BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE INSTRUCTION 24-302 26 ...

340 Pages·2012·3.22 MB·English

BY ORDER OF THE AIR FORCE INSTRUCTION 24-302
SECRETARY OF THE AIR FORCE
26 JUNE 2012
INCIRLIK AIR BASE
Supplement
6 DECEMBER 2012
Transportation
VEHICLE MANAGEMENT
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
ACCESSIBILITY: This Air Force Instruction (AFI) is available for downloading from the e-
Publishing website at www.e-publishing.af.mil/.
RELEASABILITY: There is no releasability restriction on this publication.

OPR: AF/A4LE Certified by: AF/A4L
(Maj Gen John B. Cooper)
Pages: 340
Supersedes: AFI23-302, 29 October 2007
(INCIRLIKAB)
OPR: 39 LRS/ LGRVM Certified by: 39 LRS/CC
(Maj James B. Gherdovich)
Pages:7

This publication implements Air Force Policy Directive (AFPD) 24-3, Management, Operation
and Use of Transportation Vehicles. It establishes Headquarters United States Air Force Vehicle
Management procedures and describes the supporting data systems. Vehicle Fleet Manager
(VFM) or Vehicle Management Superintendent (VMS) will expand or revise these procedures to
fit local circumstances, within the intent of this instruction. Some objectives, policies and
responsibilities of Vehicle Management are derived from overarching policy in DOD 4500.36-R,
Management, Acquisition, and Use of Motor Vehicles, 16 March 2007, DOD 4140.50-R,
Management and Standards of DoD Locomotives, 19 June 1985, DOD Instruction (DODI) C-
4500.51, Commercially Procured and Leased Armored Vehicle Policy (U), 25 July 2007 and
DODI 4500.57, Transportation and Traffic Management, 18 March 2008. Send comments for
suggested improvements on Air Force (AF) Form 847, Recommendation for Change of
Publication, through the Major Command (MAJCOM) Vehicle Management Staff to Air Force
Element Vehicle and Equipment Management Support Office (VEMSO) for review and
forwarding to AF/A4LE for consideration. Ensure that all records created as a result of
2 AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012
processes prescribed in this publication are maintained in accordance with (IAW) Air Force
Manual (AFMAN) 33-363, Management of Records, and disposed of IAW the AF Records
Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.
This publication is applicable to the Air National Guard (ANG) as well as the Air Force Reserve
(AFR); however, it does not apply to the Civil Air Patrol (CAP) or non-appropriated fund
activities. The use of the name or trademark of any specific manufacturer, commercial product,
commodity or service in this publication does not imply endorsement by the AF.
(INCIRLIKAB) Air Force Instruction (AFI) 243-302, Transportation, Vehicle Management, 26
June 2012 is supplemented as follows: The purpose of this supplement is to establish policy and
procedures unique for Incirlik Air Base (AB) and all Geographically Separated Units (GSUs) in
Turkey. The policies and procedures established in this publication is necessary for
implementing and managing the installation‘s Air Force Registered Vehicles (AFRV), Other
Government Motor Vehicle Conveyances (OGMVCs) and Non-Registered Equipment
Management Systems (REMS), reportable Low Speed Vehicles (LSVs) and Non-Registered
Low Speed Vehicles (NRLSVs). This supplement applies to all squadron commanders,
equipment custodians/Vehicle Control Officers (VCOs), Vehicle Control Noncommissioned
Officers (VCNCOs), AFRVs, OGMVC and NRLSV operators assigned to host and associate
units assigned to Incirlik AB and its GSUs. Refer recommended changes and questions about
this publication to the Office of Primary Responsibility (OPR) using the AF Form 847,
Recommendation for Change of Publication. Ensure that all records created as a result of
processes prescribed in this publication are maintained in accordance with Air Force Manual
(AFMAN) 33-363, Management of Records, and disposed of in accordance with Air Force
Records Information Management System (AFRIMS) Records Disposition Schedule (RDS)
located at https://www.my.af.mil/gcss-af61a/afrims/afrims/.

Chapter 1—GENERAL INFORMATION AND ADMINISTRATION, TYPES OF
MAINTENANCE AND ITEMS OF INTEREST 18
Section 1A—General Information and Administration 18
1.1. Principles of Vehicle Management. ....................................................................... 18
1.2. Supplements. .......................................................................................................... 20
1.3. Changes to this Instruction. .................................................................................... 20
1.4. Operating Instructions (OI). ................................................................................... 21
1.5. Use of Related Publications. .................................................................................. 23
Section 1B—AF Vehicle Serviceability Standards and Types of Maintenance Used to Support
Standard. 23
1.6. Serviceability Standards. ........................................................................................ 23
1.7. Organizational Maintenance. ................................................................................. 23
1.8. Intermediate Maintenance. ..................................................................................... 23
AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012 3
1.9. Depot-Level Maintenance. ..................................................................................... 24
1.10. Mobile Maintenance. ............................................................................................. 24
1.11. Scheduled Maintenance. ........................................................................................ 25
1.12. Transient Vehicle and Equipment Maintenance. ................................................... 26
1.13. Vehicle Abuse and Accidents Maintenance. .......................................................... 26
Section 1C—Railway Equipment 26
1.14. Railway Equipment. ............................................................................................... 26
1.15. Acquisition of Railway Equipment. ....................................................................... 27
1.16. Specific Duties. ...................................................................................................... 27
Section 1D—Items of Interest 28
1.17. Watercraft. ............................................................................................................. 28
1.18. Vehicle Management Compliance and Evaluation Checklists. ............................. 29
1.19. Reintegration of Fuels Vehicle and Vehicular Equipment Pumping Systems
Maintenance. .......................................................................................................... 29
1.20. Minimum Configuration Standards Instructions. ................................................... 30
1.21. Vehicle Validation Visit (VVV) Process Review. ................................................. 31
1.22. Commercial Internet Service Provider (CISP) for Vehicle Diagnostic Equipment.
................................................................................................................................. 32
1.23. Green Procurement. ............................................................................................... 34
1.24. AF/A4LE Green Procurement Program Policy. .................................................... 34
1.25. General Exceptions. ............................................................................................... 35
1.26. Program Responsibilities. ...................................................................................... 35
1.27. Training. ................................................................................................................. 37
1.28. Purchasing Sources. ............................................................................................... 37
1.29. Procurement Standards. ......................................................................................... 38
Table 1.1. Reclaimed Engine Coolants Available from DLA. ............................................... 40
1.30. Administrative Requirements. ............................................................................... 40
1.31. Mine Resistant Ambush Protected (MRAP) Vehicles. .......................................... 41
Chapter 2—VEHICLE MANAGEMENT CONTINGENCY OPERATIONS 43
Section 2A—General Information 43
2.1. Introduction. ........................................................................................................... 43
2.2. AEF Overview. ...................................................................................................... 43
Section 2B—Overall Responsibilities 43
4 AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012
2.3. AF/A4LE. .............................................................................................................. 43
2.4. Air Force Personnel Center (AFPC)/DPW: ........................................................... 44
2.5. WR-ALC ................................................................................................................ 44
2.6. VEMSO. ................................................................................................................ 44
2.7. MAJCOM Vehicle Management Staffs: ................................................................ 44
2.8. Base-Level and WRM Deploying Activities: ........................................................ 45
Section 2C—Steady-State Operations 47
2.9. Training: ................................................................................................................. 47
2.10. WRM Vehicle Storage. .......................................................................................... 47
2.11. WRM Manpower Determination. .......................................................................... 48
2.12. Contractor Operated Storage. ................................................................................. 49
Section 2D—Transition to Surge/Deployment Preparation 49
2.13. Personnel. ............................................................................................................... 49
2.14. TMSK. ................................................................................................................... 50
2.15. Tools and Equipment Deployment. ....................................................................... 51
2.16. Vehicle Deployment Process. ................................................................................ 51
2.17. Vehicle Command Levy. ....................................................................................... 54
2.18. Home Station Survival. .......................................................................................... 54
Section 2E—Deployed Location Operations 55
2.19. VFM/VMS. ............................................................................................................ 55
2.20. Safety. .................................................................................................................... 56
2.21. Qualification Training. ........................................................................................... 56
2.22. Mission Critical Vehicle List. ................................................................................ 56
Table 2.1. Priority I Vehicles, Sortie Generating. ................................................................... 56
Table 2.2. Priority II Vehicles, Sortie Sustaining. .................................................................. 57
2.23. Materiel Control. .................................................................................................... 57
2.24. VM&A. .................................................................................................................. 57
2.25. Reporting Requirements. ....................................................................................... 59
2.26. Facilities. ................................................................................................................ 59
2.27. Tools and Equipment: ............................................................................................ 60
2.28. Parts Organization. ................................................................................................. 61
2.29. Organizational Maintenance. ................................................................................. 61
AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012 5
2.30. Mobile Maintenance. ............................................................................................. 61
2.31. Vehicle Recovery. .................................................................................................. 61
2.32. Minor/Intermediate Maintenance. .......................................................................... 61
2.33. Repairs Which Exceed Local Capability: .............................................................. 62
2.34. Battle Damage Assessment. ................................................................................... 62
2.35. Vehicle Triage. ....................................................................................................... 62
2.36. Destroyed Vehicle Replacement: ........................................................................... 62
2.37. Maintaining Other Government Motor Vehicle Conveyances (OGMVC) in
Contingency Environments. ................................................................................... 62
2.38. Continuity. ............................................................................................................. 62
2.39. Contaminated Environment Operations. ................................................................ 62
2.40. Contamination Control Team (CCT). .................................................................... 62
2.41. Hazardous Material (HAZMAT). .......................................................................... 63
2.42. Forward Vehicle Deployment. ............................................................................... 63
2.43. Personnel (Home Station). ..................................................................................... 63
2.44. Vehicles (Deployed Location): .............................................................................. 64
2.45. Tools and Equipment (Home Station): .................................................................. 65
Chapter 3—THE OBJECTIVES, RESPONSIBILITIES, ORGANIZATION AND
PRINCIPLES OF MANAGING THE AF VEHICLE FLEET 66
Section 3A—Objectives 66
3.1. Objectives of Vehicle Management. ...................................................................... 66
3.2. Application of this Chapter. ................................................................................... 66
3.3. Professional Development. .................................................................................... 66
3.4. Vehicle Transformation Acquisition Council (VTAC). ........................................ 66
3.5. Air Force Logistics Readiness Board (AFLRB). ................................................... 66
3.6. National Motor Vehicle and Aviation Workshop and Exposition (FedFleet). ...... 66
3.7. Specialty Equipment Market Association (SEMA) and Automotive Aftermarket
Products EXPO (AAPEX). .................................................................................... 67
Section 3B—Responsibilities 67
3.8. AF/A4L Responsibilities. ...................................................................................... 67
3.9. VEMSO Responsibilities. ...................................................................................... 67
3.10. WR-ALC Responsibilities. .................................................................................... 67
3.11. MAJCOM Vehicle Management Staff Responsibilities. ....................................... 67
6 AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012
3.12. Wing and Center Commanders or Equivalents Responsibilities. .......................... 68
3.13. MSG Commanders or Equivalents Responsibilities. ............................................. 69
3.14. LRS Commanders or Equivalents Responsibilities. .............................................. 69
3.15. VFM/VMS Responsibilities. .................................................................................. 69
3.16. Primary Responsibility for Vehicle Management Activities. ................................ 73
3.17. Vehicle Management Assistance. .......................................................................... 74
3.18. Prohibited Vehicle Management Activities. .......................................................... 77
3.19. Organizational Responsibilities. ............................................................................ 77
Section 3C—Organization 81
3.20. Organization of Vehicle Management. .................................................................. 81
3.21. Maintenance Work Centers. ................................................................................... 81
3.22. Administration Section. ......................................................................................... 81
3.23. CSC. ....................................................................................................................... 81
Figure 3.1. Sample Vehicle Management Organization Chart ................................................. 83
3.24. Tire Repair Section: ............................................................................................... 83
3.25. Battery Shop. ......................................................................................................... 84
3.26. Shop Facilities: ...................................................................................................... 84
3.27. VM Training Leader. ............................................................................................. 85
3.28. VM&A. .................................................................................................................. 85
3.29. Work Center Supervisors. ...................................................................................... 85
Section 3D—Principles 86
3.30. Cannibalization Rules. ........................................................................................... 86
3.31. Contract Operated Vehicle Management Activities. ............................................. 87
3.32. Maintenance Priorities. .......................................................................................... 87
3.33. Vehicle Modification Policy. ................................................................................. 88
3.34. Vehicle ―Add-On‖ Equipment Policy. ................................................................... 88
3.35. NMC Hours. ........................................................................................................... 89
3.36. Reclamation Procedures: ....................................................................................... 90
3.37. Staff Assistance. ..................................................................................................... 90
3.38. Shop Publications. ................................................................................................. 90
Chapter 4—VEHICLE MANAGEMENT & ANALYSIS 92
Section 4A—General Responsibilities 92
AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012 7
4.1. Generally, VM&A is responsible for the efficient and economical operation and
maintenance of the base vehicle fleet. ................................................................... 92
Section 4B—General Procedures 94
4.2. OLVIMS Maintenance Module Monthly Processing. ........................................... 94
4.3. OLVIMS Maintenance Module Quarterly Processing. .......................................... 95
4.4. Maintaining Historical Data. .................................................................................. 95
Table 4.1. Minimum OLVIMS Data Field Requirements ...................................................... 95
4.5. Manage and Monitor Repetitive, Warranty, Contract and Authorized
Maintenance. .......................................................................................................... 97
4.6. Ensure Economical Repair of All Vehicles. .......................................................... 98
4.7. Accident and Abuse Work Order Processing. ....................................................... 99
4.8. Develop Depot Maintenance Plan. ........................................................................ 99
4.9. Vehicle Shipment to Depot Repair. ....................................................................... 100
4.10. Capture/Input Maintenance Historical Data in OLVIMS from Supported
Outlying Work Centers and GSUs. ........................................................................ 100
4.11. Prepare and Submit Deficiency, Warranty and Unsatisfactory Reports. ............... 101
4.12. Develop and Manage MEL and VPRL. ................................................................. 101
4.13. Review and Verify Nuclear Certified Vehicle Certification and Records. ............ 101
4.14. Develop and Maintain 18-Month Scheduled Maintenance Plan. ........................... 102
4.15. Ensure ETIC Accuracy. ......................................................................................... 102
4.16. Conduct Yard Checks Weekly. .............................................................................. 102
4.17. Ensure Annual Serviceability Inspections are Conducted Using AF Form 4355. . 103
4.18. Verify Parts Charges in OLVIMS Daily. ............................................................... 103
4.19. Manage TCTOs, Service Bulletins, Manufacture Recalls and OTIs. .................... 103
4.20. Ensure Reimbursable Units are Coded Correctly in OLVIMS and Perform
Follow Up Actions for Financial Recoupment. ..................................................... 105
4.21. Ensure Accurate Man-Hour/Labor Accounting. .................................................... 105
4.22. Vehicle VIL Key. ................................................................................................... 105
4.23. Recording Taxable Fuel Consumption. ................................................................. 105
4.24. Review, Validate and Process Vehicle Authorization Requests. ........................... 106
Table 4.2. Authorized Vehicle AS Codes. .............................................................................. 108
4.25. Monitor Vehicle Data Integrity/Quality/Accuracy. ............................................... 110
4.26. Using CRIS Tool to Request SBSS Updates. ........................................................ 111
4.27. Filling Vehicle Authorization with Most Suitable Asset. ...................................... 112
8 AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012
4.28. Managing Excess Vehicles. ................................................................................... 112
4.29. Review, Validate and Process Rental/Lease Requests. .......................................... 113
4.30. Correct Errors on Data System Reconciliation Listings Identified on VDQD. ..... 116
4.31. Upload Daily, Monthly and Quarterly Files to VM CoP. ...................................... 117
4.32. Process LTIs. ......................................................................................................... 117
4.33. Establish and Update Supply Organizational Cost Center Records (OCCR) 518
Record. ................................................................................................................... 118
4.34. Responsible for Accountable SBSS Documents. ................................................... 118
4.35. Serve as Inspector for Vehicle Equipment Account and Receive Required
Training. ................................................................................................................. 119
4.36. Perform Analysis. .................................................................................................. 119
4.37. Degree of Analysis. ................................................................................................ 119
4.38. Using Analysis Products. ....................................................................................... 120
4.39. Method of Presentation. ......................................................................................... 121
4.40. Presentation of the Analysis. .................................................................................. 121
4.41. Performance Indicators (Metrics). ......................................................................... 122
4.42. Specific Performance Indicators Products. ............................................................ 122
Table 4.3. Specific Performance Indicator Products. .............................................................. 122
4.43. Other Indicators. .................................................................................................... 124
4.44. Other Areas to Monitor. ......................................................................................... 125
4.45. Controlling and Evaluating Problem Areas. .......................................................... 125
Section 4C—Reviewing Base Support and OPLANs with IDRC 125
4.46. Interservice Vehicle Support. ................................................................................. 125
4.47. Arranging for Interservice Vehicle Support. .......................................................... 126
4.48. Activity Pooling. .................................................................................................... 126
4.49. Establish, Execute, Initiate and Conduct All Vehicle Recalls. .............................. 126
Section 4D—Vehicle Support Resulting From Terrorist Threats 126
4.50. Overview. ............................................................................................................... 126
4.51. Submission Procedures: ......................................................................................... 126
4.52. Armored Vehicle Requirements. ........................................................................... 126
Section 4E—VCP 127
4.53. Establishing and Managing Installation VCP. ....................................................... 127
Section 4F—Additional VM&A Guidance and Program Management Responsibilities 129
AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012 9
4.54. Establish and Monitor VM&A Organizational Email Account. ............................ 129
4.55. DOD Fleet Fuel Card Program and Account Management. .................................. 129
4.56. Utilize FMD Program. ........................................................................................... 129
4.57. Comply with OLVIMS Legacy User Access Log Policy. ..................................... 129
4.58. Procedures for Distributing and Processing COPARS Sales Slips. ....................... 130
4.59. Complete CA/CRL Annual Validation. ................................................................. 131
4.60. Turning In Vehicles to DLA-DS. ........................................................................... 131
4.61. Withdrawing Vehicles from DLA-DS. .................................................................. 131
4.62. Vehicle End-Of-Life (EOL) Determination. .......................................................... 131
4.63. Interagency Motor Pools and Systems. .................................................................. 132
4.64. FORCE/FSE Management Codes. ......................................................................... 133
Table 4.4. FORCE/FSE OLVIMS Code Information ............................................................. 133
Section 4G—Registration Numbers, License Plates, FMVRS Requirements, Special
Identification and Marking 133
4.65. Registration Numbers. ........................................................................................... 133
4.66. Vehicle License Plate Program. ............................................................................. 135
4.67. Lost or Stolen AF License Plates. .......................................................................... 135
4.68. FMVRS Registration Requirements. ..................................................................... 136
4.69. Special Identification. ............................................................................................ 137
4.70. Markings. ............................................................................................................... 137
4.71. Complying with International Agreements. ........................................................... 138
Section 4H—Vehicle Requirements, Procurement and Recapitalization 138
4.72. Overview. ............................................................................................................... 138
4.73. Vehicle Fleet Growth Policy The AF vehicle fleet represents a tremendous
investment for the corporate AF. ........................................................................... 139
4.74. Major Program Codes, Major Mission Types and Definitions. ............................. 139
Table 4.5. AF Vehicle Fleet Major Program Codes ............................................................... 140
Table 4.6. AF Vehicle Fleet Sub Category Codes .................................................................. 140
4.75. Class I, II, III and IV Vehicles Authorizations ...................................................... 141
Table 4.7. GSA Sedan and Station Wagon Classifications. .................................................... 142
4.76. SUV Authorizations. .............................................................................................. 143
Table 4.8. Sedan to SUV Conversion. .................................................................................... 143
4.77. LSV. ....................................................................................................................... 144
10 AFI24-302_INCIRLIKABSUP_I 6 DECEMBER 2012
Table 4.9. LSV Sub-Categories. ............................................................................................. 144
4.78. Vehicle Redistribution. .......................................................................................... 144
4.79. First Article Testing (FAT). ................................................................................... 144
Section 4I—Performance-Based Work Statement GFP Requirements 145
4.80. AF/A4LE Policy. ................................................................................................... 145
Chapter 5—MATERIEL CONTROL 148
Section 5A—General Information 148
5.1. Description of Materiel Control. ............................................................................ 148
Section 5B—Specific Guidance 149
5.2. Materiel Control Responsibilities. ......................................................................... 149
5.3. Required Publications, Reports and Listings (Electronic or Hardcopy). ............... 151
5.4. Optional Publications, Reports and Listings (Electronic Or Hardcopy). ............... 152
5.5. Use of Reports and Listings. .................................................................................. 152
5.6. Supply Discipline. .................................................................................................. 153
5.7. Priority System. ..................................................................................................... 153
5.8. Materiel Control and OLVIMS Coordination. ....................................................... 154
Figure 5.1. Materiel Control & OLVIMS Cross-Reference Listing. ....................................... 154
5.9. Adjusted Stock Levels. .......................................................................................... 155
Section 5C—Issue Procedures 156
5.10. General Information. .............................................................................................. 156
5.11. Identifying the Requirement. ................................................................................. 156
5.12. Requests Sent Through LRS Demand Processing. ................................................ 156
5.13. Requests Submitted Through COPARS. ............................................................... 158
5.14. Requests Submitted Through BPA or GPC. .......................................................... 158
Section 5D—Vehicle NMCS Processing 158
5.15. General Information. .............................................................................................. 158
5.16. NMCS Verification Procedures. ............................................................................ 158
5.17. MICAP and NMCS (AF Requisitions). ................................................................. 159
5.18. Supply Assistance and Difficulty. .......................................................................... 160
5.19. NMCS Requirements through GPC, BPA or COPARS. ....................................... 160
5.20. Receipt of NMCS Parts. ......................................................................................... 161
Section 5E—Managing AF Forms 1823/-1 Delayed for Parts 161