minutes accepted and approved that all actions required were
taken as indicated.
Apologies:
Omar Parak
John Smit
Andrew Mather
Alana Duffel-Canham will be the representative for Cape Nature

2. Presentation of progress of methodology
GS presented the proposed setback line methodology
Comments are requested from the steering committee present.
FvE requested that sites be finalised for the case studies that JS 29/01/2010
would test the methodology. A site has been identified by DC
from the City of Cape Town. JS from Saldanha Bay needs to
identify a site for the Saldanha Bay

3. Comments from Committee regarding presentation
The case study test sites must try to incorporate features that
will be able to test the methodology comprehensively within
reason.
Alternative methods to beach survey (e.g. slope measurements
using aerial photograph stereoscopy) to be investigated as
beach topography is an important input parameter
The return period for the setback line must be defined and
established in relation to practical considerations (e.g. 1:50yr for
private developments, 1:20yr for parking lot) but limited to say 2
return periods.
The line must also be able to stand up in a court of law –
incorporate cadastral boundaries
Zoning maps are not compulsory for municipalities and would
probably only exist for built areas and probably not for rural
areas
The SDF (Strategic Development Framework – which is
available for all muncipalities) include rural areas in land use
Cape Nature did a lot of work on biodiversity zoning maps. The
maps are available for the Western Cape.
The methodology needs consider the ‘worst case’ where no
information exists on the site.
Previous studies on setback-lines, sea-level rises, EIA’s etc.
exist for areas around the coast.
Historical data is important especially when considering
dynamic features e.g. estuaries.
Assumptions at the start of a case study need to be clearly
stated
Mining rights to be considered
Setback Lines must be incorporated into municipalities’
development zoning
No national coastal committee exists. The methodology should
include input from regional/local coastal committees
Need input from an ICMA representative.
Development seaward of the setback line will be prohibited or
restricted (controlled)
Consider an interim “rule of thumb” setback – in KZN the 10 m
contour line was employed.
A 2 year period has been allowed for the establishment of
setback lines

4. Future actions
GS to incorporate comments from steering committee into GS Ongoing
methodology
The schedule for the PPP for the project is as follows:
GROUP DATE VENUE TIME
SB Municipality 4 Feb SB 10H00
Municipality –
13H00
Other 5 Feb DEAD&DP 10H00
Authorities –
13H00
CT Municipality 5 Feb CT 15h30
Municipality –
16h30
SB Public 10 Feb Langabaan 17H30
Town Hall –
18H30
CT Public 11 Feb TBC 17H30
–
18H30
DEA&DP 11/16 DEA&DP 10H00
Feb –
13H00

5 Next scheduled meeting
The next meeting will be held on 16 February 2010 at 10h00.
It is requested that conference facilities be made available for a
progress report from the PPP process from Danielle Michel
(WSP Environment & Energy).

6. Addendums sent with the minutes
The terms of reference of the project, the presentation (by GS)
and the attendance register are sent out with the minutes.

APPROVAL OF MINUTES OF MEETING

Approval by DFU
By: ___________
Date:__________

Approved by WSP
By: Geoff Smith
Date: 27/01/2010