DC12 Amathole Consolidated AFS 2019-20 unaudited

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Consolidated Annual Financial Statements
for the year ended 30 June 2020
Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
Index
The reports and statements set out below comprise the consolidated annual financial statements presented to the
Council.
Index Pages
Responsibilities and Approval 6
Statement of Financial Position 7
Statement of Financial Performance 8
Statement of Changes in Net Assets 9
Cash Flow Statement 10
Statement of Comparison of Budget and Actual Amounts 11 - 16
Significant Accounting Policies 17 - 30
Notes to the Consolidated Annual Financial Statements 31 - 65
Appendicies and Annexures 66- 78
Abbreviation
GRAP Generally Recognised Accounting Practice
ADM Amathole District Municipality
NT National Treasury
PT Easter Cape Provincial Treasury
DWAS Department of Water and Sanitation
AEDA Amathole Economic Development Agency SOC Limited t/a ASPIRE
IAS International Accounting Standards
IMFO Institute of Municipal Finance Officers
IPSAS International Public Sector Accounting Standards
ME's Municipal Entities
MEC Member of the Executive Council
MFMA Municipal Finance Management Act
MIG Municipal Infrastructure Grant ( Previously CMIP)
VAT Value added taxation
WSIG Water Services Infrastructure Grant
NDPG Neighbourhood Development Programme Grant
EPWP Expanded Public Works Programme
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Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
General Information
Mayoral Committee
Executive Mayor Maneli, K
Deputy Executive Mayor Nxawe, N. W
Speaker Ndikinda, N
Chief Whip Mgidlana. N.
Councillors Ndwanyana, S.E ( Corporate Services Human Resources and Admin)
Skelenge, N (Land and Economic Development)
Rulashe.N (Health and Safety)
Namba, M. M ( Strategic Planning )
Kabane, Z ( Community Safety )
Jacobs, L. E. V ( Budget and Treasury)
Bonga, N. A (Legislation and Essential Services)
Mnqwazi, Z (Engineering Infrastructure)
Ganjana, B (Human Settlement)
Grading and Jurisdication Grade 6
• Intergrated development planning for the District Municipality as a whole including a framework for all municipalities in the
area
• Potable water supply system
• Domestic waste-water and sewarage disposal systems
• Solid waste disposal sites, in so far as it relates to :
─ determining a waste disposal strategy
─ regulation of waste disposal
• Municipal Health Services
• Fire fighting services serving the area
• Promotion of local tourism area
• The receipt and allocation of grants
The Amathole District Municipality is located in the mid-section of the Eastern Cape Province along the coastline of the Indian
Ocean, encompassing the former homeland areas of the Ciskei and Transkei, as well as the former Cape.
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Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
General Information
Provincial Administration areas
The Amathole District Municipality's dermarcated area is made up of six (6) local municipalities namely :
Amahlathi Municipality
Great Kei Municipality
Mbhashe Municipality
Mnquma Municipality
Ngqushwa Municipality
Raymond Mhlaba Municipality (formerly Nxuba and Nkonkobe municipalities)
LEGISLATION
The ADM complies with the following key and other related pieces of legislation :
Municipal Finance Management Act 56 of 2003
Municipal Dermarcation Act 27 of 1998
Municipal Structures Act 117 of 1998
Laws Amendment Act 51 of 2002
Constitution of the Republic of South Africa Act No. 108 as amended
Municipal Systems Act 32 of 2000
Water Service Act 108 of 1997
Basic Conditions of Employment Act 75 of 1997
Labour Relations Act 66 of 1995
Remuneration of the Public Office Bearers Act 20 of 1998
Division of Revenue Act 3 of 2016
Housing Act 107 of 1997
Local government transitions Act 209 of 1993
Local government transitions Act Second 97 of 1996
Local government : Municipal Planning and Performance Management Regulations 2001
Local government : Municipal Performance Regulations for Municipal Managers and Managers directly accountable to
Municipal Managers 2006
Supply Chain Management Regulations 2005
Value Added Tax Act 89 of 1991, and
Unemployment Insurance Act 30 of 1996
Municipal Manager Dr T.T. Mnyimba
Email [email protected]
Business address Waverly Office Park
No 3 - 33 Phillip Frame Road
Chiselhurst
5247
Telephone /Fax number 043 701 2257 / 043 742 0337
Postal address PO Box 320
East London
5200
Banker Standard Bank, East London
1 Epsom Road
Stirling Centre
5241
Auditors Auditor General of South Africa
69 Frere Road;Trust Building ,Vincent
East london, 5217
Registered Auditors
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Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
General Information
Councillors Baleni, X Mbhashe Local Municipality
Tyodana, X Mbhashe Local Municipality
Genyana, C Mbhashe Local Municipality
Nqwena, N Mbhashe Local Municipality
Msindwana, K Mbhashe Local Municipality
Mafanya-Goniwe, T Mbhashe Local Municipality
Mantshiyo, L Mbhashe Local Municipality
Balindlela, T Amahlathi Local Municipality
Siyo, Z Mnquma Local Municipality
Tshona, N. R Mnquma Local Municipality
Xhongwana, Z Mnquma Local Municipality
Mnqokoyi, Z Mnquma Local Municipality
Magwaca, K Mnquma Local Municipality
Dywili, M. D Raymond Mhlaba Local Municipality
Badi, X. C Raymond Mhlaba Local Municipality
Ngaye, T Raymond Mhlaba Local Municipality
Auld, C. A Raymond Mhlaba Local Municipality
Maneli, S Ngqushwa Local Municipality
Ncanywa, D Ngqushwa Local Municipality
Siwisa, M. T Ngqushwa Local Municipality
Mfecane, N MPAC Chairperson
Rulashe, N Proportional Representative
Lombard, J Proportional Representative
Matshobeni, A Proportional Representative
Sitole, P. S Proportional Representative
Tolobisa, M. D Proportional Representative
Goniwe, P. B Proportional Representative
Directors ASPIRE Adendorff,C.M (Board Chairperson)
Williams,M.A (Deputy Chairperson)
Mosehana, M.M
Khanyile, S
Mbede, N.E
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Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
Responsibilities and Approval
The accounting officer is required by the Municipal Finance Management Act (Act 56 of 2003), to maintain adequate accounting
records and are responsible for the content and integrity of the consolidated annual financial statements and related financial
information included in this report. It is the responsibility of the accounting officer to ensure that the consolidated annual financial
statements fairly present the state of affairs of the municipality and group as at the end of the financial year and the results of its
operations and cash flows for the period then ended. The external auditors are engaged to express an independent opinion on the
consolidated annual financial statements and were given unrestricted access to all financial records and related data.
The consolidated annual financial statements have been prepared in accordance with Standards of Generally Recognised
Accounting Practice (GRAP) including any interpretations, guidelines and directives issued by the Accounting Standards Board.
The consolidated annual financial statements are based upon appropriate accounting policies consistently applied and supported by
reasonable and prudent judgements and estimates.
The accounting officer acknowledges that they are ultimately responsible for the system of internal financial control established by
the municipality and place considerable importance on maintaining a strong control environment. To enable the accounting officer to
meet these responsibilities, the sets standards for internal control aimed at reducing the risk of error or deficit in a cost effective
manner. The standards include the proper delegation of responsibilities within a clearly defined framework, effective accounting
procedures and adequate segregation of duties to ensure an acceptable level of risk. These controls are monitored throughout the
municipality and all employees are required to maintain the highest ethical standards in ensuring the municipality’s business is
conducted in a manner that in all reasonable circumstances is above reproach. The focus of risk management in the municipality is on
identifying, assessing, managing and monitoring all known forms of risk across the municipality. While operating risk cannot be fully
eliminated, the municipality endeavours to minimise it by ensuring that appropriate infrastructure, controls, systems and ethical
behaviour are applied and managed within predetermined procedures and constraints.
The accounting officer is of the opinion, based on the information and explanations given by management, that the system of internal
control provides reasonable assurance that the financial records may be relied on for the preparation of the consolidated annual
financial statements. However, any system of internal financial control can provide only reasonable, and not absolute, assurance
against material misstatement or deficit.
The accounting officer has reviewed the municipality’s cash flow forecast for the year to 30 June 2021 and, in the light of this review
and the current financial position, he is satisfied that the municipality has or has access to adequate resources to continue in
operational existence for the foreseeable future.
The municipality is dependent on the grants for continued funding of operations. The consolidated annual financial statements are
prepared on the basis that the municipality is a going concern and that the Amathole District Municipality has neither the intention
nor the need to liquidate or curtail materially the scale of the municipality.
The external auditors are responsible for independently reviewing and reporting on the group's consolidated annual financial
statements.
The consolidated annual financial statements set out on pages 6 to 78, which have been prepared on the going concern basis, were
approved on 30 June 2020 and were signed on its behalf by:
Dr T.T. Mnyimba M.L Mosala
Municipal Manager Chief Financial Officer
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Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
Statement of Financial Position as at 30 June 2020
Group Municipality
Figures in Rand Note(s) 2020 2019 2020 2019
Restated Restated
Assets
Current Assets
Inventories 11 6 460 034 3 0 595 685 6 460 034 30 595 685
Receivables from exchange transactions 12 301 971 427 314 390 025 301 971 427 314 390 025
Receivables from non- exchange transactions 13 1 642 708 5 166 687 1 534 722 4 959 626
VAT receivable 14 127 113 120 328 - -
Cash and cash equivalents 15 205 758 675 200 298 857 192 017 638 190 152 984
515 959 957 550 571 581 501 983 821 540 098 319
Non - Current Assets
Investment property 3 150 366 786 150 724 402 150 366 786 150 724 402
Property, plant and equipment 4 4 539 599 149 4 414 292 820 4 539 530 717 4 414 167 364
Intangible assets 5 6 381 064 2 6 545 752 6 300 422 26 521 361
Heritage assets 6 400 000 400 000 400 000 400 000
Investments in controlled entities 7 - - 1 000 1 000
Non - current Investments 18 2 137 600 2 137 129 2 137 600 2 137 129
Non current receivables 8 1 710 803 1 710 803 1 710 803 1 710 803
4 700 595 400 4 595 810 906 4 700 447 327 4 595 662 059
Total Assets 5 216 555 358 5 146 382 487 5 202 431 149 5 135 760 378
Liabilities
Current Liabilities
Finance lease obligation 16 295 495 4 160 295 495 4 160
Payables from exchange transactions 20 583 044 699 436 510 118 581 049 874 435 229 510
VAT Payable 21 9 3 288 305 119 515 397 93 288 305 119 515 397
Taxes and transfers payable (non - exchange) 22 2 1 735 511 9 689 040 21 735 511 9 689 040
Current tax payable 23 823 177 31 985 - -
Consumer deposits 24 3 175 041 3 056 332 3 175 041 3 056 332
Unspent conditional grants and receipts 17 1 1 129 322 111 602 095 11 123 203 109 809 339
Provisions 19 116 209 013 9 6 459 649 116 209 013 96 459 649
829 700 563 776 868 776 826 876 442 773 763 427
Non- current Liabilities
Finance lease obligation 16 159 156 - 159 156 -
Operating lease liability 9 1 784 355 2 542 682 1 784 354 2 530 491
Employee benefit obligation 10 151 050 936 169 562 863 151 050 936 169 562 863
152 994 447 172 105 545 152 994 446 172 093 354
Total Liabilities 982 695 009 948 974 321 979 870 887 945 856 781
Net Assets 4 233 860 348 4 197 408 160 4 222 560 259 4 189 903 599
Reserves
Reserve 61 4 5 138 720 - 45 138 720 -
Accumulated surplus 4 188 721 619 4 197 408 160 4 177 421 540 4 189 903 598
Total Net Assets 4 233 860 348 4 197 408 160 4 222 560 259 4 189 903 599
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Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
Statement of Financial Performance as at 30 June 2020
Group Municipality
Figures in Rand Note(s) 2020 2019 2020 2019
Restated Restated
Revenue
Revenue from exchange transaction
Service charges 26 371 947 745 364 264 924 371 947 745 3 64 264 924
Rental of facilities and equipment 27 331 532 2 67 582 331 532 267 582
Interest earned outstanding receivables 54 93 348 771 65 599 065 93 348 771 65 599 065
Other income 28 2 973 006 3 575 905 2 973 006 3 564 061
Interest received - Investment 29 20 502 048 19 349 904 19 957 386 18 984 425
Total revenue from exchange transaction 489 103 102 453 057 381 488 558 440 4 52 680 058
Revenue from non - exchange transaction
Transfer revenue
Government grants & subsidies 31 1 492 216 083 1 408 932 836 1 492 216 083 1 409 868 259
Total revenue from non - exchange transaction 1 492 216 083 1 408 932 836 1 492 216 083 1 409 868 259
Total revenue 25 1 981 319 185 1 861 990 217 1 980 774 523 1 862 548 318
Expenditure
Employee related costs 32 ( 774 495 096) ( 699 444 011) ( 768 304 364) ( 692 400 537)
Remuneration of councillors 33 ( 16 403 287) ( 16 496 793) ( 15 014 844) ( 15 242 419)
Depreciation, amortisation and impairment 34 ( 128 625 621) ( 124 926 681) ( 128 527 109) ( 124 861 482)
Finance costs 35 ( 19 875 113) ( 26 113 667) ( 19 874 762) ( 26 113 667)
Debt impairment 36 ( 391 412 776) ( 246 777 489) ( 391 412 776) ( 246 777 489)
Collection costs ( 1 274 938) ( 802 159) ( 1 274 938) ( 802 159)
Repairs and maintenance 56 ( 89 368 409) ( 18 278 788) ( 89 307 612) ( 18 271 067)
Bulk purchases 37 ( 114 749 762) ( 104 449 062) ( 114 749 762) ( 104 449 062)
Contracted services 38 ( 68 975 412) ( 63 462 944) ( 68 650 972) ( 62 804 291)
Transfer and grant expenditure 30 ( 2 807 252) 3 5 319 856 ( 18 355 784) 1 7 802 271
Inventory consumed 39 ( 257 665 282) ( 146 204 416) ( 257 665 282) ( 146 204 416)
Operational costs 40 ( 160 770 063) ( 214 111 373) ( 158 589 256) ( 211 597 958)
Total expenditure ( 2 026 423 009) ( 1 625 747 526) ( 2 031 727 459) ( 1 631 722 275)
Operating surplus/(deficit) ( 45 103 824) 2 36 242 691 ( 50 952 936) 2 30 826 042
Loss on disposal of assets 55 ( 138 738) ( 1 202 160) ( 138 738) ( 1 200 625)
Actuarial gains 10 3 8 609 615 1 17 848 731 3 8 609 615 1 17 848 731
Surplus before tax ( 6 632 947) 3 52 889 262 ( 12 482 059) 3 47 474 148
Taxation 23 ( 2 053 591) ( 1 436 626) - -
Deficit/(Surplus) for the year ( 8 686 538) 3 51 452 636 ( 12 482 059) 3 47 474 148
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Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
Statement of Changes in Net Assets
Accumulated
Total Net Assets
Surplus
Figures in Rand Capital Reserve
Group
Opening balance as previously reported - 4 085 958 290 4 085 958 290
Prior period errors ( Note 47 ) - ( 240 002 760) ( 240 002 760)
Balance at 01 July 2018 as restated - 3 845 955 530 3 845 955 530
Surplus for the year 30 June 2019 - 3 51 452 636 3 51 452 636
Restated Balance at 01 July 2019 - 4 197 408 166 4 197 408 166
Transfer to reserves 45 138 720 45 138 720
Deficit for the year - (8 686 538) (8 686 538)
Balance at 30 June 2020 45 138 720 4 188 721 629 4 233 860 348
Municipality
Opening balance as previously reported - 4 082 432 209 4 082 432 209
Prior period errors ( Note 47 ) - (240 002 760) ( 240 002 760)
Balance at 01 July 2018 as restated - 3 842 429 449 3 842 429 449
Changes in net assets -
Surplus for the 30 June 2019 - 347 474 148 347 474 148
Total changes - 347 474 148 347 474 148
Restated Balance at 01 July 2019 - 4 189 903 599 4 189 903 599
Transfer to reserves 45 138 720 45 138 720
Changes in net assets
Deficit for the year - (12 482 059) ( 12 482 059)
Balance at 30 June 2020 45 138 720 4 177 421 540 4 222 560 259
Note 61
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Amathole District Municipality
Consolidated Annual Financial Statements for the year ended 30 June 2020
Cash Flow Statement as at 30 June 2020
Group Municipality
Figures in Rand Note(s) 2020 2019 2020 2019
Restated Restated
Cash flows from operating activities
Receipts
Service charges 132 020 273 36 602 337 131 921 194 36 602 337
Grants 1 469 625 600 1 408 359 844 1 469 625 600 1 409 868 259
Interest income 20 501 577 19 321 253 19 956 915 18 984 425
Other receipts 1 767 899 3 575 905 1 767 899 3 564 061
Other cash item - 2 32 030 - -
1 623 915 349 1 468 091 369 1 623 271 608 1 469 019 082
Payments
Employee costs (767 403 390) (778 092 274) ( 759 824 215) ( 769 213 524)
Suppliers (657 601 564) (351 493 081) ( 669 492 304) ( 366 564 264)
Finance costs ( 4 229 002) ( 1 810 171) ( 4 229 002) ( 1 810 171)
Taxation ( 1 262 405) ( 1 891 568) - -
Grant Returns - ( 2 781 412) - -
(1 430 496 361) (1 136 068 506) ( 1 433 545 521) ( 1 137 587 959)
Net cash flows from operating activities 42 193 418 989 332 022 863 189 726 088 3 31 431 123
Cash flow from investing activities
Purchase of property, plant and equipment 4 (234 031 762) (321 668 910) ( 234 031 762) ( 321 523 639)
Proceeds from sale of property, plant and equipment 4 581 118 167 098 5 81 118 1 46 096
Purchase of other intangible assets 5 (97 739) (37 267) ( 0) -
Increase in non-current receivables - - - -
Increase in current investment 0 - 0 -
Net cash flows from investing activities (233 548 384) (321 539 079) ( 233 450 644) ( 321 377 543)
Cash flow from financing activities
Reserves 4 5 138 720 - 4 5 138 720 -
Finance lease payments 450 491 (144 261) 4 50 491 ( 144 261)
Net cash flows from financing activities 4 5 589 211 ( 144 261) 4 5 589 211 ( 144 261)
Net increase/(Decrease) in cash and cash equivalents 5 459 816 1 0 339 523 1 864 655 9 909 319
Cash and cash equivalent at the beginning of the year 200 298 857 189 959 346 190 152 984 1 80 243 676
Cash and cash equivalent at the end of the year 15 205 758 675 200 298 857 192 017 638 1 90 152 984
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