BUF Buffalo City Draft Annual Report 2014-15

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BUFFALO CITY METROPOLITAN MUNICIPALITY
DRAFT ANNUAL
REPORT
2014/2015

CONTENTS
ADPTION OF THE ANNUAL REPORT…………………………………..……………………………...2
CONTENTS .................................................................................................................................. 11
CHAPTER 1 – MAYOR’S FOREWORD AND EXECUTIVE SUMMARY ...................................... 15
COMPONENT A: MAYOR’S FOREWORD ............................................................................. 16
COMPONENT B: EXECUTIVE SUMMARY ............................................................................ 20
1.1 CITY MANAGER’s OVERVIEW ................................................................................. 20
1.2 MUNICIPAL FUNCTIONS, POPULATION AND ENVIRONMENTAL OVERVIEW .... 22
1.3 SERVICE DELIVERY OVERVIEW ............................................................................. 25
1.4 FINANCIAL HEALTH OVERVIEW ............................................................................. 30
1.5 ORGANISATIONAL DEVELOPMENT OVERVIEW ................................................... 33
1.6 AUDITOR GENERAL REPORT ................................................................................. 34
1.7 STATUTORY ANNUAL REPORT PROCESS ............................................................ 34
CHAPTER 2 – GOVERNANCE .................................................................................................... 36
COMPONENT A: POLITICAL AND ADMINISTRATIVE GOVERNANCE ............................. 38
2.1 POLITICAL GOVERNANCE....................................................................................... 38
2.2 ADMINISTRATIVE GOVERNANCE ........................................................................... 40
COMPONENT B: INTERGOVERNMENTAL RELATIONS ..................................................... 42
2.3 INTERGOVERNMENTAL RELATIONS ..................................................................... 43
COMPONENT C: PUBLIC ACCOUNTABILITY AND PARTICIPATION ................................ 45
2.4 PUBLIC MEETINGS ................................................................................................... 46
2.5 IDP PARTICIPATION AND ALIGNMENT .................................................................. 48
COMPONENT D: CORPORATE GOVERNANCE .................................................................. 49
2.6 RISK MANAGEMENT ................................................................................................ 49
2.7 ANTI-CORRUPTION AND FRAUD ............................................................................ 51
2.8 SUPPLY CHAIN MANAGEMENT .............................................................................. 51
2.9 BY-LAWS ................................................................................................................... 53
2.10 KNOWLEDGE MANAGEMENT ................................................................................... 53
2.10 (a) WEBSITES ............................................................................................................. 54
2.10 (b) KNOWLEDGE MANAGEMENT AND RESEARCH ................................................ 57
2.11PUBLIC SATISFACTION ON MUNICIPAL SERVICES ............................................... 64
CHAPTER 3 – SERVICE DELIVERY PERFORMANCE (PERFORMANCE REPORT PART I)…65
COMPONENT A: BASIC SERVICES ...................................................................................... 66
3.1. WATER PROVISION ................................................................................................. 69
3.2 WASTE WATER (SANITATION) PROVISION ........................................................... 82
3.3 ELECTRICITY ............................................................................................................ 89
3.4 WASTE MANAGEMENT ......................................................................................... 100
(THIS SECTION INCLUDES: REFUSE COLLECTIONS, WASTE DISPOSAL, STREET CLEANING AND RECYCLING)
3.5 HOUSING ................................................................................................................. 108
3.6 FREE BASIC SERVICES AND INDIGENT SUPPORT ............................................ 123
COMPONENT B: ROAD TRANSPORT ................................................................................ 126
3.7 ROADS ..................................................................................................................... 126
3.8 TRANSPORT (INCLUDING PUBLIC BUS OPERATION) ........................................ 130
3.9 WASTE WATER (STORMWATER DRAINAGE) ...................................................... 137
COMPONENT C: PLANNING AND DEVELOPMENT .......................................................... 141
3.10 PLANNING ............................................................................................................... 142
3.11 LOCAL ECONOMIC DEVELOPMENT (INCLUDING TOURISM AND MARKET
PLACES) 146
COMPONENT D: COMMUNITY & SOCIAL SERVICES ....................................................... 159
3.12 LIBRARIES; ARCHIVES; MUSEUMS; GALLERIES; COMMUNITY FACILITIES;
OTHER (THEATRES, ZOOS, ETC.) ...................................................................... 160
3.13 CEMETERIES AND CREMATORIUMS .................................................................... 163
3.14 CHILD CARE; AGED CARE; SOCIAL PROGRAMMES ........................................... 166
COMPONENT E: ENVIRONMENTAL PROTECTION .......................................................... 169
3.15 POLLUTION CONTROL ............................................................................................ 169
3.16 BIO-DIVERSITY; LANDSCAPE (INCL. OPEN SPACES); AND OTHER (E.G. COASTAL
PROTECTION) ........................................................................................................................... 172
COMPONENT F: HEALTH .................................................................................................... 174
3.17 CLINICS ..................................................................................................................... 174
3.18 HEALTH INSPECTION; FOOD AND ABATTOIR LICENSING AND INSPECTION .. 175
COMPONENT G: SECURITY AND SAFETY ........................................................................ 178
3.19 POLICE ...................................................................................................................... 178
3.20 FIRE ........................................................................................................................... 185
3.21 OTHER (DISASTER MANAGEMENT, ANIMAL CONTROL, CONTROL OF PUBLIC
NUISANCES AND OTHER) ........................................................................................................ 190
COMPONENT H: SPORT AND RECREATION .................................................................... 193
3.22 SPORT AND RECREATION ..................................................................................... 193
COMPONENT I: CORPORATE POLICY OFFICES AND OTHER SERVICES .................... 196
3.23 EXECUTIVE AND COUNCIL ..................................................................................... 196
3.24 FINANCIAL SERVICES ............................................................................................. 199
3.25 HUMAN RESOURCE SERVICES ............................................................................. 203
3.26 INFORMATION AND COMMUNICATION TECHNOLOGY (ICT) SERVICES .......... 206
3.27 PROPERTY; LEGAL; RISK MANAGEMENT AND PROCUREMENT SERVICE ...... 212
COMPONENT K: ORGANISATIONAL PERFORMANCE SCORECARD ............................ 221
CHAPTER 4 – ORGANISATIONAL DEVELOPMENT (PERFORMANCE REPORT PART II) ... 262
COMPONENT A: INTRODUCTION TO THE MUNICIPAL PERSONNEL ............................ 263
4.1 EMPLOYEE TOTALS, TURNOVER AND VACANCIES .......................................... 263
COMPONENT B: MANAGING THE MUNICIPAL WORKFORCE ........................................ 265
4.2 POLICIES ................................................................................................................. 266
4.3 INJURIES, SICKNESS AND SUSPENSIONS ......................................................... 268
4.4 PERFORMANCE REWARDS .................................................................................. 273
COMPONENT C: CAPACITATING THE MUNICIPAL WORKFORCE ................................. 274
4.5 SKILLS DEVELOPMENT AND TRAINING .............................................................. 275
COMPONENT D: MANAGING THE WORKFORCE EXPENDITURE ................................... 277
4.6 EMPLOYEE EXPENDITURE ................................................................................... 278
CHAPTER 5 – FINANCIAL PERFORMANCE ............................................................................ 281
COMPONENT A: STATEMENTS OF FINANCIAL PERFORMANCE .................................. 282
5.1 FINANCIAL PERFORMANCE-PER SERVICE ........................................................ 284
5.2 STATEMENTS OF FINANCIAL PERFORMANCE……………………………………..285
5.3 ASSET MANAGEMENT ........................................................................................... 283
5.4 FINANCIAL RATIOS BASED ON KEY PERFORMANCE INDICATORS .................... 290
COMPONENT B: SPENDING AGAINST CAPITAL BUDGE ................................................ 297
5.5 CAPITAL EXPENDITURE ........................................................................................ 297
5.6 SOURCES OF FINANCE ......................................................................................... 298
5.7 CAPITAL SPENDING ON 5 LARGEST PROJECTS ............................................... 299
5.8 BASIC SERVICE AND INFRASTRUCTURE BACKLOGS – OVERVIEW ............... 300
COMPONENT C: CASH FLOW MANAGEMENT AND INVESTMENTS .............................. 300
5.9 CASH FLOW ............................................................................................................ 301
5.10 BORROWING AND INVESTMENTS ......................................................................... 302
COMPONENT D: OTHER FINANCIAL MATTERS .........................................................................
5.11 PUBLIC PRIVATE PARTNERSHIPS…………………………………………………….304
5.12 SUPPLY CHAIN MANAGEMENT………………………………………………………...304
5.13 GRAP COMPLAINCE………………………………………………………………………304
CHAPTER 6 – AUDITOR GENERAL AUDIT FINDINGS……………………………………………305
COMPONENT A: AUDITOR-GENERAL OPINION OF FINANCIAL STATEMENTS 2011/2012
6.1 AUDITOR GENERAL REPORTS 2012/2013 (Previous year)…………………………..306
COMPONENT B: AUDITOR-GENERAL OPINION 2012/2013 (CURRENT YEAR)………….307
6.2 AUDITOR GENERAL REPORT 2013/2014……………………………………………..…310
GLOSSARY………………………………………………………………………………………………..318
APPENDICES……………………………………………………………………………………………..320
APPENDIX A – COUNCILLORS; COMMITTEE ALLOCATION AND COUNCIL ATTENDANCE
321
APPENDIX B – COMMITTEES AND COMMITTEE PURPOSES .............................................. 326
APPENDIX C –THIRD TIER ADMINISTRATIVE STRUCTURE ................................................ 330
APPENDIX D – FUNCTIONS OF MUNICIPALITY / ENTITY ..................................................... 332
APPENDIX E – WARD REPORTING ......................................................................................... 334
APPENDIX F – WARD INFORMATION ..................................................................................... 353
APPENDIX F – WARD INFORMATION – Ward 1
APPENDIX F – WARD INFORMATION – Ward 2
APPENDIX F – WARD INFORMATION – Ward 3
APPENDIX F – WARD INFORMATION – Ward 4
APPENDIX F – WARD INFORMATION – Ward 5
APPENDIX F – WARD INFORMATION – Ward 6
APPENDIX F – WARD INFORMATION – Ward 7
APPENDIX F – WARD INFORMATION – Ward 8
APPENDIX F – WARD INFORMATION – Ward 9
APPENDIX F – WARD INFORMATION – Ward 10
APPENDIX F – WARD INFORMATION – Ward 11
APPENDIX F – WARD INFORMATION – Ward 12
APPENDIX F – WARD INFORMATION – Ward 13
APPENDIX F – WARD INFORMATION – Ward 14
APPENDIX F – WARD INFORMATION – Ward 15
APPENDIX F – WARD INFORMATION – Ward 16
APPENDIX F – WARD INFORMATION – Ward 17
APPENDIX F – WARD INFORMATION – Ward 18
APPENDIX F – WARD INFORMATION – Ward 19
APPENDIX F – WARD INFORMATION – Ward 20
APPENDIX F – WARD INFORMATION – Ward 21
APPENDIX F – WARD INFORMATION – Ward 22
APPENDIX F – WARD INFORMATION – Ward 23
APPENDIX F – WARD INFORMATION – Ward 24
APPENDIX F – WARD INFORMATION – Ward 25
APPENDIX F – WARD INFORMATION – Ward 26
APPENDIX F – WARD INFORMATION – Ward 27
APPENDIX F – WARD INFORMATION – Ward 28
APPENDIX F – WARD INFORMATION – Ward 29
APPENDIX F – WARD INFORMATION – Ward 30
APPENDIX F – WARD INFORMATION – Ward 31
APPENDIX F – WARD INFORMATION – Ward 32
APPENDIX F – WARD INFORMATION – Ward 33
APPENDIX F – WARD INFORMATION – Ward 34
APPENDIX F – WARD INFORMATION – Ward 35
APPENDIX F – WARD INFORMATION – Ward 36
APPENDIX F – WARD INFORMATION – Ward 37
APPENDIX F – WARD INFORMATION – Ward 38
APPENDIX F – WARD INFORMATION – Ward 39
APPENDIX F – WARD INFORMATION – Ward 40
APPENDIX F – WARD INFORMATION – Ward 41
APPENDIX F – WARD INFORMATION – Ward 42
APPENDIX F – WARD INFORMATION – Ward 43
APPENDIX F – WARD INFORMATION – Ward 44
APPENDIX F – WARD INFORMATION – Ward 45
APPENDIX F – WARD INFORMATION – Ward 46
APPENDIX F – WARD INFORMATION – Ward 47
APPENDIX F – WARD INFORMATION – Ward 48
APPENDIX F – WARD INFORMATION – Ward 49
APPENDIX F – WARD INFORMATION – Ward 50
APPENDIX G – RECOMMENDATIONS OF THE MUNICIPAL AUDIT COMMITTEE 13/14 ..... 429
REPORT OF THE MUNICIPAL PUBLIC ACCOUNTS COMMITTEE 2013/2014
APPENDIX H – LONG TERM CONTRACTS AND PUBLIC PRIVATE PARTNERSHIPS ........ 431
APPENDIX I – MUNICIPAL ENTITY/ SERVICE PROVIDER PERFORMANCE SCHEDULE .. 434
APPENDIX J – DISCLOSURES OF FINANCIAL INTERESTS ................................................. 436
APPENDIX K: REVENUE COLLECTION PERFORMANCE BY VOTE AND BY SOURCE .... 442
APPENDIX K (i): REVENUE COLLECTION PERFORMANCE BY VOTE
APPENDIX K (ii): REVENUE COLLECTION PERFORMANCE BY SOURCE
APPENDIX L: CONDITIONAL GRANTS RECEIVED: EXCLUDING MIG ................................ 445
APPENDIX M: CAPITAL EXPENDITURE – NEW & UPGRADE/RENEWAL PROGRAMMES447
APPENDIX M (i): CAPITAL EXPENDITURE - NEW ASSETS PROGRAMME
APPENDIX M (ii): CAPITAL EXPENDITURE – UPGRADE/RENEWAL PROGRAMME
APPENDIX N – CAPITAL PROGRAMME BY PROJECT 2012/2013 ....................................... 453
APPENDIX O – CAPITAL PROGRAMME BY PROJECT BY WARD 2012/2013 ..................... 463
APPENDIX P – SERVICE CONNECTION BACKLOGS AT SCHOOLS AND CLINICS ........... 474
APPENDIX Q – SERVICE BACKLOGS EXPERIENCED BY THE COMMUNITY WHERE
ANOTHER SPHERE OF GOVERNMENT IS RESPONSIBLE FOR SERVICE PROVISION .... 476
APPENDIX R – DECLARATION OF LOANS AND GRANTS MADE BY THE MUNICIPALITY478
APPENDIX S – NATIONAL AND PROVINCIAL OUTCOMES FOR LOCAL GOVERNMENT . 480
PERFORMANCE REPORT. ....................................................................................................... 478
VOLUME II: ANNUAL FINANCIAL STATEMENTS………………………………………………...480
ANNUAL PERFORMANCE REPORT…………………………………………………………...……596
INSTITUTIONAL SCORECARD……………………………………………………………………….635
SERVICE DELIVERY TARGETS………………………………………………………………………649
SERVICE PROVIDER PERFORMANCE……………………………………………………………..691
BUFFALO CITY METROPOLITAN MUNICIPALITY
ANNUAL REPORT
CHAPTER 1
MAYOR’S FORWORD AND
EXECUTIVE SUMMARY
COMPONENT A: FOREWARD BY THE MAYOR OF THE BUFFALO CITY
METROPOLITAN MUNICIPALITY
On behalf of the Buffalo City Metropolitan Municipality (BCMM) and its City staff, I am
pleased to introduce the 2014/2015 Annual Report. This annual report provides
comprehensive financial statements, operations overviews and major achievement
highlights of the year through our significant projects, administrative and fiscal planning,
business processes, governance and general service delivery performance.
The Local Government Systems Act, No 32 of 2000 (Section 46) and Local Government
Municipal Finance Management Act, No 56 of 2003 (Section 88), requires that we present
Annual reports to communicate feedback for the year under review to our residents.
The Annual Report is a crucial and necessary document that helps us to report on the
effectiveness and the impact we are making in creating a better life for all. We also get an
opportunity to identify niggling challenges and come up with remedies to resolve them.
The year 2015 was another year of milestones for our Metro as we continued to
innovatively meet the needs of our community, while laying the groundwork for a
sustainable future. As the Metro we have made great strides in bringing basic services
closer to our people. In brief, we have been able to achieve the following set of objectives
in this financial year:
 Total revenue obtained exceeded the expected budge expectations and additional
revenue amounting to R49m was received. Own revenue totalled R664m which was
R63m above the budgeted amount of R601m.
 Our target of building 1100 low cost units (BNG Units) was met
 Close to 5000 housing beneficiaries were educated about responsibilities of home
ownership
 At present about 2000 sites are at excavation level, 1500 at roof level and another
1500 sites are practically completed but not handed over as yet. The hand over is to
be done this year.
 The Mdantsane Urban Renewal Programme (MURP) is gathering speed. We were
able to redevelop the NU2 swimming pool, build and Eco Park and Licence Centre,
upgrade the Fire Station and we are building and rectifying hundreds of low cost
houses in Mdantsane.
 In Duncan Village, which is one of the poorest and congested areas in our Metro,
we have been able to improve the lives of our people by drilling sewage diversions,
upgrade civil works, constructing low cost houses, building a Business Park, Eco-
Park, ICT Centre and electrifying hundreds of shacks
 The Metro awarded 15 students with education bursaries to study at any South
African University
 Successful support and training of SMMes within Buffalo City Metro was provided
We continue to support thousands of our poor residents by allowing them not to pay basic
services as they are poor and unemployed. This is done through our Indigent Support
Policy, where our poorest residents receive basic services from the Municipality for free.
The Metro is facing a backlog in road construction that requires about R600 million for a
period of six years to fix. In the midst of these challenges the Metro during this financial
year has been able to:
 Construct a bridge in Ndevana to the value of R2million
 Award a tender to design Needs Camp/Potsdam Bridge which will improve the
mobility of residents in this area.
 Construction of Gonubie Main Road in ongoing
It is very important to note that when these projects are created it is often envisaged that
they will create jobs for local residents and make a significant socio-economic impact on
the Metro.
The BCMM Spatial Development Framework (SDF) has been completed and approved by
Council. The objective of the SDF was to update and review the SDF to inform all
decisions made by the Municipal Council on spatial development and land use
management in the area to which it applies.
To ensure alignment with the PDGS the Council took a conscious decision to provide
education bursaries to 15 students with the aim to reduce levels of poverty and contribute
towards the economic growth of BCMM and the country at large.
Community Halls are essential for the well-being of our communities. These are places
where our people meet, hold church services, host events and when there is a disaster our
people find shelter in community halls. It is for these reasons that the Metro saw fit to
spend over R6million renovating sixteen community halls. We continue to appeal to our
people to take care of these facilities and report vandalism.
Without sounding boastful, it is very important to note that the BCMM Sanitation
Department was the best performing in all municipalities in the entire Eastern Cape
Province. We received an 80.9% Municipal Green Drop Score.
The Department of Solid Waste Management Services has implemented the following
projects:
 Wheely bins have been purchased and rolled out in pilot areas
 Solid Waste Vehicles were acquired, being 8 Compactor Trucks, Mechanical
Sweepers, 4 TLB’s and 5 Tipper Trucks
 Landfill sites were rehabilitated, which comprises of the phases below:
 Phase 1: Institutional Compliance and Refurbishment Disposal Sites
 Phase 2: Design and construction of the 3rd and 4th Cell and Ancillary Works
and Short Term Remedial Works
We continued to support tomato producing farmers (Hydroponics) with packaging for their
produce and marketing. The hydroponics projects have created jobs and enhanced
economic development. We also support farmers by hosting agricultural shows and
building cattle dips in rural areas.
Large numbers of tourists continue to visit our Metro, drawn by our beautiful beaches,
tourist’s sites and events we are hosting. The hosting of major sporting and cultural events
is putting the Metro on the international map and is boosting the Metro brand. Some of the
events we hosted during the past year, include the Ironman Triathlon, South African
Traditional Music Awards, African Open Golf Tournament, the National Tourism Career
Expo, Buyelekhaya Jazz Festival.
The municipality introduced training programmes and skills for SMME to ensure that these
businesses succeed in their operation. The programmes included Marketing and Financial
Management.
In November 2013, Buffalo City hosted a high profile political delegation from the City of
Oldenburg to sign an agreement for the Municipal climate change partnership programme;
and to discuss collaboration on the Nakopa Renewable Energy project.
In terms of enhancing public participation and accountability, the Metro successful hosted
outreach programmes i.e Mayoral Imbizo, Representative Forums and Public Hearing so
as to hear what the public at large needs.
Indeed as the Metro we have a good storey to tell. We will continue to endeavour to create
the enabling environment necessary for proper service delivery, in order to make an
impact on economic growth and sustainable development for the benefit of our residents.
This 2014/15 report comes a year preceding the national Local Government Elections, a
time where our residents will cast their votes, voting for new political leaders, who will
represent them in our Municipal Council with fresh mandates.
The report has been compiled in a simple, and easy to understand manner so that our
residents can be informed, educated and have a better understanding of BCMM and go
the polls informed.
As with previous Annual Reports, the successes of the past year are the result of
collaboration and commitment by Council, Metro staff, Advisory Committees, community
partners and the residents of the Metro.
The achievements covered in this report will not have been possible without
administrative and the political arm of the municipality working together collectively and in
unison, to better the lives of the people of Buffalo City and fulfil the long term vision of the
Metro of being “ a responsive, people centred and developmental City”
My thanks to everyone for their involvement, and I extend an invitation to others to get
involved. My door is open to our residents and the business community to discuss future
goals and directions. All of our efforts will contribute to what makes Buffalo City one of the
most desirable Metros to live in in South Africa.

____________________
EXECUTIVE MAYOR