Bi-Annual Report of North East Rural Livelihoods Project

50 Pages·2013·2.93 MB·English

Bi-Annual Report of North
East Rural Livelihoods Project

(For October, 2012 to March, 2013)

MINISTRY OF DEVELOPMENT OF
NORTH EASTERN REGION

HOUSE NO. 2, NEAR NAYANTARA, SIX MILE, GS ROAD, GUWAHATI –
781022

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Sl. No. //Contents // Page

EXECUTIVE SUMMARY 1

1. STAFF POSITION AT RPMU AND DPMU 2

2. INDUCTION TRAINING PROGRAMME UNDER THE 6
PROJECT
3. FIELD ACTIVITIES UNDER THE PROJECT IN SIKKIM 11

4. FIELD ACTIVITIES UNDER THE PROJECT IN NAGALAND 17

5. FIELD ACTIVITIES UNDER THE PROJECT IN MIZORAM 22
AND TRIPURA
6. TRAINING, WORKSHOP AND EXPOSURE VISIT 27

7. PROCUREMENT 32

8. FINANCE AND EXPENDITURE 35

9. COMMUNICATION 37

10. Annexure 43

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Executive Summary

The second Bi-Annual Report of the Project [for the period of October, 2012 to
March, 2013) of FY 2012-13] is part of the on-going effort to record the various activities
that were undertaken in the Project. During this period, the World Bank undertook a Mission
to RPMU during 15th to 18th October, 2012. This was the first full implementation support
mission of the World Bank after the Project became effective on March 12, 2012. The main
objectives of the mission were to (i) review start up activities by the Regional Project
Management Unit, (ii) discuss implementation of activities, (iii) review recruitment process
at district and block levels, (iv) review aspects in financial management and procurement and
(v) review compliance of project plans and activities with Bank’s environmental and social
safeguards.

A number of activities have been taken up during October, 2012 to March, 2013 in
two blocks each of the Project Districts of the four States. Many field activities have been
taken up like villages awareness programme, PRA exercise, identification of skills,
identification and implementation of village entry point activities, etc under the Social
Empowerment Component of the Project. Various recruitment to posts at RPMU and DPMU
has been taken up and a number of procurement processes are under way. Training and
exposure visits have been undertaken for the project staff.

The Executive Committee of the NELPS met in March, 2013 and discussed various
issues relating to the project. It stressed on the need to speed up various project
implementation programme at the field level. It also discussed on the various issues in
implementing the Project in view of the NRLM being implemented by the States. The need
for a better coordination between the NERLP and NRLM/State Government was stressed
upon.

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CHAPTER - I

STAFF POSITION AT RPMU AND DPMU

The recruitment for many of the posts at NERLP has been completed, except in
Mizoram and Tripura. In the Project Districts of Mizoram and Tripura, at the moment, we
have only the District Project Managers in place. For the posts at DPMUs of Aizawl and
Lunglei Districts, the interview for recruitments has been finalised by the State Government
of Mizoram. The interview will be held on the 04.04.2013 and 05.04.2013. For the
recruitment at Tripura, the response of the State Government is still awaited.
As on 31.03.2013, the status of staff position at RPMU and the Project District
DPMUs is given below:
RPMU, Guwahati:
Sl Post Total number of post In position Vacant
1 Project Director 1
2 Project Managers 8 7 1*
3 Assistant Project Manager 8 7 1#
4 M&E Assistant 1 1
5 Accounts Clerk 2 1 1
6 Office Assistant 2 2
7 PA to PD 1 1
8 Driver 1 1
9 Office Attendant 2 2
26 21 5
Note: *Interview for PM (M&E), RPMU was held on 22/03/2013. The selected candidate is expected
to join soon.
#Interview for APM (SG&CM), RPMU was held on 22/03/2013. The selected candidate is expected to
join soon.

DPMU: Jorethang, Sikkim

Sl Name Designation Date of joining Induction training
held
1 Uttam Kumar Saikia District Project Manager 07.10.2011
2 Deo Prakash Chetri Accounts Officer 02.01.2013 18/12/2012 to
3 Robin Acharya Coordinator(SG &CM) 02.01.2013 23/12/2012
4 Amarjit Lahkar Coordinator(NRM&E) 10.12.2012
5 Momi Sama MIS Operator 24.12.2012
6 Pinky Biswakarma Office Assistant 08.12.2012
7 Ganga Maya Rai Office Attendant 29.11.2012
8 Sangita Dahal # Coordinator(L&RM) 25.03.2013
9 Coordinator(M&E) Vacant
10 Tenzing Jorden Bhutia# Coordinator(MF) 25.03.2013
11 Palden Tamang# Accountant 26.03.2013
12 Driver Vacant
Note: # indicates staffs that have recently joined the Project.

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DPMU: Gyalshing, Sikkim

Sl Name Designation Date of joining Induction
training held
1 Ram Prasad Nepal District Project Manager 08.12.2012
2 Gopal Sharma Accounts Officer 07.12.2012 18/12/2012 to
3 Prem Kumar Chetri Coordinator(SG&CM) 04.12.2012 23/12/2012
4 Chandra Prakash Sharma MIS Operator 07.12.2012
5 Meena Devi Sharma Office Assistant 07.12.2012
6 Sanjay Katwal Office Attendant 06.12.2012
7 Yashna Gurung# Coordinator(L&RM) 19.03.2013
8 Archana Rai # Coordinator(M&E) 26.03.2013
9 Sabita Sapkota # Coordinator(MF) 25.03.2013
10 Sweta Karki* Coordinator(NRM&E)
11 Nikash Manger # Accountant 26.03.2013
12 Driver Vacant
Note: # indicates staffs that have recently joined the Project.
“*” likely to join by 01/04/2013

DPMU: Peren, Nagaland

Sl Name Designation Date of joining Induction
training held
1 Ruuvilie Kotsu District Project Manager 03.10.2011
2 Jhon Katiry Accounts Officer 03.12.2012 10/12/2012 to
3 Mangaili Pfokreni Coordinator(M & E) 22.11.2012 15/12/2012
4 Rampu Zealing Accountant 23.11.2012
5 Hairam MIS Operator 24.11.2012
6 R.K. Rini Simon Office Assistant 24.11.2012
7 Nampeigong Hega Office Attendant 26.11.2012
8 Coordinator(SG& CM) Vacant
9 Coordinator(L&RM) Vacant
10 Coordinator(MF) Vacant
11 Coordinator(NRM & E) Vacant
12 Driver Vacant
Note: Posts at Sl. Nos. 8 to 11 were advertised for the second time and the recruitment is expected
to be completed in April, 2013.

DPMU: Tuensang, Nagaland

Sl Name Designation Date of joining Induction training
held
1 Takum Chumikam District Project Manager 25.10.2011 10/12/2012 to
2 Taliakam Accounts Officer 18.12.2012 15/12/2012
3 P.Hoping Rangmamei Coordinator (M & E) 24.11.2012
4 Coordinator (L&RM) Vacant
5 MIS Operator Vacant
6 Samuel Ngullie Office Assistant 24.11.2012 10/12/2012 to
15/12/2012
7 Y.Yemlong Chaba Chang Office Attendant 19.11.2012
8 Coordinator (SG& CM) Vacant
9 Coordinator (MF) Vacant
10 Coordinator (NRM & E) Vacant
11 Accountant Vacant
12 Driver Vacant
Note: Posts at Sl. Nos. 4, 5, 8 to 11 to be advertised for the second time and the recruitment is expected to
be completed in April, 2013.

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DPMU: Aizawl, Mizoram

Sl Name Designation Date of joining
1 K.C. Zauva District Project Manager 03.12.2011
2 Accounts Officer Vacant
3 Coordinator (L&RM) Vacant
4 Coordinator (M & E) Vacant
5 Coordinator (SG& CM) Vacant
6 Coordinator (MF) Vacant
7 Coordinator (NRM & E) Vacant
8 MIS Operator Vacant
9 Accountant Vacant
10 Office Assistant Vacant
11 Driver Vacant
12 Office Attendant Vacant
Note: Interview for the vacant posts would be held in the first week of April, 2013.

DPMU: Lunglei, Mizoram

Sl Name Designation Date of joining
1 Zomuana District Project Manager 10.10.2011
2 Accounts Officer Vacant
3 Coordinator(L&RM) Vacant
4 Coordinator(M&E) Vacant
5 Coordinator(SG&CM) Vacant
6 Coordinator(MF) Vacant
7 Coordinator(NRM&E) Vacant
8 MIS Operator Vacant
9 Accountant Vacant
10 Office Assistant Vacant
11 Driver Vacant
12 Office Attendant Vacant
Note: Interview for the vacant posts would be held in the first week of April, 2013.

DPMU: Agartala, Tripura
Sl Name Designation Date of joining
1 Amitava RayChaudhuri District Project Manager 06.01.2012
2 Accounts Officer Vacant
3 Coordinator(L&RM) Vacant
4 Coordinator(M&E) Vacant
5 Coordinator(SG&CM) Vacant
6 Coordinator(MF) Vacant
7 Coordinator(NRM&E) Vacant
8 MIS Operator Vacant
9 Accountant Vacant
10 Office Assistant Vacant
11 Driver Vacant
12 Office Attendant Vacant
Note: Advertisement was done. Clearance from the State Govt is awaited for conducting the interview.

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DPMU: Kailasahar, Tripura

Sl Name Designation Date of joining
1 Kalyan Mazumder District Project Manager 07.01.2012
2 Accounts Officer Vacant
3 Coordinator(L&RM) Vacant
4 Coordinator(M & E) Vacant
5 Coordinator(SG& CM) Vacant
6 Coordinator(MF) Vacant
7 Coordinator(NRM & E) Vacant
8 MIS Operator Vacant
9 Accountant Vacant
10 Office Assistant Vacant
11 Driver Vacant
12 Office Attendant Vacant
Note: Advertisement was done. Clearance from the State Govt is awaited for conducting the interview.

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CHAPTER - II

INDUCTION TRAINING PROGRAMME UNDER THE PROJECT

Induction Training Programme:
Induction training programme is a requisite for the staff of the RPMU and DPMU.
The purpose of Induction Training Programme was to help the new recruits to familiarise
themselves with the Project’s objectives and its components, roles and responsibilities and
the expected deliverables. For this purpose, a programme was formulated to ensure that all
aspects of the Project are covered. The induction training programme was carried out at the
respective DPMUs (Sikkim and Nagaland). The sectoral teams from the RPMU acted as
Resource Persons for the training programme.

A summary of the Induction Training Programme is given below:
Nagaland (11th to 15th December, 2012):
Venue: Circuit House, Jalukie Town

The first day’s programme started off with a brief background on NERLP, its objectives,
organizational structure, duration of the project, its areas of operation and project’s
implementing arrangements by Project Manager (Livelihood & Rural Marketing), RPMU.
Project Manager (Adm &
Procurement), RPMU took session
on Administrative matters, Human
Resource related matters, file
Management, grievance handling
mechanism and procurement with
special emphasis on World Bank
guidelines.
The session was followed by
powerpoint presentation on
Financial Management by Project
Manager (Finance & Accounts),
RPMU. The session outlined the
fund flow mechanism in NERLP,
Induction training programme in Nagaland
financial disciplines that are to be
maintained at all levels/tiers and books and records to be maintained at the district and as well
at the community level.
Second day’s session started with Project Manager (SG&CM), RPMU took a session on
social mobilization and inclusion. Her session included concepts and processes applied in
community mobilization and ways and techniques involved in community mobilization.
Concept on Self Help Groups, its different stages of formation, five golden principles,
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features, rules and regulations of SHGs, SHG Federations were some of the topics that were
dwelt upon.
The microfinance session touched upon concepts of Microfinance - its approaches and
various models, development of microfinance services in India, SHG-Bank linkage models,
concept of financial inclusion, status of Financial Inclusion in India vis-a-vis the North East,
the project strategy for financial inclusion and SHG-Bank linkages was discussed. The
formats of different types of books of records required to be maintained at SHG level were
also discussed with practical demonstrations.
On the third day, Project Manager (SG&CM) took a session on Social Mobilization
tools, PRA tools and processes. Her session was followed by Assistant Project Manager
(Communication), RPMU’s session on concept of communication, objectives, methodology,
channels, process of communication in the project. He also informed about the various tools
of communication, various activities in the area of communication and the communication
work plan of the project.
His session followed by Project
Manager (Natural Resource
Management and Environment), RPMU
on Natural Resource Management. He
elaborated on the Environmental
Management Framework and the
process of its implementation. His
session included concept on Natural
Resource Management and concept of
Watershed Management, NRM and
Safeguard mechanism in NERLP,
process orientation on safeguard
mechanism and roles and
responsibilities of DPMU on safeguard
mechanism. A session on Microfinance is in progress

On the fourth day, Project Manager (L&RM) and APM (L&RM) conducted the
sessions on various aspects of rural marketing. These are on Concept, Approach, Principles
and Dynamism of rural livelihoods, analysis of local/village economy. The sessions also
dwelled on Agri-business and Rural Marketing, cluster approach, power of collectives, group
marketing, Public Private Partnership,
entrepreneurship development. PM (L&RM) also
discussed about Producer Organizations (POs), its
genesis, role of POs in developing rural livelihoods,
process and strategies of POs in NERLP.

The PM discussed about livelihoods and
Community Development Plans of Community
Development Groups (CDGs), livelihoods plan of
SHGs, concept and application of Innovation
Support, partnership development (i.e., technical
Participants involved in a group exercise
support linkages and marketing support linkages). He
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briefed about the concept of Skill Development, approach and strategies of skill development
and placement in NERLP.

Assistant Project Manager (Microfinance), RPMU took the session on monitoring and
evaluation, its concept, approach and strategies of progress monitoring, process monitoring
and impact evaluation in the context of NERLP.

The last day of the Induction Training Programme was spent on discussing the Village
Immersion Plan - the concept, strategy of the plan. The District roll out plan and strategy to
implement the activities was discussed.

T h e n e w ly recruited staff of Teunsang and Peren Districts along with RPMU staff
seen at the end of the Induction Training Programme

Sikkim (18th to 22nd December, 2012):
Venue: DPMU office, Jorethang

State Coordinator, Sikkim gave a short
welcome address to all the participants for the
induction training. This was followed by a self
introduction of all the participants. PM (L&RM),
RPMU gave a powerpoint presentation on
project objectives, background, project guiding
principles, project areas, project approaches and
CBOs with whom project will be implemented in
all the participating states of North East India.
The participants interacted on a few issues of
beneficiary selection process during the course of
project implementation. Participants at the Induction Training Programme in Jorethang
Thereafter, PM (SG&CM), RPMU gave a powerpoint presentation on social mobilization and
social inclusion issues, where she mentioned that the CBOs will be formed in the project,
their dynamics and performance criteria. During the discussion, it was informed that a lot of
SHGs are functioning in Sikkim which
were formed by various Government departments. These SHGs may be adopted by
the project after proper grading by the project.
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