council meeting agenda corporation of the township of zorra 274620 27th line, po box 306

292 Pages·2015·21.88 MB·English

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COUNCIL MEETING AGENDA
CORPORATION OF THE
TOWNSHIP OF ZORRA
274620 27TH LINE, P.O. BOX 306
INGERSOLL, ONTARIO N5C 3K5
AUGUST 11, 2015
9:30 A.M.

1. CALL TO ORDER

2. ADOPTION OF AGENDA

3. DECLARATION OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF

4. MINUTES & BUSINESS ARISING OUT OF THE MINUTES

(a) Minutes from the Council meeting held on July 14, 2015.

5. PUBLIC MEETINGS & DRAINAGE MEETINGS

(a) 11:30 a.m. – Minor Variance Application A06/15 submitted by David and Erma
Graber pertaining to lands described as Concession 9, West Part Lot 23 (East
Nissouri), lying on the east side of 13th Line, between Road 88 and Road 92,
and known municipally as 136390 13th Line.

(b) 1:00 p.m. – Henderson Creek Drain 2013 – Court of Revision (Second Sitting) –
Lot 11 and 12, Concession 3 (North Oxford), Township of Zorra.

6. DELEGATIONS

(a) 10:00 a.m. – Jeremy Goertz, Saturn Power Inc. – Zorra Highlands Solar Farm.

7. REPORTS FROM STAFF & CORRESPONDENCE REQUIRING DIRECTION

7.1 Fire Department

(a) Memorandum 2015-098 from the Fire Chief regarding monthly departmental
activities.

(b) Memorandum 2015-104 from the Fire Chief regarding 2015 Tanker RFP Results.

7.2 Recreation Department

(a) Memorandum 2015-097 from the Acting Recreation and Facilities Manager
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August 11, 2015 Council Meeting Page 2 of 4

regarding monthly departmental activities.

7.3 Building and Drainage Department

(a) Memorandum 2015-100 from the Chief Building Official/Drainage Superintendent
regarding monthly departmental activities.

7.4 Public Works Department

(a) Memorandum 2015-102 from the Director of Public Works regarding monthly
departmental activities.

(b) Memorandum 2015-101 from the Director of Public Works regarding 2015-2018
Salt Tender Results.

(c) Memorandum 2015-103 from the Director of Public Works regarding Ontario
Community Infrastructure Fund (OCIF).

7.5 Finance Department

No items.

7.6 Clerks Department

(a) Memorandum 2015-072 from the Clerk regarding Food Truck By-law.

(b) Memorandum 2015-086 from the Clerk regarding Animal Care and Control By-
law.

7.7 Administration Department

(a) Memorandum 2015-096 from the Chief Administrative Officer regarding 2014
Aggregate Production Statistics.

(b) Memorandum 2015-099 from the Chief Administrative Officer regarding Saturn
Solar Power – Zorra Highland Solar Farm.

(c) PowerPoint Presentation from the Chief Administrative Officer regarding
Succession Planning.

(d) Council Goals and Objectives.
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7.8 CORRESPONDENCE REQUIRING DIRECTION

(a) Application for Tile Loan from Tyler McCready, McCready Farms Ltd. regarding
land located at Concession 10, Lot 5 – 742942 Road 74, Township of Zorra.

(b) County of Oxford Report No. CASPO 2015-168 from Jennifer Huff, Development
Planner regarding Application for Zone Change Toil Developments Inc. (ZN5-15-
06). (11:00 a.m.)

7.9 LANDFILL PROPOSAL CORRESPONDENCE

No items.

8. INFORMATION ITEMS

(a) Correspondence from Randy Pettapiece, MPP regarding Resolution for Fairness
in Provincial Infrastructure Funds.

(b) Resolution from the Township of Havelock-Belmont-Methuen regarding Opposed
to the Sale of Hydro One.

(c) Correspondence from Tim Lobzun regarding the Oxford County Sustainability
Draft Plan.

(d) Correspondence from the Municipality of Wawa regarding Safer Communities –
1, 000 Officers Partnership Program.

9. UNFINISHED BUSINESS

(a) Correspondence from County of Oxford regarding Oxford Community
Sustainability Plan.

10. COUNCIL QUESTION PERIOD & NEW BUSINESS

(a) County Council Update – Mayor Lupton

11. BY-LAWS

19-15 A by-law to provide for drainage works known as Henderson Creek Drain 2013 in
the Township of Zorra in the restructured County of Oxford. (Third and Final
reading)

42-15 A by-law to prohibit smoking at any Township Facility and Repeal By-law 23-11.
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43-15 A by-law to establish and regulate animals, licensing of dogs and kennels and
running at large in the Township of Zorra and repeal by-laws 46-03, 03-95, 54-97,
04-95, 57-80.

44-15 A by-law to amend by-law no. 11-09 being a by-law to establish fees or charges
for services or activities provided or done by or on behalf of the Corporation of
the Township of Zorra.

45-15 A by-law to amend Zoning By-law 35-99 (Toil Development).

12. PUBLIC QUESTION PERIOD (11:45 a.m. – 12:00 p.m.)

13. CLOSED MEETING SESSION

(a) A personal matter about an identifiable individual, including municipal or local
board members regarding Departmental Restructuring.

(b) Minutes from Closed Meeting session of Council held July 14, 2015.

14. CONFIRMATORY BY-LAW

46-15 Confirmatory By-law.

15. ADJOURNMENT
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MEETING MINUTES

THE CORPORATION OF THE
TOWNSHIP OF ZORRA
P.O. BOX 306
INGERSOLL, ONTARIO
JULY 14, 2015
9:30 A.M.

The regular meeting of the Township Council was held at 9:30 a.m. on July 14, 2015, in
the Council Chamber at the Township Municipal Office.

Present were:

Mayor: Margaret Lupton
Councillors: Ron Forbes, Marie Keasey, Doug Matheson and
Marcus Ryan

Chief Administrative Officer: Donald W. MacLeod
Clerk: Karen Martin

1. CALL TO ORDER

Mayor Lupton called the meeting to order at 9:30 a.m.

2. ADOPTION OF AGENDA

01-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson

“THAT the agenda be adopted as printed and circulated”
Disposition: Carried

3. DECLARATION OF PECUNIARY INTEREST OR THE GENERAL NATURE
THEREOF

Councillor Forbes made a disclosure of pecuniary interest with respect to
agenda item 11. No other member of Council made a declaration of pecuniary
interest or the general nature thereof.

4. MINUTES & BUSINESS ARISING OUT OF THE MINUTES

(a) Minutes from the Council meeting held on June 16, 2015.

02-07-15 Moved by: Marie Keasey Seconded by: Ron Forbes

“THAT the minutes from the June 16, 2015 Council meeting be adopted
as printed, circulated and amended.”
Disposition: Carried

(a) Minutes from the Special Council meeting held on June 25, 2015.

03-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan

“THAT the minutes from the June 25, 2015 Special Council meeting be
adopted as printed, circulated and amended.”
Disposition: Carried
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5. PUBLIC MEETINGS & DRAINAGE MEETINGS

No items.

6. DELEGATIONS

(a) 11:00 a.m. – Gord Hough, County of Oxford – County Sustainability Plan
(30 minutes).

Peter Crockett, Chief Administrative Officer, County of Oxford presents
Council information regarding the County Sustainability Plan. Also in
attendance from the County Sustainability Steering Committee are Nicole
Langlois, Bryan Smith and Cher Sprague.

Mr. Crockett presents information regarding the want to create and develop a
community driven plan for the County of Oxford. Mr. Crockett notes that
sustainability is about getting what you need today and not short changing
what is required for the future.

Ms. Langlois presents Council with information regarding community input for
the project which assisted in developing the plan of goals and achievements.
Ms. Langlois notes that the Steering Committee was chosen by people putting
their name forward to be part of the process and assist their leaders in making
decisions regarding sustainability in their communities.

Mr. Crockett explains the multi criteria assessment tool and notes that Future
Oxford will study and track how the plan is moving forward. Mr. Crockett
notes that the next steps for this project are to receive comments from the
lower tier Councils by mid-August and then finalize the plan in the Fall.

Council Question Period
Councillor Ryan questions if the plan is looking at the Zorra economy or the
Oxford County economy. Mr. Crockett notes that the plan is looking at both
since they each influence the other.

Councillor Ryan questions the proposed worksheet that is included in the
presentation and whether or not it is to be used by staff and Council. Mr.
Crockett notes that it is to be used by Municipal staff and Council to score
different options for various decisions to be made, the criteria is very relevant
to the sustainability plan. Councillor Ryan questions if there could be a tool to
provide further information on the worksheet. Mr. Crockett notes that there
will be a tool kit on how to use the worksheet.

Councillor Keasey notes that the tool is very timely since the Township is
currently going through a process of goals and objectives and it can be used
to prioritize and move forward. Councillor Keasey questions how it fits in with
the Official Plan (OP) and various planning issues throughout the County. Mr.
Crockett that the plan can be used to defend decisions to make changes to
the OP and will assist with the end goal. Councillor Keasey notes that this
should link with the interim control by-law public meetings.

Councillor Keasey questions if the Southwest Economic Alliance (SWEA) and
South Central Ontario Region Economic Development Corporation (SCOR)
provided input for this plan. Mr. Crockett notes that the Oxford County
members of each association made comments on the plan.

Councillor Forbes notes two important phrases that came out of the
presentation, “local food and products” rather than just “local food” and
“protect and restore the environment” rather than just “protect the
environment”.

Councillor Matheson notes that many positive aspects came out of the
presentation, specifically agriculture and sustainability and how the plan is
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Council Meeting Minutes - 5152 - July 14, 2015

intended for community implementation rather than government
implementation.

Mayor Lupton notes that she supports the plans and views many positive
aspects within it.

Public Question Period
None.

Public in attendance
None.

7. REPORTS FROM STAFF & CORRESPONDENCE REQUIRING DIRECTION

7.1 Fire Department

(a) Memorandum 2015-095 from the Fire Chief regarding monthly departmental
activities.

04-07-15 Moved by: Ron Forbes Seconded by: Marie Keasey

“THAT Memorandum 2015-095 from the Fire Chief be received and filed
for information purposes only.”
Disposition: Carried

7.2 Recreation Department

(a) Memorandum 2015-091 from the Acting Recreation and Facilities Manager
regarding monthly departmental activities.

05-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson

“THAT Memorandum 2015-091 from the Acting Recreation and Facilities
Manager be received and filed for information purposes only.”
Disposition: Carried

7.3 Building & Drainage Department

(a) Memorandum 2015-090 from the Chief Building Official/Drainage
Superintendent regarding monthly departmental activities.

06-07-15 Moved by: Marie Keasey Seconded by: Ron Forbes

“THAT Memorandum 2015-090 from the Chief Building Official/Drainage
Superintendent be received and filed for information purposes only.”
Disposition: Carried

7.4 Public Works Department

(a) Memorandum 2015-093 from the Director of Public Works regarding monthly
departmental activities.

07-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan

“THAT Memorandum 2015-093 from the Director of Public Works be
received and filed for information purposes only.”
Disposition: Carried
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7.5 Finance Department

(a) Memorandum 2015-092 from the Director of Finance regrading Oxford
Community Foundation – Zorra Girls Hockey Association.

08-07-15 Moved by: Ron Forbes Seconded by: Marie Keasey

“THAT the Township of Zorra Council sponsor an application made by
Zorra Girls Hockey Association to the Oxford Community Foundation
for funding to purchase trainer knapsacks and supplies.”
Disposition: Carried

7.6 Clerks Department

(a) Memorandum 2015-094 from the By-law Enforcement Officer regarding
monthly departmental activities.

09-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson

“THAT Memorandum 2015-094 from the By-law Enforcement Officer be
received and filed for information purposes only.”
Disposition: Carried

(b) Memorandum 2015-087 from the Clerk regarding Ontario Regulation 397/11,
Energy Conservation and Demand Management Plans.

10-07-15 Moved by: Marie Keasey Seconded by: Ron Forbes

“THAT Memorandum 2015-087 from the Clerk be received and filed for
information purposes only.”
Disposition: Carried

(c) Memorandum 2015-088 from the Clerk regarding Smoke-Free Township
Facilities.

11-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson

“THAT Council direct the Clerk to prepare the necessary by-law to ban
smoking, including e-cigarettes, on all Township owned facilities and to
allow the County of Oxford to assist with the enforcement of the by-
law.”
Disposition: Carried

7.7 Administration Department

(a) Memorandum 2015-086 from the Chief Administrative Officer regarding
Accessory Structure Lot Coverage.

12-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan

“THAT Memorandum 2015-086 be received and filed for information
purposes only.”
Disposition: Carried

7.8 CORRESPONDENCE REQUIRING DIRECTION

(a) Notice of Motion from Township of Zorra Councillor Marcus Ryan regarding
Community Schools Alliance.
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Council Meeting Minutes - 5154 - July 14, 2015

13-07-15 Moved by: Marcus Ryan Seconded by: Doug Matheson

“WHEREAS the Community Schools Alliance continues to advocate for
a closer working relationship between school boards and municipal
councils;
AND WHEREAS both municipalities and school boards represent the
same residents, both should regard our schools as critically important
components of our public infrastructure and both should work together
to ensure our communities are well served by those schools;
AND WHEREAS the Community Schools Alliance advocates for changes
that are needed to protect our schools and to protest changes that
threaten them;
AND WHEREAS in order to be effective with its advocacy, it requires
needed research, resources and municipal support;
NOW THEREFORE BE IT RESOLVED THAT Zorra Township become a
member of the Community Schools Alliance for 2015 at a rate of $250
supported from the Township general funds budget and this
membership be brought forward to the 2016 Township budget as a new
initiative for further consideration and forwarded to Oxford County
Council and all Oxford County Municipalities for consideration.”
Disposition: Carried

(b) Application for Exemption to Noise Control By-law.

14-07-15 Moved by: Ron Forbes Seconded by: Marie Keasey

“THAT the Township of Zorra Council approve the Application for
Exemption to the Noise Control By-law 69-12 submitted by Peter and
Kelly Tomlinson for an event on August 8, 2015 from 12:00pm to
6:00pm.”
Disposition: Carried

(c) County Report No. CASPO 2015-89 regarding Application for Site Plan
Approval – Greg Hogg Construction Ltd. SP5-15-01 (10:00a.m.).

15-07-15 Moved by: Marie Keasey Seconded by: Ron Forbes

“THAT the Council of the Township of Zorra direct staff to approve Site
Plan Application SP 5-15-01, submitted by Greg Hogg Construction Ltd.
on lands legally described as Lot 5, Part of Lot 6, Plan 140, Thamesford,
known municipally as 184 Brock Street at such time as they are satisfied
that the plan complies with all relevant requirements of the Township.”
Disposition: Carried

(d) Correspondence from Kenneth Ulch, Masonic Embro Thistle Lodge regarding
placement of a memorial stone at the Embro Parkette.

16-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan

“THAT Council approve the request from Kenneth Ulch, Masonic Embro
Thistle Lodge regarding the placement of a stone at the Embro Parkette;

AND THAT the location of the stone be approved by Township staff;
AND THAT approval be subject to comments from the Embro Business
Association.”
Disposition: Carried

7.9 LANDFILL PROPOSAL CORRESPONDENCE

No items.
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Council Meeting Minutes - 5155 - July 14, 2015

8. INFORMATION ITEMS

(a) Correspondence from Ministry of Transportation regarding Off-Road Vehicle
Regulations.

(b) Correspondence from Embro and Zorra Agricultural Society regarding the
Embro Fair.

(c) Correspondence from Commissioner Hawkes, Ontario Provincial Police.

(d) Correspondence from Association of Municipalities of Ontario regarding Hydro
One support resolution.

(e) Correspondence from Independent Electricity System Operator regarding
Notice of Public Community Meeting for Zorra Highlands Solar Farm Proposal.

(f) Correspondence from Union Gas Limited regarding Notice of Application.

(g) Minutes from 2015-05-25 Zorra Recreation Advisory Committee.

17-07-15 Moved by: Ron Forbes Seconded by: Marie Keasey

“THAT items 8(a)-(g) be received and filed for information purposes
only.”
Disposition: Carried

9. UNFINISHED BUSINESS

No items.

10. COUNCIL QUESTION PERIOD & NEW BUSINESS

(a) County Council Update – Mayor Lupton

11. BY-LAWS

38-15 A by-law to authorize the execution of a Site Plan Control Agreement between the
Corporation of the Township of Zorra and Greg Hogg Construction Ltd.

39-15 A by-law to amend Zoning By-law 35-99 (Forbes).

40-15 A by-law to authorize the submission of an application to Ontario Infrastructure and
Lands Corporation (“OILC”) for financing certain ongoing capital works of the
Corporation of the Township of Zorra (“Lower-Tier Municipality”) to authorize
temporary borrowing from OILC to meet expenditures in connection with such
works; and to authorize long term borrowing for such works through the issue of
debentures by corporation of the County of Oxford (the “Upper-Tier Municipality”)
to OILC and a by-law to repeal by-law no. 29-15.

18-07-15 Moved by: Doug Matheson Seconded by: Marcus Ryan

“THAT by-laws 38-15, 39-15 and 40-15 be taken as read a first and
second time
Disposition: Carried

19-07-15 Moved by: Marie Keasey Seconded by: Marcus Ryan

“THAT by-laws 38-15, 39-15 and 40-15 be taken as read a third time and
finally passed.”
Disposition: Carried