BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE INSTRUCTION 24-302 26 ...

355 Pages·2015·2.93 MB·English

BY ORDER OF THE SECRETARY AIR FORCE INSTRUCTION 24-302
OF THE AIR FORCE
26 JUNE 2012
MISAWA AIR BASE
Supplement
23 SEPTEMBER 2015
Certified Current on, 27 April 2017
Transportation
VEHICLE MANAGEMENT
COMPLIANCE WITH THIS PUBLICATION IS MANDATORY
ACCESSIBILITY: This Air Force Instruction (AFI) is available for downloading from the e-
Publishing website at www.e-Publishing.af.mil/.
RELEASABILITY: There is no releasability restriction on this publication.
OPR: AF/A4LE Certified by: AF/A4L
(Maj Gen John B. Cooper)
Pages: 355
Supersedes: AFI23-302, 29 October 2007
(MISAWAAB)
OPR: 35 LRS/LGRV Certified by: 35 LRS/LGRV
(MSgt Amunda S. Rivers)
Pages:11
Supersedes: 35 FWI 23-102,
15 August 2008
This publication implements Air Force Policy Directive (AFPD) 24-3, Management, Operation
and Use of Transportation Vehicles. It establishes Headquarters United States Air Force Vehicle
Management procedures and describes the supporting data systems. Vehicle Fleet Manager
(VFM) or Vehicle Management Superintendent (VMS) will expand or revise these procedures to
fit local circumstances, within the intent of this instruction. Some objectives, policies and
responsibilities of Vehicle Management are derived from overarching policy in DOD 4500.36-R,
Management, Acquisition, and Use of Motor Vehicles, 16 March 2007, DOD 4140.50-R,
Management and Standards of DoD Locomotives, 19 June 1985, DOD Instruction (DODI) C-
4500.51, Commercially Procured and Leased Armored Vehicle Policy (U), 25 July 2007 and
DODI 4500.57, Transportation and Traffic Management, 18 March 2008. Send comments for
suggested improvements on Air Force (AF) Form 847, Recommendation for Change of
Publication, through the Major Command (MAJCOM) Vehicle Management Staff to Air Force
Element Vehicle and Equipment Management Support Office (VEMSO) for review and
forwarding to AF/A4LE for consideration. Ensure that all records created as a result of
2 AFI24-302_MISAWAABSUP 23 SEPTEMBER 2015
processes prescribed in this publication are maintained in accordance with (IAW) Air Force
Manual (AFMAN) 33-363, Management of Records, and disposed of IAW the AF Records
Disposition Schedule (RDS) located at https://www.my.af.mil/afrims/afrims/afrims/rims.cfm.
This publication is applicable to the Air National Guard (ANG) as well as the Air Force Reserve
(AFR); however, it does not apply to the Civil Air Patrol (CAP) or non-appropriated fund
activities. The use of the name or trademark of any specific manufacturer, commercial product,
commodity or service in this publication does not imply endorsement by the AF.
(MISAWAAB) This instruction implements AFI 24-302, 26 June 2012, Vehicle Management.
This supplement outlines definitions, responsibility and procedures for an effective vehicle
accident and abuse program at Misawa Air Base and implements Air Force Policy Directive
(AFPD) 23-1, Materiel Management Policy and Procedures and Air Force Instruction (AFI) 24-
302, Vehicle Management, paragraph 1.13. It applies to all persons operating Government-
Owned Vehicles/Equipment (GOV/E) assigned to Misawa Air Base, which are loaded in the On-
Line Vehicle Interactive Management System (OLVIMS). Ensure that all records created as a
result of processes prescribed in this publication are maintained IAW Air Force Manual
(AFMAN) 33-363, Management of Records, and disposed of IAW Air Force Records
Information Management System (AFRIMS) Records Disposition Schedule (RDS).
Additionally, if the publication generates a report(s), alert readers in a statement and cite all
applicable Reports Control Numbers in accordance with AFI 33-324. Refer recommended
changes and questions about this publication to the Office of Primary Responsibility (OPR)
using the AF Form 847, Recommendation for Change of Publication; route AF Form 847s from
the field through the appropriate functional’s chain of command.”

Chapter 1—GENERAL INFORMATION AND ADMINISTRATION, TYPES OF
MAINTENANCE AND ITEMS OF INTEREST 19
Section 1A—General Information and Administration 19
1.1. Principles of Vehicle Management. ....................................................................... 19
1.2. Supplements. .......................................................................................................... 21
1.3. Changes to this Instruction. .................................................................................... 21
1.4. Operating Instructions (OI). ................................................................................... 22
1.5. Use of Related Publications. .................................................................................. 24
Section 1B—AF Vehicle Serviceability Standards and Types of Maintenance Used to Support
Standard. 24
1.6. Serviceability Standards. ........................................................................................ 24
1.7. Organizational Maintenance. ................................................................................. 24
1.8. Intermediate Maintenance. ..................................................................................... 24
1.9. Depot-Level Maintenance. ..................................................................................... 25
AFI24-302_MISAWAABSUP 23 SEPTEMBER 2015 3
1.10. Mobile Maintenance. ............................................................................................. 25
1.11. Scheduled Maintenance. ........................................................................................ 26
1.12. Transient Vehicle and Equipment Maintenance. ................................................... 27
1.13. Vehicle Abuse and Accidents Maintenance. .......................................................... 27
Section 1C—Railway Equipment 31
1.14. Railway Equipment. ............................................................................................... 31
1.15. Acquisition of Railway Equipment. ....................................................................... 31
1.16. Specific Duties. ...................................................................................................... 31
Section 1D—Items of Interest 32
1.17. Watercraft. ............................................................................................................. 32
1.18. Vehicle Management Compliance and Evaluation Checklists. ............................. 33
1.19. Reintegration of Fuels Vehicle and Vehicular Equipment Pumping Systems
Maintenance. .......................................................................................................... 34
1.20. Minimum Configuration Standards Instructions. ................................................... 34
1.21. Vehicle Validation Visit (VVV) Process Review. ................................................. 36
1.22. Commercial Internet Service Provider (CISP) for Vehicle Diagnostic Equipment.
................................................................................................................................. 36
1.23. Green Procurement. ............................................................................................... 38
1.24. AF/A4LE Green Procurement Program Policy. .................................................... 39
1.25. General Exceptions. ............................................................................................... 39
1.26. Program Responsibilities. ...................................................................................... 40
1.27. Training. ................................................................................................................. 41
1.28. Purchasing Sources. ............................................................................................... 41
1.29. Procurement Standards. ......................................................................................... 43
Table 1.1. Reclaimed Engine Coolants Available from DLA. ............................................... 44
1.30. Administrative Requirements. ............................................................................... 45
1.31. Mine Resistant Ambush Protected (MRAP) Vehicles. .......................................... 46
Chapter 2—VEHICLE MANAGEMENT CONTINGENCY OPERATIONS 47
Section 2A—General Information 47
2.1. Introduction. ........................................................................................................... 47
2.2. AEF Overview. ...................................................................................................... 47
Section 2B—Overall Responsibilities 47
2.3. AF/A4LE. .............................................................................................................. 47
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2.4. Air Force Personnel Center (AFPC)/DPW: ........................................................... 48
2.5. WR-ALC ................................................................................................................ 48
2.6. VEMSO. ................................................................................................................ 48
2.7. MAJCOM Vehicle Management Staffs: ................................................................ 49
2.8. Base-Level and WRM Deploying Activities: ........................................................ 50
Section 2C—Steady-State Operations 51
2.9. Training: ................................................................................................................. 51
2.10. WRM Vehicle Storage. .......................................................................................... 51
2.11. WRM Manpower Determination. .......................................................................... 52
2.12. Contractor Operated Storage. ................................................................................. 53
Section 2D—Transition to Surge/Deployment Preparation 53
2.13. Personnel. ............................................................................................................... 53
2.14. TMSK. ................................................................................................................... 54
2.15. Tools and Equipment Deployment. ....................................................................... 55
2.16. Vehicle Deployment Process. ................................................................................ 55
2.17. Vehicle Command Levy. ....................................................................................... 58
2.18. Home Station Survival. .......................................................................................... 58
Section 2E—Deployed Location Operations 59
2.19. VFM/VMS. ............................................................................................................ 59
2.20. Safety. .................................................................................................................... 60
2.21. Qualification Training. ........................................................................................... 60
2.22. Mission Critical Vehicle List. ................................................................................ 60
Table 2.1. Priority I Vehicles, Sortie Generating. ................................................................... 60
Table 2.2. Priority II Vehicles, Sortie Sustaining. .................................................................. 61
2.23. Materiel Control. .................................................................................................... 61
2.24. VM&A. .................................................................................................................. 62
2.25. Reporting Requirements. ....................................................................................... 63
2.26. Facilities. ................................................................................................................ 63
2.27. Tools and Equipment: ............................................................................................ 64
2.28. Parts Organization. ................................................................................................. 65
2.29. Organizational Maintenance. ................................................................................. 65
2.30. Mobile Maintenance. ............................................................................................. 65
AFI24-302_MISAWAABSUP 23 SEPTEMBER 2015 5
2.31. Vehicle Recovery. .................................................................................................. 65
2.32. Minor/Intermediate Maintenance. .......................................................................... 65
2.33. Repairs Which Exceed Local Capability: .............................................................. 66
2.34. Battle Damage Assessment. ................................................................................... 66
2.35. Vehicle Triage. ....................................................................................................... 66
2.36. Destroyed Vehicle Replacement: ........................................................................... 66
2.37. Maintaining Other Government Motor Vehicle Conveyances (OGMVC) in
Contingency Environments. ................................................................................... 66
2.38. Continuity. ............................................................................................................. 66
2.39. Contaminated Environment Operations. ................................................................ 66
2.40. Contamination Control Team (CCT). .................................................................... 66
2.41. Hazardous Material (HAZMAT). .......................................................................... 67
2.42. Forward Vehicle Deployment. ............................................................................... 67
2.43. Personnel (Home Station). ..................................................................................... 67
2.44. Vehicles (Deployed Location): .............................................................................. 68
2.45. Tools and Equipment (Home Station): .................................................................. 69
Chapter 3—THE OBJECTIVES, RESPONSIBILITIES, ORGANIZATION AND
PRINCIPLES OF MANAGING THE AF VEHICLE FLEET 70
Section 3A—Objectives 70
3.1. Objectives of Vehicle Management. ...................................................................... 70
3.2. Application of this Chapter. ................................................................................... 70
3.3. Professional Development. .................................................................................... 70
3.4. Vehicle Transformation Acquisition Council (VTAC). ........................................ 70
3.5. Air Force Logistics Readiness Board (AFLRB). ................................................... 70
3.6. National Motor Vehicle and Aviation Workshop and Exposition (FedFleet). ...... 70
3.7. Specialty Equipment Market Association (SEMA) and Automotive Aftermarket
Products EXPO (AAPEX). .................................................................................... 71
Section 3B—Responsibilities 71
3.8. AF/A4L Responsibilities. ...................................................................................... 71
3.9. VEMSO Responsibilities. ...................................................................................... 71
3.10. WR-ALC Responsibilities. .................................................................................... 71
3.11. MAJCOM Vehicle Management Staff Responsibilities. ....................................... 71
3.12. Wing and Center Commanders or Equivalents Responsibilities. .......................... 72
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3.13. MSG Commanders or Equivalents Responsibilities. ............................................. 73
3.14. LRS Commanders or Equivalents Responsibilities. .............................................. 73
3.15. VFM/VMS Responsibilities. .................................................................................. 73
3.16. Primary Responsibility for Vehicle Management Activities. ................................ 77
3.17. Vehicle Management Assistance. .......................................................................... 78
3.18. Prohibited Vehicle Management Activities. .......................................................... 80
3.19. Organizational Responsibilities. ............................................................................ 81
Section 3C—Organization 84
3.20. Organization of Vehicle Management. .................................................................. 84
3.21. Maintenance Work Centers. ................................................................................... 85
3.22. Administration Section. ......................................................................................... 85
3.23. CSC. ....................................................................................................................... 85
Figure 3.1. Sample Vehicle Management Organization Chart ................................................. 87
3.24. Tire Repair Section: ............................................................................................... 87
3.25. Battery Shop. ......................................................................................................... 88
3.26. Shop Facilities: ...................................................................................................... 88
3.27. VM Training Leader. ............................................................................................. 88
3.28. VM&A. .................................................................................................................. 89
3.29. Work Center Supervisors. ...................................................................................... 89
Section 3D—Principles 90
3.30. Cannibalization Rules. ........................................................................................... 90
3.31. Contract Operated Vehicle Management Activities. ............................................. 90
3.32. Maintenance Priorities. .......................................................................................... 90
3.33. Vehicle Modification Policy. ................................................................................. 91
3.34. Vehicle “Add-On” Equipment Policy. ................................................................... 92
3.35. NMC Hours. ........................................................................................................... 93
3.36. Reclamation Procedures: ....................................................................................... 94
3.37. Staff Assistance. ..................................................................................................... 94
3.38. Shop Publications. ................................................................................................. 94
Chapter 4—VEHICLE MANAGEMENT & ANALYSIS 96
Section 4A—General Responsibilities 96
4.1. Generally, VM&A is responsible for the efficient and economical operation and
maintenance of the base vehicle fleet. ................................................................... 96
AFI24-302_MISAWAABSUP 23 SEPTEMBER 2015 7
Section 4B—General Procedures 98
4.2. OLVIMS Maintenance Module Monthly Processing. ........................................... 98
4.3. OLVIMS Maintenance Module Quarterly Processing. .......................................... 99
4.4. Maintaining Historical Data. .................................................................................. 99
Table 4.1. Minimum OLVIMS Data Field Requirements ...................................................... 100
4.5. Manage and Monitor Repetitive, Warranty, Contract and Authorized
Maintenance. .......................................................................................................... 101
4.6. Ensure Economical Repair of All Vehicles. .......................................................... 102
4.7. Accident and Abuse Work Order Processing. ....................................................... 103
4.8. Develop Depot Maintenance Plan. ........................................................................ 104
4.9. Vehicle Shipment to Depot Repair. ....................................................................... 105
4.10. Capture/Input Maintenance Historical Data in OLVIMS from Supported
Outlying Work Centers and GSUs. ........................................................................ 105
4.11. Prepare and Submit Deficiency, Warranty and Unsatisfactory Reports. ............... 105
4.12. Develop and Manage MEL and VPRL. ................................................................. 105
4.13. Review and Verify Nuclear Certified Vehicle Certification and Records. ............ 106
4.14. Develop and Maintain 18-Month Scheduled Maintenance Plan. ........................... 106
4.15. Ensure ETIC Accuracy. ......................................................................................... 107
4.16. Conduct Yard Checks Weekly. .............................................................................. 107
4.17. Ensure Annual Serviceability Inspections are Conducted Using AF Form 4355. . 107
4.18. Verify Parts Charges in OLVIMS Daily. ............................................................... 107
4.19. Manage TCTOs, Service Bulletins, Manufacture Recalls and OTIs. .................... 107
4.20. Ensure Reimbursable Units are Coded Correctly in OLVIMS and Perform
Follow Up Actions for Financial Recoupment. ..................................................... 109
4.21. Ensure Accurate Man-Hour/Labor Accounting. .................................................... 110
4.22. Vehicle VIL Key. ................................................................................................... 110
4.23. Recording Taxable Fuel Consumption. ................................................................. 110
4.24. Review, Validate and Process Vehicle Authorization Requests. ........................... 111
Table 4.2. Authorized Vehicle AS Codes. .............................................................................. 113
4.25. Monitor Vehicle Data Integrity/Quality/Accuracy. ............................................... 115
4.26. Using CRIS Tool to Request SBSS Updates. ........................................................ 116
4.27. Filling Vehicle Authorization with Most Suitable Asset. ...................................... 117
4.28. Managing Excess Vehicles. ................................................................................... 117
4.29. Review, Validate and Process Rental/Lease Requests. .......................................... 118
8 AFI24-302_MISAWAABSUP 23 SEPTEMBER 2015
4.30. Correct Errors on Data System Reconciliation Listings Identified on VDQD. ..... 121
4.31. Upload Daily, Monthly and Quarterly Files to VM CoP. ...................................... 122
4.32. Process LTIs. ......................................................................................................... 122
4.33. Establish and Update Supply Organizational Cost Center Records (OCCR) 518
Record. ................................................................................................................... 123
4.34. Responsible for Accountable SBSS Documents. ................................................... 123
4.35. Serve as Inspector for Vehicle Equipment Account and Receive Required
Training. ................................................................................................................. 123
4.36. Perform Analysis. .................................................................................................. 124
4.37. Degree of Analysis. ................................................................................................ 124
4.38. Using Analysis Products. ....................................................................................... 125
4.39. Method of Presentation. ......................................................................................... 126
4.40. Presentation of the Analysis. .................................................................................. 126
4.41. Performance Indicators (Metrics). ......................................................................... 127
4.42. Specific Performance Indicators Products. ............................................................ 127
Table 4.3. Specific Performance Indicator Products. .............................................................. 128
4.43. Other Indicators. .................................................................................................... 129
4.44. Other Areas to Monitor. ......................................................................................... 130
4.45. Controlling and Evaluating Problem Areas. .......................................................... 130
Section 4C—Reviewing Base Support and OPLANs with IDRC 130
4.46. Interservice Vehicle Support. ................................................................................. 130
4.47. Arranging for Interservice Vehicle Support. .......................................................... 131
4.48. Activity Pooling. .................................................................................................... 131
4.49. Establish, Execute, Initiate and Conduct All Vehicle Recalls. .............................. 131
Section 4D—Vehicle Support Resulting From Terrorist Threats 131
4.50. Overview. ............................................................................................................... 131
4.51. Submission Procedures: ......................................................................................... 131
4.52. Armored Vehicle Requirements. ........................................................................... 131
Section 4E—VCP 132
4.53. Establishing and Managing Installation VCP. ....................................................... 132
Section 4F—Additional VM&A Guidance and Program Management Responsibilities 134
4.54. Establish and Monitor VM&A Organizational Email Account. ............................ 134
4.55. DOD Fleet Fuel Card Program and Account Management. .................................. 134
AFI24-302_MISAWAABSUP 23 SEPTEMBER 2015 9
4.56. Utilize FMD Program. ........................................................................................... 134
4.57. Comply with OLVIMS Legacy User Access Log Policy. ..................................... 134
4.58. Procedures for Distributing and Processing COPARS Sales Slips. ....................... 134
4.59. Complete CA/CRL Annual Validation. ................................................................. 136
4.60. Turning In Vehicles to DLA-DS. ........................................................................... 136
4.61. Withdrawing Vehicles from DLA-DS. .................................................................. 136
4.62. Vehicle End-Of-Life (EOL) Determination. .......................................................... 136
4.63. Interagency Motor Pools and Systems. .................................................................. 137
4.64. FORCE/FSE Management Codes. ......................................................................... 138
Table 4.4. FORCE/FSE OLVIMS Code Information ............................................................. 138
Section 4G—Registration Numbers, License Plates, FMVRS Requirements, Special
Identification and Marking 138
4.65. Registration Numbers. ........................................................................................... 138
4.66. Vehicle License Plate Program. ............................................................................. 140
4.67. Lost or Stolen AF License Plates. .......................................................................... 140
4.68. FMVRS Registration Requirements. ..................................................................... 141
4.69. Special Identification. ............................................................................................ 142
4.70. Markings. ............................................................................................................... 142
4.71. Complying with International Agreements. ........................................................... 143
Section 4H—Vehicle Requirements, Procurement and Recapitalization 143
4.72. Overview. ............................................................................................................... 143
4.73. Vehicle Fleet Growth Policy The AF vehicle fleet represents a tremendous
investment for the corporate AF. ........................................................................... 144
4.74. Major Program Codes, Major Mission Types and Definitions. ............................. 144
Table 4.5. AF Vehicle Fleet Major Program Codes ............................................................... 145
Table 4.6. AF Vehicle Fleet Sub Category Codes .................................................................. 146
4.75. Class I, II, III and IV Vehicles Authorizations ...................................................... 147
Table 4.7. GSA Sedan and Station Wagon Classifications. .................................................... 148
4.76. SUV Authorizations. .............................................................................................. 148
Table 4.8. Sedan to SUV Conversion. .................................................................................... 149
4.77. LSV. ....................................................................................................................... 149
Table 4.9. LSV Sub-Categories. ............................................................................................. 149
4.78. Vehicle Redistribution. .......................................................................................... 150
10 AFI24-302_MISAWAABSUP 23 SEPTEMBER 2015
4.79. First Article Testing (FAT). ................................................................................... 150
Section 4I—Performance-Based Work Statement GFP Requirements 151
4.80. AF/A4LE Policy. ................................................................................................... 151
Chapter 5—MATERIEL CONTROL 153
Section 5A—General Information 153
5.1. Description of Materiel Control. ............................................................................ 153
Section 5B—Specific Guidance 154
5.2. Materiel Control Responsibilities. ......................................................................... 154
5.3. Required Publications, Reports and Listings (Electronic or Hardcopy). ............... 156
5.4. Optional Publications, Reports and Listings (Electronic Or Hardcopy). ............... 157
5.5. Use of Reports and Listings. .................................................................................. 157
5.6. Supply Discipline. .................................................................................................. 158
5.7. Priority System. ..................................................................................................... 159
5.8. Materiel Control and OLVIMS Coordination. ....................................................... 159
Figure 5.1. Materiel Control & OLVIMS Cross-Reference Listing. ....................................... 160
5.9. Adjusted Stock Levels. .......................................................................................... 160
Section 5C—Issue Procedures 161
5.10. General Information. .............................................................................................. 161
5.11. Identifying the Requirement. ................................................................................. 161
5.12. Requests Sent Through LRS Demand Processing. ................................................ 161
5.13. Requests Submitted Through COPARS. ............................................................... 163
5.14. Requests Submitted Through BPA or GPC. .......................................................... 163
Section 5D—Vehicle NMCS Processing 163
5.15. General Information. .............................................................................................. 163
5.16. NMCS Verification Procedures. ............................................................................ 163
5.17. MICAP and NMCS (AF Requisitions). ................................................................. 164
5.18. Supply Assistance and Difficulty. .......................................................................... 165
5.19. NMCS Requirements through GPC, BPA or COPARS. ....................................... 165
5.20. Receipt of NMCS Parts. ......................................................................................... 166
Section 5E—Managing AF Forms 1823/-1 Delayed for Parts 166
5.21. Importance of Delayed AF Forms 1823/-1. ........................................................... 166
5.22. Delayed Work Order Folders. ................................................................................ 166