CITY OF OREM

173 Pages·2017·12.22 MB·English

by  Donna Weaver

CITY OF OREM
CITY COUNCIL MEETING
56 North State Street, Orem, Utah
February 7, 2017

This meeting may be held electronically
to allow a Councilmember to participate.

3:00 P.M. WORK SESSION – “The Old Rock Church” – 244 W 100 S Provo, UT

1. PUBLIC SAFETY VIRTUAL TRAINING (105 min)
Presenter: Chief Gary Giles

5:00 P.M. STUDY SESSION – PUBLIC SAFETY TRAINING ROOM

PREVIEW UPCOMING AGENDA ITEMS

2. Staff will present to the City Council a preview of upcoming agenda items.

3. REVIEW – University Parkway Signage
Presenter: Jason Bench

AGENDA REVIEW

4. The City Council will review the items on the agenda.

CITY COUNCIL - NEW BUSINESS

5. This is an opportunity for members of the City Council to raise issues of information
or concern.

6:00 P.M. REGULAR SESSION - COUNCIL CHAMBERS

CALL TO ORDER
INVOCATION/INSPIRATIONAL THOUGHT: By Invitation
PLEDGE OF ALLEGIANCE: By Invitation

APPROVAL OF MINUTES

6. There are no minutes ready for approval.

THE PUBLIC IS INVITED TO PARTICIPATE IN ALL CITY COUNCIL MEETINGS.
If you need a special accommodation to participate in the City Council Meetings and Study Sessions,
please call the City Recorder’s Office at least 3 working days prior to the meeting.
(Voice 229-7074)

This agenda is also available on the City’s Internet webpage at orem.org
MAYOR’S REPORT/ITEMS REFERRED BY COUNCIL

7. UPCOMING EVENTS
8. APPOINTMENTS TO BOARDS AND COMMISSIONS
Arts Council .................................................................1 vacancy
Beautification Advisory Commission..........................1 vacancy

CITY MANAGER’S APPOINTMENTS

9. APPOINTMENTS TO BOARDS AND COMMISSIONS
Board of Adjustment ....................................................2 vacancies

PERSONAL APPEARANCES – 15 MINUTES

10. Time has been set aside for the public to express their ideas, concerns, and comments
on items not on the Agenda. Those wishing to speak should show respect for those
who serve the city. This is not a time for public criticism or judgement of city staff or
elected officials but rather a comment period on issues concerning the city. Those
wishing to speak should have signed in before the beginning of the meeting. (Please
limit your comments to 3 minutes or less.)

CONSENT ITEMS

11. There are no Consent Items.

SCHEDULED ITEMS

6:00 P.M. PUBLIC HEARING – PD-11 Amendment – Elk Point Condominiums
12. ORDINANCE – Amending Appendix X and Section 22-11-23(B)(3) of the City Code
pertaining to the concept plan, building elevations and setbacks of the PD-11 zone at
1430 South Sandhill Road

PRESENTER: Jason Bench

REQUEST: Todd Amberry requests the City amend Appendix X and Section 22-11-
23(B)(3) of the City Code pertaining to the concept plan, building elevations and setbacks
of the PD-11 zone at 1430 South Sandhill Road.

BACKGROUND: The applicant is requesting that this item be continued to a future
meeting. A new notice for the public hearing will be published at that time.

6:00 P.M. PUBLIC HEARING – Parkinson Rezone from R8 to C2
13. ORDINANCE – Amending the General Plan land use map by changing the
designation from Medium Density Residential to Regional Commercial and amending
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Section 22-5-3(A) and the zoning map by changing the zone at 144 East 1200 South
from the R8 zone to the C2 zone

PRESENTER: Jason Bench

REQUEST: Development Services request the City amend the General Plan land use map
by changing the designation from Medium Density Residential to Regional Commercial
and amend Section 22-5-3(A) and the zoning map by changing the zone at 144 East 1200
South from the R8 zone to the C2 zone.

POTENTIALLY AFFECTED AREA: Lakeridge Neighborhood

BACKGROUND: The subject property is currently used as a residence with a home
occupation business. The property is adjacent to Ken Garff on the east and south side and a
single family residence to the west.

The proposed rezone of the property to C2 would benefit the owner of the property by
allowing expansion of the existing business on the property and by allowing signage
(which is not currently allowed) to advertise the business on the property. It would also
allow the owner to redevelop the property commercially at some time in the future which
the owner has expressed an interest in doing.

The proposed rezone of the property would also benefit the adjacent Ken Garff property by
eliminating the setback requirement between the two properties. A building in the C2 zone
is not required to have any setback from other property which is also zoned C2. In
addition, there is no fencing requirement for development in a C2 zone when it is adjacent
to other commercially zoned property.

City Staff also explored the possibility of rezoning the two other parcels to the west of the
subject property to C2, but the current owner of the other two parcels (Graff) is not
interested in doing so at this time, although he agrees that the future use of these two
parcels should be commercial.

The subject property is currently zoned R8 and is designated as Medium Density
Residential on the General Plan land use map. The request includes applying the C2 zone
to the property and changing the General Plan land use designation from Medium Density
Residential to Regional Commercial.

RECOMMENDATION: The Planning Commission recommends the City Council amend
the General Plan land use map by changing the designation from Medium Density
Residential to Regional Commercial and amend Section 22-5-3(A) and the zoning map by
changing the zone at 144 East 1200 South from the R8 zone to the C2 zone. Staff supports
the recommendation of the Planning Commission.

14. RESOLUTION – Approving a parking reduction at The Family Center shopping
center at Main Street and University Parkway in the PD-5 zone

PRESENTER: Jason Bench
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REQUEST: Joshua Binkley requests the City approve a parking reduction at The Family
Center shopping center at Main Street and University Parkway in the PD-5 zone.

POTENTIALLY AFFECTED AREA: Cherry Hill Neighborhood

BACKGROUND: The applicant requests that the City Council approve a parking
reduction for The Family Center shopping center pursuant to Section 22-15-6(E). The City
Council is the approving authority for all site plans in the PD-5 zone under Section 22-11-
18(T). Section 22-15-6(E) provides as follows:

22-15-6
(E). Reduction of Required Parking. The approving authority of a site plan may grant a
reduction of up to fifty percent (50%) in the required number of parking stalls for commercial,
industrial, and mixed use developments, if the applicant presents a parking-traffic study prepared
by a traffic engineer, and demonstrates by clear and convincing evidence that the expected vehicle
use and parking space demand for the development will be less than that predicted by the Institute
of Transportation Engineers vehicle trip generation rates or less than minimum City parking
requirements because:

1. The site incorporates a mix of office or retail uses with assembly and occupancy type uses
identified in Section 22-15-4(F) which reduces the need for parking spaces because of shared parking;
or
2. The site is adjacent to a mass transit route and the applicant provides a transit stop and
related amenities, including a public plaza, pedestrian sitting areas, and additional landscaping (not
to exceed 25% of the total area dedicated as a transit stop); and
3. It is demonstrated that the use of alternative modes of transportation, including mass transit,
bicycles, and walking by customers, clients, or employees of the development will reduce the need
for parking space.

The applicant proposes the required parking be reduced by 150 stalls (approximately 13%)
at The Family Center shopping center pursuant to subsections (1), (2) and (3) listed above.

The current parking standard for the property requires one stall per 250 square feet of
building space. There is currently 294,245 square feet of building area on the subject
property which results in a parking requirement of 1,177 parking stalls. The property
currently has 1,184 parking spaces and is therefore in compliance with the parking
requirement.

The applicant desires to locate two new building pads on the property adjacent to
University Parkway including El Pollo Loco, which is currently under site plan review.
The two proposed pads would add 7,995 square feet of building space and would cause a
loss of 88 parking spaces. The Provo/Orem Transportation Improvement Project will
remove an estimated 23 stalls and improvements to cross access movements through the
shopping center requested by the City Traffic Engineer will remove another 14 stalls.

With the two new building pads, the site will have 302,240 square feet of building space
which would require 1,209 parking stalls. The applicant requests a parking reduction of
150 stalls, or about 13 percent, which would reduce the required parking to 1,059 stalls.

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The request to reduce the parking by 150 stalls is based on a parking study performed by
A-Trans Transportation Engineering in November, 2016 and updated on January 30, 2017.
The traffic study determined that there is a decrease of 16 stalls in peak parking demand
based on shared uses because different uses do not have peak parking demand during the
same hours.

The A-Trans study also cited the Institute of Transportation Engineers (ITE) Parking
Generation Manual that indicates that retail shopping centers have transit utilization rates
of between 1% and 8% for regular bus transit routes without considering potential BRT
usage. Two regular UTA bus stops currently exist on the property and a future BRT stop is
also contemplated across from the property in the center of University Parkway. The study
suggests that using the higher factor of 8% would be reasonable based on the available and
future transit services in the area. This would correlate to a reduction of 97 parking spaces
(1,209 spaces x 8% utilization reduction).

The reduction in parking demand from shared parking (16 stalls) plus the reduction in
parking demand based on use of current UTA bus routes (97 stalls) would reduce parking
demand from 1,209 stalls to 1,096 parking stalls. The parking study suggests that a
reduction of an additional 37 stalls (to a total of 1,059 stalls) would be reasonable based on
the proximity of a future BRT station to be located directly across from the property and an
anticipated mass transit utilization in excess of 8%. The combination of these elements
would allow the parking requirement for the site be reduced to the 1,059 stalls that the site
is able to provide after accounting for the two new pad sites, the loss of 23 stalls from BRT
construction and the loss of 14 stalls from providing improved cross-access movements as
requested by the City Traffic Engineer.

RECOMMENDATION: The Planning Commission recommends the City Council approve
a parking reduction of 150 stalls to reduce the required parking to 1,059 stalls at The
Family Center shopping center at Main Street and University Parkway in the PD-5 zone.
Staff supports the recommendation of the Planning Commission.

15. RESOLUTION – Adopting the Orem North / Sharon Park Neighborhood Plan and
amending the City of Orem General Plan to include the Orem North/Sharon Park
Neighborhood Plan as Appendix D

PRESENTER: Christian Kirkham and Jason Bench

REQUEST: The Development Services Department requests the City Council approve, by
resolution, the Orem North / Sharon Park Neighborhood Plan and amend the Orem City
General Plan to include the Orem North/Sharon Park Neighborhood Plan as Appendix D.

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POTENTIALLY AFFECTED AREA: Orem North and Sharon Park Neighborhoods

BACKGROUND: This is the second neighborhood plan to be completed in the City of
Orem’s Neighborhood Plan Program. Under the direction of City Staff, a BYU student
group aided in gathering data, interacting with the public, compiling, and presenting the
neighborhood plan. This effort involved working with residents to identify local concerns
and needs; improving communication with residents; and applying City-wide plans at the
neighborhood level. The goals identified through this process included promoting a vibrant
sense of community, security, and well-being for the Orem North/Sharon Park area.

Two public open houses were held and a citizen-driven Advisory Committee was formed
that met every two weeks during the process to help identify concerns, shape the vision
statement, and assist in drafting the plan. Community outreach was also supported by the
City’s mySidewalk page. The major elements of the plan include an introduction, an
inventory of existing demographics and conditions, current and future land uses,
transportation, economic conditions, public works, neighborhood preservation, and plan
implementation.

Some of the major objectives of the plan include:

• Preserve a long-standing tradition of family-friendly neighborhoods;
• Allow for appropriate growth and development;
• Support the preservation and beautification of individual neighborhoods;
• Create public spaces that increase quality of life; and
• Advance the efficiency and safety of transportation systems.

Each neighborhood plan serves as a guide for future planning decisions to be made by City
staff, the Planning Commission, and the City Council based on the goals and vision
established by the residents. It is intended that each neighborhood plan will be updated
approximately every five years.

RECOMMENDATION: The Planning Commission recommended the City Council
approve the Orem North/Sharon Park Neighborhood Plan and amend the City of Orem
General Plan to include the Orem North/Sharon Park Neighborhood Plan as Appendix D.
City staff supports the Planning Commission recommendation.

6:30 P.M. PUBLIC HEARING – Quarterly Budget Amendment
16. ORDINANCE – Amending the Current Fiscal Year 2016-2017 Budget

PRESENTER: Richard Manning and Brandon Nelson

POTENTIALLY AFFECTED AREA: Citywide

BACKGROUND: The Fiscal Year 2016-2017 City of Orem budget has many adjustments
that occur throughout the fiscal year. These adjustments include grants received from
Federal, State, and other governmental or private entities/organizations (including the All-
Abilities Playground project); receipt of rental fees from UPS for use of the City’s Public
Works building parking lot for the holiday season; adding additional project funds due to
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interest earnings on the Siemens energy savings improvement lease escrow account
unspent funds; and appropriating excess fund balance to fund several pieces of police
equipment which include radars, cameras, and a dispatch center recorder.

The Recreation Department is proposing a change and increase to the Mt. Timpanogos
Park Hosting Center fees. The Hosting Center “Reservation Fee” is currently $400. The
proposed new reservation fee would split the week and increase the fee as follows:

• Monday through Thursday - $500
• Friday and Saturday - $700

The Recreation Department also proposes adding a $100 “Day before Access (if
available)” fee for those parties wanting access to the Hosting Center the night before their
reservation in order to setup/decorate the facility for the next day’s event.

The Library is proposing a new fax fee:

• In-state call 1st page $1.75 subsequent pages $1.25
• Out-of-state 1st page $2.25 subsequent pages $1.75

RECOMMENDATION: The City Manager recommends the City Council hold a public
hearing to discuss amending the current Fiscal Year 2016-2017 Budget and, by ordinance,
amend Fiscal Year 2016-2017 Budget.

COMMUNICATION ITEMS

17. There are no Communication Items.

CITY MANAGER INFORMATION ITEMS

18. This is an opportunity for the City Manager to provide information to the City
Council. These items are for information and do not require action by the City
Council.

ADJOURNMENT

7
Commission
Appointments
Arts Council
Appointments
Reappointment(s)