city of coconut creek city commission meeting agenda

336 Pages·2014·12.17 MB·English

CITY OF COCONUT CREEK
CITY COMMISSION
MEETING AGENDA
MEETING OF SEPTEMBER 11,2014
LISA K. ARONSON
MAYOR
MARY C.BLASI
BECKY TOOLEY CITY MANAGER
VICE MAYOR
TERRILL C. PYBURN
LOU SARBONE CITY ATTORNEY
COMMISSIONER
LESLIE WALLACE MAY
MIKKIE BELVEDERE CITY CLERK
COMMISSIONER
SANDRA L. WELCH
COMMISSIONER
CITY COMMISSION MEETINGS
,
TIME: Second and fourth Thursdays of the month at 7:00 p.m.
PLACE: Government Center Commission Chambers, 4800 West Copans Road
GENERAL RULES AND PROCEDURES
CITY OF COCONUT CREEK CITY COMMISSION MEETINGS
I. WHO MAY SPEAK
Meetings of the City Commission are open to the public. They are not, however, open public forums. Any
person who wishes to address the Commission on any subject within the scope of the Commission's
authority may do so, provided it is undertaken in an orderly manner and in accordance with the
procedures outlined below:
A) Speaking on Items on the Agenda:
1. Consent Agenda Items. Items placed on the Consent Agenda are voted on as a group
and are not discussed individually. However, any Commissioner may request the removal
of any item from the Consent Agenda, which then will be voted upon individually, thereby
allowing discussion on that item. If an item is not removed from the Consent Agenda,
there shall be no public discussion on that item.
2. Regular Agenda Items. Items placed on the Regular Agenda are voted upon individually
and are considered by the Commission generally in the order presented in the Agenda.
The Mayor will allow persons to be heard on items requiring a formal public hearing and
has the discretion to allow persons to be heard on Regular Agenda items that do not
require a public hearing (see below).
8) Speaking on Subjects not on the Agenda:
A resident may address the Commission on subjects that are not on the Agenda during the period
of time designated as Input from Residents of Coconut Creek. The Mayor has the discretion to
allow non-residents to be heard on non-agenda items during that time.
C) Speaking at Public Hearings:
Members of the public may participate in public hearings and be heard regarding a specific
Agenda item. The Mayor will announce the opening of the public hearing and call upon persons
who have signed the sheet available on the table as one enters the Commission Chambers.
Persons also may be recognized by raising their hand at the time indicated by the Mayor.
D) Quasi-Judicial Proceedings:
Certain Agenda items are quasi-judicial in nature. Generally they are items related to land use
matters. Quasi-judicial proceedings require persons to be sworn in before addressing the
Commission and they may be subject to cross-examination by the Applicant. Comments of
persons refusing to submit to cross examination will not be considered by the City Commission in
its final deliberation.
II. ADDRESSING THE COMMISSION, MANNER, TIME
The length of time each person may speak is limited in the interest of keeping order and
conducting the business at hand. Individuals will be limited to three (3) minutes' speaking time. All
comments or questions by a person are to be directed only to the Mayor as presiding officer.
There shall be no cross conversations or questions of any other persons, including City staff.
Persons wishing to address the Commission shall raise their hands until acknowledged by the
Mayor. Once acknowledged, they shall come forward, clearly state their name and address, and
speak to the Commission, using no more than three (3) minutes. Anyone wishing to speak a
second time on the same subject matter first must receive express permission from the Mayor.
III. DECORUM ,
If a person attending a City Commission meeting exhibits unruly or threatening behavior or the
use of profanity, the Mayor has the authority to order their removal from the Commission
Chambers, which may be done by the Police Department, if necessary. If excessive unruliness
occurs, the Mayor has the authority to recess or adjourn the meeting.
AGENDA FOR REGULAR CITY COMMISSION MEETING
NO. 2014-37
DATE/TIME: September 11,2014 7:00 P.M.
LOCATION: City Commission Chambers
Coconut Creek Government Center
4800 West Copans Road
Coconut Creek, Florida 33063
1. CALL MEETING TO ORDER / PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATIONS: NONE
4. INPUT FROM RESIDENTS OF COCONUT CREEK: THREE (3) MINUTES PER
RESIDENT ON NON-AGENDA ITEMS.
5. CITY MANAGER REPORT
6. CITY ATTORNEY REPORT
7. COMMISSION COMMUNICATIONS
8. CONSENT AGENDA
A. MOTION: TO APPROVE THE MINUTES OF THE 8/12/14 BUDGET WORKSHOP
MEETING.
B. RESOLUTION NO. 2014 - 59: AUTHORIZING THE CITY MANAGER OR DESIGNEE
TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN BROWARD COUNTY
AND THE CITY OF COCONUT CREEK FOR PUBLIC TRANSPORTATION
SERVICES. (PUBLIC WORKS)
C. RESOLUTION NO. 2014 - 60: AUTHORIZING THE CITY MANAGER OR DESIGNEE
TO APPLY FOR AND ACCEPT A HIGHWAY BEAUTIFICATION GRANT AND
ENTER INTO A HIGHWAY BEAUTIFICATION COUNCIL GRANT, LANDSCAPE
CONSTRUCTION, AND MAINTENACE MEMORANDUM AGREEMENT WITH THE
FLORIDA DEPARTMENT OF TRANSPORTATION. (PUBLIC WORKS)
9. REGULAR AGENDA
A. ORDINANCE NO. 2014 - 014: AMENDING CHAPTER 21, CODE OF ORDINANCES,
ENTITLED "PERSONNEL ADMINISTRATION," BY AMENDING SECTION 21-9 OF
ARTICLE I "CIVIL SERVICE CODE," AND BY AMENDING SECTION 21-24 OF
ARTICLE II "AT-WILL EMPLOYEES POLICES AND PROCEDURES MANUAl."
(FIRST READING) (HUMAN RESOURCES)
,
City Commission Agenda
Regular Meeting No. 2014-37
September 11,2014
Page 2
B. RESOLUTION NO. 2014 - 61: AUTHORIZING THE CITY MANAGER OR DESIGNEE.
TO EXECUTE AN AGREEMENT FOR MAINTENANCE OF PRESERVE AREAS AND
AQUATIC VEGETATION CONTROL SERVICES BETWEEN THE CITY OF
COCONUT CREEK AND DEANGELO BROTHERS, INC. D/B/A AQUAGENIX
PURSUANT TO RFP NO. 07-09-14-11. (PUBLIC WORKS)
C. ORDINANCE NO. 2014 - 012: AMENDING ORDINANCE NO. 2008-033 AS
AMENDED BY 2012-018, WHICH APPROVED THE GROVE PARC PLANNED
COMMERCE DISTRICT (PCD), AND APPROVING THE MODIFICATION REQUEST
OF DANIEL LAMBERT AND JAMES LAMBERT, RELATED TO SITE DESIGN
STANDARDS AND PREMITTED USES. (QUASI JUDICIAL) (SECOND READING)
(SUSTAINABLE DEVELOPMENT)
D. ORDINANCE NO. 2014 - 015: APPROVING THE REZONING REQUEST OF
MAROONE MANAGEMENT SERVICES, INC. TO REZONE FROM A PCD
(PLANNED COMMERCE DISTRICT) TO A PMDD (PLANNED MAINSTREET
DEVELOPMENT DISTRICT), LOCATED AT THE SOUTHEAST CORNER OF NORTH
STATE ROAD 7 AND CULLUM ROAD, WITHIN THE CITY'S MAINSTREET
PROJECT AREA (MSPA). (FIRST READING) (SUSTAINABLE DEVELOPMENT)
(QUASI JUDICIAL)
E. ORDINANCE NO. 2014 - 016: APPROVING THE SITE PLAN REQUEST OF
MAROONE MANAGEMENT SERVICES, INC. TO CONSTRUCT A BUILDING AND
SERVICE AREA EXPANSION FOR THE MERCEDES BENZ DEALERSHIP
LOCATED AT THE SOUTHEAST CORNER OF NORTH STATE ROAD 7 AND
CULLUM ROAD, WITHIN THE CITY'S MAINSTREET PROJECT AREA (MSPA) .
. (QUASI JUDICIAL) (FIRST READING) (SUSTAINABLE DEVELOPMENT)
F. ORDINANCE NO. 2014 - 017: APPROVING THE SPECIAL LAND USE
APPLICATION SUBMITTED BY AMERCO REAL ESTATE COMPANY TO ALLOW
FOR TRUCK/EQUIPMENT RENTAL AS AN ACCESSORY USE LOCATED AT 5431
JOHNSON ROAD, COCONUT CREEK, FL 33073, PURSUANT TO SECTION 13-35
OF THE LAND DEVELOPMENT CODE. (QUASI JUDICIAL) (FIRST READING)
(SUSTAINABLE DEVELOPMENT)
G. ORDINANCE NO. 2014 - 013: APPROVING A TEMPORARY MORATORIUM ON
THE SUBMITTAL, PROCESSING, AND ISSUANCE OF LOCAL BUSINESS TAX
RECEIPTS AND/OR LAND USE APPROVALS FOR MARIJUANA DISPENSING
ORGANIZATIONSI MEDICAL MARIJUANA TREATMENT CENTERS WITHIN THE
CORPORATE AND MUNICIPAL BOUNDARIES OF THE CITY OF COCONUT
CREEK FORA PERIOD OF ONE HUNDRED EIGHTY (180) DAYS FROM THE DATE
OF ADOPTION OF THIS ORDINANCE. (FIRST PUBLIC HEARING) (SUSTAINABLE
DEVELOPMENT) (QUASI JUDICIAL)
H. RESOLUTION NO. 2014 - 62: AUTHORIZING AMENDMENT NO.1 TO THE
INTERLOCAL AGREEMENT BETWEEN THE CITY OF COCONUT CREEK AND
THE CITY OF MARGATE PROVIDING FOR DELIVERY OF EMERGENCY MEDICAL
AND FIRE PROTECTION SERVICES DATED OCTOBER 1, 2010 EXTENDING THE
TERM FOR ONE (1) YEAR. (CITY MANAGER)
10. ADJOURNMENT
City Commission Agenda
Regular Meeting No. 2014-37
September 11,2014
Page 3
NOTE: If any person, firm, or corporation decides to appeal any decisions made by the above
City Commission with respect to any matter considered at such meeting or hearing, they will
need to ensure that a verbatim record of the proceedings is made, which record includes the
testimony and evidence, if any, upon which the appeal is to be based. (F.S.286.0105)
In accordance with the Americans with Disabilities Act, any person with a disability who requires
assistance to participate in said meeting may contact the City Clerk's Office at 954-973-6774 at
least three (3) days prior to said meeting.
8
A
AGENDA ITEM REPORT
DATE:
September 11,2014
ITEM:
Approval of Minutes
SUMMARY:
2014-33 (Workshop 8/12/14)
DEPARTMENT:
City Clerk
CITY OF COCONUT CREEK
CITY COMMISSION MINUTES
Government Center Date: August 12,2014
4800 W. Copans Road Time: 9:00 A.M.
Coconut Creek, Florida Workshop Meeting No. 2014-33
1. Mayor Lisa Aronson called the meeting to order at 9:05 a.m.
2. Present upon roll call:
Mayor Lisa Aronson
Vice Mayor Becky Tooley
Commissioner Lou Sarbone
Commissioner Mikkie Belvedere
Commissioner Sandra Welch
City Manager Mary Blasi
City Attorney Terrill Pyburn
City Clerk Leslie May
Vice Mayor Tooley introduced Sarah Goldberg, a sophomore at Monarch High School.
City Manager Mary Blasi thanked the staff and noted that there had been considerable
work done this year with over $20 million dollars of Capital Improvement projects as well
as $10 million in operating contracts. She noted that every department received an
external award this year and the Finance Purchasing Division won an Achievement of
Excellence in Procurement award. Director of Finance and Administrative Services
Karen Brooks noted the award required five years of work.
Ms. Brooks introduced the proposed Fiscal Year 2015 Budget and noted that the guiding
principles in building the budget were from the Vision 20/20 Assembly Policy Statement.
She gave a brief overview of the City's outlook.
FY2013 taxable valuations and the overall economy began to stabilize
FY2014 taxable valuations continued to trend upwards and new developments started to
come on board
Present and future outlook
Solid increases in taxable valuations due to reassessments and new developments
Several development projects in progress
Increases in utility taxes and state shared revenues
MainStreet activity/Economic Development
Focus on public safety
Fire Station #50
Fire Station #113
2 New Police Officers
Minutes
Workshop Meeting No. 2014-33
August 12,2014
Page 2
Competing priorities
Aging infrastructure
3. OVERVIEW OF PROPERTY TAX VALUATIONS
Taxable values increase 8.6% for FY15:
Increased taxable value due to reassessments of $173,465,541 (6.3%)
FY2015 assessed taxable value increased by $64,341,590 (2.3%) for new
construction and additions
4th highest increase in Broward County as compared to the other cities
City Manager Blasi noted that with the new tax reform in place there are caps on both
commercial (10 percent) and non-homestead residential (5 percent) property.
4. BUDGET REVIEW
A. GENERAL OVERVIEW OF FISCAL YEAR 2014-2015 REVENUE AND
EXPENDITURES
Ms. Brooks reviewed operating funds:
General Fund - maintaining good stability in the fund balance. Fund balance is normally
kept at 20 percent but the City chooses to retain approximately 35 percent. She
reviewed the General Fund summary.
Street Funds - this fund pays for the community bus operation, street maintenance, and
beautification projects. It also includes money from grants obtained by the City. Capital
projects are being completed and increases include landscape maintenance contracts
for the new median improvements in the City.
WaterlWastewater Fund - In 2009, a study was performed to review the rate structure
and prepare a financial plan. This plan will be updated in the next fiscal year and there is
a scheduled 5 percent increase in water services via ordinance as of April 1. Discussion
ensued regarding rescinding the 5 percent increase. The final decision was to leave the
increase in for now.
Stormwater funds - There will be an increase in costs of 8 cents to total $3.54 per
month.
Other funds summary are primarily capital improvement projects and will be reviewed
later in the presentation.
B. DEPARTMENTAL BUDGETS
ADMINISTRATIVE DEPARTMENTS
CITY MANAGER, CITY ATTORNEY, CITY CLERK, FINANCE, HUMAN RESOURCES,
AND INFORMATION TECHNOLOGY