board of county commissioners agenda final agenda 5/3/2016 1:30:00 pm regular meeting martin ...

308 Pages·2016·37.39 MB·English

BOARD OF COUNTY COMMISSIONERS AGENDA
FINAL AGENDA
5/3/2016 1:30:00 PM
REGULAR MEETING
MARTIN COUNTY COMMISSION CHAMBERS
2401 SE MONTEREY ROAD, STUART, FLORIDA 34996
COUNTY COMMISSIONERS Taryn Kryzda, County Administrator
Anne Scott, Chair Michael D. Durham, County Attorney
John Haddox, Vice Chairman Carolyn Timmann, Clerk of the Circuit CourtandComptroller
Doug Smith
Ed Fielding
Sarah Heard
PRESETS
3A Public 1:35 PM
8C1 Request for Private Attorney-Client Session Concerning the Case of Midbrook 1:40 PM
1st Realty Corporation v. Martin County, Administration Commission Case No.
ACC-15-002, DOAH Case Nos. 13-3397GM and 14-0135GM
8A2 Request for Private Attorney-Client Session Concerning the Case of Estella 2:30 PM
Negron v. U.S. Bronco Services, Inc., et. al., Case No. 15-502-CA
11 Public 5:05 PM
1. CALL TO ORDER
A. INVOCATION – Liz Merad & Roberta Synal, Humanists of the Treasure Coast
B. PLEDGE OF ALLEGIANCE
C. ADDITIONAL ITEMS
D. APPROVAL OF AGENDA
E. APPROVAL OF CONSENT AGENDA
NOTE: Consent Agenda items are considered routine and are enacted by one motion and will have no action
noted, but the "Recommendation" as it appears on the Board item is the approved action.
2. PROCLAMATIONS, SPECIAL PRESENTATIONS, AND LEGISLATIVE AFFAIRS - None at this
time.
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3. COMMENTS
A. PUBLIC - PLEASE LIMIT COMMENTS TO THREE MINUTES. 1:35 PM PRESET
B. COMMISSIONERS
C. COUNTY ADMINISTRATOR
4. CONSENT
A. Clerk of the Circuit Court
1. Minutes of the April 12, 2016 Capital Improvement Plan Workshop BCC Meeting.
2. Minutes of the April 13, 2016 Capital Improvement Plan Workshop BCC Meeting.
3. Minutes of the April 19, 2016 Regular BCC Meeting.
B. Department of Administration
1. ITEMS RELATED TO CONSTRUCTION AND CONSULTANT COMPETITIVE
NEGOTIATION ACT (CCNA) PROCUREMENTS WHICH MEET THE THRESHOLD FOR
BOARD APPROVAL
This item is a placeholder on all Board meeting agendas in an effort to streamline the process
for items that meet the Board approval threshold. Specific items requiring approval, if any,
will be provided by Supplemental Memorandum. If there are no items, a Supplemental
Memorandum will not be attached.
AGENDA ITEM: 8077d50c
SUPPLEMENTAL MEMO (1 item)
2. NEIGHBORHOOD ADVISORY COMMITTEE APPOINTMENTS
Due to resignations and expired terms, the Board is asked to make the necessary
appointments to the Hobe Sound, Jensen Beach, Old Palm City, Port Salerno, and Rio
Neighborhood Advisory Committees.
AGENDA ITEM: 8075fcf4
3. ADOPT A PROCLAMATION DECLARING COMMUNITY ACTION MONTH IN MARTIN
COUNTY, FLORIDA
Each year the Board recognizes the efforts of those workers in the health and human
services industry for their untiring efforts.
AGENDA ITEM: 80784517 ADDITIONAL ITEM
5. BOARD AND COMMITTEE APPOINTMENTS - None at this time.
6. PUBLIC HEARINGS - None at this time.
7. REQUESTS AND PRESENTATIONS - None at this time.
8. DEPARTMENTAL
A. Department of Administration
1. OFFICE OF MANAGEMENT AND BUDGET ITEMS WHICH REQUIRE BOARD
APPROVAL
This is a placeholder on all Board meeting agendas in an effort to streamline the process for
grant applications, awards, budget resolutions, budget transfers from reserves, and CIP
amendments. Specific items requiring approval, if any, will be provided by Supplemental
Memorandum.
AGENDA ITEM: 8077d50e
SUPPLEMENTAL MEMO (10 items)
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2. REQUEST FOR PRIVATE ATTORNEY-CLIENT SESSION CONCERNING THE CASE OF
ESTELLA NEGRON V. U.S. BRONCO SERVICES, INC., ET. AL., CASE NO. 15-502-CA
The County Attorney intends to meet with the Board of County Commissioners and the
County Administrator in a private attorney-client session, in accordance with Section
286.011(8), Florida Statutes, to discuss litigation strategy and settlement options in the case
of Estella Negron v. U.S. Bronco Services, Inc., et. al., Case No. 15-502-CA.
AGENDA ITEM: 807880b4 2:30 PM PRESET
ADDITIONAL ITEM
B. Engineering
1. REQUEST APPROVAL OF ROADWAY TRANSFER AGREEMENT BETWEEN THE
FLORIDA DEPARTMENT OF TRANSPORTATION AND MARTIN COUNTY AND
RESOLUTION AUTHORIZING TRANSFER
The Florida Department of Transportation (FDOT) has requested that Martin County enter
into a Roadway Transfer Agreement to officially transfer a portion of Citrus Boulevard and
Access Road B already maintained by the County and adopts a resolution authorizing the
transfers.
AGENDA ITEM: 8077b588
2. ATLANTIC AVIATION-STUART LLC IS REQUESTING COUNTY CONSENT OF AN
OFFICE SPACE LICENSE AGREEMENT WITH JETLEASE CAPITAL, LLC
Atlantic Aviation-Stuart LLC (Atlantic) requests Board of County Commissioners consent of a
new License Agreement with JetLease Capital, LLC, a Delaware Corporation.
AGENDA ITEM: 80742440
ADDITIONAL ITEM
3. REQUEST FROM SOUTH FLORIDA WATER MANAGEMENT DISTRICT FOR A
DEADLINE EXTENSION FOR THE HOBE SOUND RANCH / HARMONY MANAGEMENT
PLAN
In June 2015, Martin County entered into a funding agreement with the South Florida Water
Management District (SFWMD) for the purchase of Hobe Sound Ranch, commonly known as
the Harmony parcel. The SFWMD has written a letter to the County requesting a 6-month
extension for the completion of a management plan for the property. This item is for Board
consideration of that request.
AGENDA ITEM: 8077d32f
ADDITIONAL ITEM
4. REQUEST APPROVAL OF AN EASEMENT AGREEMENT BETWEEN MARTIN COUNTY,
SOUTH FLORIDA WATER MANAGEMENT DISTRICT AND PAL-MAR WATER
CONTROL DISTRICT AND APPROVAL OF A PROXY APPOINTING COMMISSIONER
HEARD TO VOTE AT THE ANNUAL LAND OWNERS MEETING OF THE PAL-MAR
WATER CONTROL DISTRICT
The Pal-Mar Water Control District (PMWCD) has requested that the County and South
Florida Water Management District (SFWMD) grant an easement across their jointly owned
property in order to fulfill the Commitment for a Legal Positive Drainage Outfall on property
known as the Culpepper Ranch. A proxy authorizing Commissioner Heard to vote on behalf
of the County is needed for the upcoming annual land owners meeting of the PMWCD.
AGENDA ITEM: 80787e42
ADDITIONAL ITEM
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C. County Attorney
1. REQUEST FOR PRIVATE ATTORNEY-CLIENT SESSION CONCERNING THE CASE OF
MIDBROOK 1ST REALTY CORPORATION V. MARTIN COUNTY, ADMINISTRATION
COMMISSION CASE NO. ACC-15-002, DOAH CASE NOS. 13-3397GM AND 14-0135GM
The County Attorney intends to meet with the Board of County Commissioners and the
County Administrator in a private attorney-client session, in accordance with Section
286.011(8), Florida Statutes, to obtain advice about options to resolve the case of Midbrook
1st Realty Corporation v. Martin County, Administration Commission Case No. ACC-15-002,
DOAH Case Nos. 13-3397GM and 14-0135GM.
AGENDA ITEM: 80787f38 1:40 PM PRESET
ADDITIONAL ITEM
9. WORKSHOP - None at this time.
10.COMMISSIONERS - None at this time.
11.PUBLIC - TO BE HEARD AT 5:05 PM. PLEASE LIMIT COMMENTS TO THREE MINUTES.
12.ADJOURN
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4B1
BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY
PLACEMENT: CONSENT
PRESET:
TITLE: ITEMS RELATED TO CONSTRUCTION AND CONSULTANT COMPETITIVE
NEGOTIATION ACT (CCNA) PROCUREMENTS WHICH MEET THE THRESHOLD FOR BOARD
APPROVAL
AGENDA ITEM DATES:
MEETING DATE: COUNTY ATTORNEY:
5/3/2016 4/11/2016
COMPLETED DATE: ASSISTANT COUNTY ADMINISTRATOR:
4/21/2016 4/18/2016
REQUESTED BY: DEPARTMENT: PREPARED BY:
Name: Various Department of Administration Nicole Carey
Name: Purchasing Manager
Procedures: None
EXECUTIVE SUMMARY:
This item is a placeholder on all Board meeting agendas in an effort to streamline the process for items
that meet the Board approval threshold. Specific items requiring approval, if any, will be provided by
Supplemental Memorandum. If there are no items, a Supplemental Memorandum will not be attached.
APPROVAL:
ACA
CA
BACKGROUND/RELATED STRATEGIC GOAL:
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This item serves as a placeholder for items that meet the threshold for Board approval for: (a)
construction contracts valued at $1,000,000 or greater, (b) Consultant Competitive Negotiations Act
(CCNA) contracts valued at $200,000 or greater, and (c) contract change orders or amendments that
meet the thresholds above and cumulatively increase the original contract value by 10 percent or more.
In accordance with the Martin County Purchasing Manual, Section 17.5.1 and Section 19.3.B.
approved by the Board on December 4, 2012, contracts and change orders that are to be awarded by
theBoard will be presented to the Board on the Consent Agenda on their regularly scheduled meetings.
ISSUES:
None.
LEGAL SUFFICIENCY REVIEW:
Items requiring approval provided via Supplemental Memorandum.
RECOMMENDED ACTION:
RECOMMENDATION
Provided by Supplemental Memorandum.
ALTERNATIVE RECOMMENDATIONS
Pull this item from the Consent Agenda.
FISCAL IMPACT:
RECOMMENDATION
Provided by Supplemental Memorandum. No items will be brought forward unless there is
funding available within the CIP, department budget, or reserves.
ALTERNATIVE RECOMMENDATIONS
None.
DOCUMENT(S) REQUIRING ACTION:
Budget Transfer / Amendment Chair Letter Contract / Agreement
Grant / Application Notice Ordinance Resolution
Other:
ROUTING:
_ ADM _ BLD _ CDD _ COM _ ENG _ FRD _ GMD
_ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD
X CA X ACA _ LEG
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BCC MEETING DATE: May 3, 2016
AGENDA ITEM: 4B1
MARTIN COUNTY, FLORIDA
SUPPLEMENTAL MEMORANDUM
TO: Honorable Members of the Board DATE: April 27, 2016
of County Commissioners
VIA: Taryn Kryzda
County Administrator
FROM: Nicole Carey
Purchasing Manager
SUBJECT: Items Related to Construction and Consultant Competitive Negotiation
Act (CCNA) Items Which Meet the Threshold for Board Approval
1. Authority to Award a Consultant Competitive Negotiation Act (CCNA) Contract
Cumulatively Valued at $200,000 or More
In accordance with the Board’s Fiscal Policy (Procurement Delegation) and the Purchasing
Manual, Section 19.3, CCNA contracts cumulatively valued at $200,000 or more require
approval by the Board of County Commissioners.
Surveying & Mapping – This will be a maximum five (5) year continuing service contract
for surveying and mapping services on an as needed basis. The maximum total value of
this contract to all consultants combined shall not exceed $2.5 million over the life of the
contract. The contract shall terminate when the cumulative expenses reach $2.5 million or
at 5 years, whichever comes first. The County makes no guarantee that any or all of the
$2.5 million will be expended. The contract allows for termination for cause or
convenience at any time.
Task Orders are issued to consultants as projects arise.
This contract was advertised and the consultants were chosen in accordance with Florida
Statute 287.055 (CCNA). Staff is recommending award of a contract to nine (9) firms.
Fiscal Impact: Funding for individual projects is available in the Capital Improvement
Plan (CIP), departmental operating budgets or will be identified as projects arise.
Recommended Action: Motion to award continuing service contracts to:
 Avirom
 Bowman
 CivilSurv
 Engineering Design & Construction
 GCY
 Morgan Eklund
 Northstar
 WGI
 Woolpert
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4B2
BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY
PLACEMENT: CONSENT
PRESET:
TITLE: NEIGHBORHOOD ADVISORY COMMITTEE APPOINTMENTS
AGENDA ITEM DATES:
MEETING DATE: COUNTY ATTORNEY:
5/3/2016 4/11/2016
COMPLETED DATE: ASSISTANT COUNTY ADMINISTRATOR:
4/21/2016 4/18/2016
REQUESTED BY: DEPARTMENT: PREPARED BY:
Name: Community and Department of Administration Donna Gordon
Strategic Partnerships
Division
Name: Board/Com Exec Aide
Procedures: None
EXECUTIVE SUMMARY:
Due to resignations and expired terms, the Board is asked to make the necessary appointments to the
Hobe Sound, Jensen Beach, Old Palm City, Port Salerno, and Rio Neighborhood Advisory
Committees.
APPROVAL:
CDD
LEG
ACA
CA
BACKGROUND/RELATED STRATEGIC GOAL:
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The following individuals have resigned from the Neighborhood Advisory Committees.
Hobe Sound - Donald Foley – December 2015
Jensen Beach – Stephen Dutcher – November 2015
Jensen Beach – Maria Lindberg – February 2016
Old Palm City – Joseph Gilio – February 2016
Rio – Myra Galoci – September 2015
Per previous Board direction, Administration Staff sent them a Certificate of Appreciation and a letter
thanking them for serving which were signed by the Chair.
There have been vacancies on the Hobe Sound and Port Salerno Neighborhood Advisory Committees
since September 2015.
An Information Release soliciting applicants was emailed via Constant Contact to the Outreach Martin
and Local Media email lists which includes local Chambers of Commerce, local businesses, local
media, and citizens (well over 1,000 recipients). The Information Release was also posted to the
County’s web page under News.
Administration Staff confirmed through the Supervisor of Elections Office that all of the applicants listed
below are Martin County registered voters as required.
The Administration Staff will advise all of the applicants of the Commission’s decision.
Each Neighborhood Advisory Committee shall be composed of a minimum of five and a maximum of
nine individuals.
To qualify, Neighborhood Advisory Committee applicants must be an individual who is either:
i. A resident of the respective Community Redevelopment Area, as evidenced by being a registered
voter in the respective Community Redevelopment Area for at least one year, or
ii. A resident of Martin County, as evidenced by being a registered voter in Martin County for at least
one year, who is also a business owner of a business located within the respective Community
Redevelopment Area; or
iii.A resident of Martin County, as evidenced by being a registered voter in Martin County for at least
two years, who is also a senior manager of a business located within the respective Community
Redevelopment Area; or
iv.A resident of Martin County, as evidenced by being a registered voter in Martin County for at least
one year, who also owns real property within a half mile of the respective Community
Redevelopment Area. No more than two members of any respective Neighborhood Advisory
Committee will be appointed from category iv. above.
Only one application has been received thus far, for the Hobe Sound Neighborhood Advisory
Committee with a term beginning May 3, 2016 and ending September 11, 2018.
Bernard Christie (resident & property owner)
ISSUES:
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If more applications are received, they will be submitted via Supplemental Memorandum.
The Administration Staff will solicit for applicants again in the near future.
LEGAL SUFFICIENCY REVIEW:
This item has been reviewed for legal sufficiency to determine whether it is consistent with applicable
law.
RECOMMENDED ACTION:
RECOMMENDATION
A. Move that the Board appoint Bernard Christie to the Hobe Sound Neighborhood Advisory
Committee for a term to begin May 2, 2016 and end September 11, 2018.
B. Move that the Board authorize the Chair to sign the Resolution of Appointment.
ALTERNATIVE RECOMMENDATIONS
A. Pull this item from the Consent Agenda.
B. Direct staff accordingly.
FISCAL IMPACT:
RECOMMENDATION
n/a
ALTERNATIVE RECOMMENDATIONS
n/a
DOCUMENT(S) REQUIRING ACTION:
Budget Transfer / Amendment Chair Letter Contract / Agreement
Grant / Application Notice Ordinance 1 Resolution
Other:
ROUTING:
_ ADM _ BLD X CDD _ COM _ ENG _ FRD _ GMD
_ GSD _ ITS _ LIB _ MCA _ MPO _ PRD _ USD
X CA X ACA X LEG
8075fcf4
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