Bath Township Board of Trustees 7:00 pm Monday, January 12,2009 PLEDGE OF ALLEGIANCE 8 ...

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Bath Township Board of Trustees
7:00 p.m. Monday, January 12,2009
PLEDGE OF ALLEGIANCE
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WELCOME
The p.u mose of this meeting- is to conduct the business of the Bath Township. At the end of the meeting
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there is time for citizen comment.
APPROVAL OF AGENDA
FISCAL OFFICER - Sharon A. Troike
1. Approval of the December 22,2008 Regular Meeting Minutes (Goodrich and Jenkins)
2. ~bprovaol f the December 29, 2008 Settlement Meeting Minutes (Goodrich, Jenkins, and Nelson)
3. Request approval of Requisitions and Regular Purchase Orders 2009040001 through 2009040132 and
payments totaling $128,626.1 1. Roll Call.
4. The financial statements through December 2008 have been reviewed and are available.
5. Correspondence, Board, Commission, and Committee logs are available for public view.
DEPARTMENT HEADS AND ADMINISTRATORS
Police Chief Michael McNeely
Report - Recommendations
Fire Chief James Paulett
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Report Recommendations:
1. Motion to make a conditional offer of employment to Mr. Daniel Zarkovacki for a part-time volunteer
position subject to all rules and regulations of Bath Township including a one-year probationary period.
Sewice Director John Peltier
Report - Recommendations
Zoning Inspector/Administrator William Funk
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Report Recommendations
Park Administrator Michael Rorar
Report - Recommendations
towns hi^ Administrator William Snow
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Report Recommendations:
I. Motion to renew insurance coverage with VFIS of Ohio from January 22,2009 to January 22,201 0 for
$1 1,657.00.
BUSINESS FROM THE BOARD
Trustees Elaina Goodrich, Donald Jenkins, and James Nelson
1. Resolution 2009-02 Resolution in Support of the 2009 Year of the River. Roll call
FUTURE TRUSTEE MEETINGS AND EVENTS
Jan. 14,2009 Heritage Corridors of Bath-TCR 5:00 p.m.
Jan. 14,2009 Historic Preservation Committee-Bath Museum 6:00 p.m.
Jan. 15,2009 Western Reserve to Nature Preserve:
Land Use Study and Ethnography Bath Museum 7:00 p.m.
Jan. 19,2009 Martin Luther King Day-Offices Closed-Regular trash pickup schedule.
Jan. 20,2009 Bath Water & Sewer District Board-TMR 6:00 p.m.
Jan. 20,2009 Board of Zoning Appeals-TMR 7:00 p.m.
Jan. 26,2009 Agenda Session-TCR 9:30 a.m.
Jan. 26,2009 Board of Trustees-TMR 4:00 p.m.
8 Jan. 26,2009 Friends of Yellow Creek-TMR 7:00 p.m.
Feb. 2,2009 Work Session-TCR 9:30 a.m.
Feb. 2,2009 Appearance Review Commission-TCR 5:00 p.m.
Feb. 5,2009 Zoning Commission-TMR 7:00 p.m.
Feb. 9,2009 Agenda Session - TCR 9:30 a.m.
Feb. 9,2009 Board of Trustees-TMR 7:00 p.m.
Feb. 1 1,2009 Heritage Corridors of Bath-TCR 5:00 p.m.
Feb. 11,2009 Historic Preservation Committee-Bath Museum 6:00 p.m.
Feb. 12,2009 Integrating the Field Center and the Community-Bath Museum 7:00 p.m
Feb. 16,2009 President's Day - Offices Closed-Regular trash pickup schedule.
Feb. 17,2009 Bath Water & Sewer District Board-TMR 6:00 p.m.
Feb. 17,2009 Board of Zoning Appeals-TMR 7:00 p.m.
Feb. 23,2009 Agenda Session-TCR 9:30 a.m.
Feb. 23,2009 Board of Trustees-TMR 4:00 p.m.
Feb. 23.2009 Friends of Yellow Creek-TMR 7:00 p.m.
TCR-Trustees Conference Room (Administrative Offices)
TMR-Trustees Meeting Room, lower level, Bath Center
HBTH-Historic Bath Town Hall
Future Events at Bath Museum
Mar. 12, 2009 Round Table Discussion - Value of Local History-TMR 7:00 p.m.
CITIZENS' COMMENTS
Citizens must be recognized by the Chair prior to speaking
Citizens will identify tlremselves by name and address
Citizens' comments will be limited to 5 minutes each
A citizen will be called out of order only 2 times and then will be asked to leave
Citizens' comments must be addressed to tlte Board
ITEMS OF INTEREST
ADJOURNMENT (Time)
6492
RECORD OF PROCEEDINGS
M~nuteso f REGULAR-MEETING Meet~ng
DAYTON LEGALBUNK. INC. FORMNO 10148
January 12 09
Held 20
The Bath Township Board of Trustees met in the Trustees Meeting Room on January
12,2009, at 7:00 p.m. for the purpose of conducting the business of the Township. The
President of the Board, Mr. James Nelson, convened the meeting. Trustees present
were Mrs. Elaina Goodrich, Mr. Donald Jenkins, and Mr. James Nelson.
PLEDGE OF ALLEGIANCE
WELCOME
APPROVAL OF THE AGENDA
Mr. Jenkins moved, and Mrs. Goodrich seconded a motion to approve the agenda;
the motion passed.
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FISCAL OFFICER. Sharon Tmike
The Fiscal Officer requested, and Mrs. Goodrich moved to approve the minutes of
the December 22,2008 Regular Meeting. Mr. Jenkins seconded the motion; the
motion passed.
The Fiscal Officer requested, and Mr. Jenkins moved to approve the minutes of the
December 29,2008 Settlement Meeting. Mrs. Goodrich seconded the motion; the
motion passed.
The Fiscal Officer requested, and Mrs. Goodrich moved, to approve requisitions and
regular purchase orders 2009-04-0001 through 2009-04-0132, and payments
totaling $128,626.1 1. Mr. Jenkins seconded the motion and the Fiscal Officer called
the roll; all aye, the motion passed.
The Fiscal Officer reported financial statements through December 2008 had been
reviewed and were available.
The Fiscal Officer announced Correspondence, Commission, and Committee logs were
available for public view.
DEPARTMENT HEADS AND ADMINISTRATORS
Police Chief Michael McNeely
Chief McNeely presented the following figures for crime in 2008:
Crime
Homicide- 0 Burglary- 36 Traffic Crashes- 580
Robbery- 6 Theft- 174 Traffic Citations-1,081
Rape- 0 Stolen Auto- 4 Criminal Arrests- 552
Aggravated Assault- 4 Arson- 0 Calls for Service-6,511
Chief McNeely reported residents saw an increase in reported criminal offenses for the
first time since 2004. The most significant percentage increase was in the number of
robberies and is likely due to the current economic instability. These offenses were
committed at retail establishments and banks.
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During 2008 the police department also received 22 calls for Domestic Violence, 21
calls for Domestic Disputes, and made 14 arrests for Domestic Violence.
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Noteworthy Incidents
6493
RECORD OF PROCEEDINGS
Minute? of REGULAR MEETING _ _- _Meeting
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January 12 09
Held 20
Detective Debra Yarcheck worked with the Akron office of the FBI to link the First
Merit Bank robbery suspect to a series of bank robberies in Ohio and Pennsylvania.
In addition, Detective Yarcheck's investigation of the Colonial Pharmacy burglary
resulted in the identification of the four perpetrators.
Detective Daniel Lance solved the 2003 robbery of the Kentucky Fried Chicken after
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DNA evidence recovered at the scene was linked to an Akron man. Also, Detective
Lance's follow-up of the Springcrest Drive Domestic Violence/Shooting resulted in the
criminal indictment of the offender.
Officers Michael Roberts and Robert Griffith apprehended two New York City
residents after a robbery and assault of an employee at the Acme store.
Officer Lee Oubre arrested a Barberton man almost immediately after a robbery at a
Bath Township dress shop. The amed man was caught after a foot chase through the
Montrose area.
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Sgt. Michael Clar saved a man from jumping off an 1-77 overpass.
Officer Michael Gabel arrested a Florida man for a robbery at the Lowe's store in May. ,
Officer Steve Wolf also made a robbery arrest at Lowe's in a separate incident in
September.
Officers Scott Barb and Michael Gabel, Detective Daniel Lance, and Sergeant Scott
Borton arrested three burglary suspects in the Idlebrook neighborhood following a three
hour search.
Fire Chief James Paulett I
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Total emergency calls for 2008 were 1,423. Fire calls totaled 428 and EMS calls 995. I;
The fire department hired one full-time employee this year, Fire-medic Steven Karnp, a
very welcome addition, bringing the full-time staff to ten.
During 2008, fire station one had a major facelift, including exterior brickwork,
refinished bay floors, interior painting, new carpet and more efficient work stations.
Additionally, two vehicles, a staffcar and the fire chief vehicle, were replaced.
Proceeds from the auction of the old staff vehicles will go toward updated bunk room
furniture.
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Major incidents for 2008 included response to a multi-day fire in Brimfield, response to
Cleveland for a major waterline break, a major con~mercialf ire in Sharon Center, and a
residential house fire in Granger. The township's automatic response agreements with
Fairlawn and Richfield continues to benefit all communities involved. As part of the
Ohio response team, the fire department was notified of possible deployment for
Hurricane Gustav and Ike, but was never activated.
The Fire Department is very active in community events. The annual horse show
fundraiser netted approximately $23,000, and the department received an additional
$1 1,000 in donations. Major expenditures included $8,000.00 for fire boots, $5,000.00
for portable monitor nozzles, $1,900.00 in rescue flashlights, a $550.00 rescue ice suit,
$450.00 for safety goggles and $375.00 Forlite Stix to welcome Santa on the Wye Road
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bridge.
6494
RECORD OF PROCEEDINGS
Minutes of REGULAL-MEETING Meeting
DAnON LE&!JBLANK. INC, FORMNO lDIIB
This year's Horse Show committee included Chairman Mike Marias, Co-Chair Walt
Hower, Show Secretary Tim Baker, Grounds Chair Steve Kamp, Coordinator Cheryl
Jackson, working with both BVS and the firefighters.
On Bath Community Day the fire department participated in the parade and again set up
water ball competition. Later that same day they also participated in Copley's parade for
their Heritage Days. Throughout the summer, fire department personnel participate in
various community day parades representing Bath Township.
The Halloween open house was again a success. Hot dogs, doughnuts, cookies and
drinks were served to adults and children. Chip Seifert headed up this event with help
from a majority of the firefighters.
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On the Saturday before Christmas, Santa visited 62 homes delivering gifts to very
excited children. Chip Seifert again headed up this event. Over 20 firefighters and
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family members spent the better part of 5 hours on this project
The fire department's 2008 annual awards banquet was held on January 10 at Todaros'
Party Center.
Dr. Jenny Hren Gaffney was presented a badge and plaque as the newest honorary
member. Jenny, the "Visiting Vet" has been associated with the fire department and
horse show for many years. As a youngster she participated in the show. For over 10
years she has been donating her time and professional services serving as veterinarian
of our annual horse show.
Larry Coffee was awarded a watch for 45 years of service in the Bath Fire Department.
Larry serves as the representative to the Summit County Firemen's Association and is
very active as a committee member of our community days.
Dave Hartman was recognized for 15 years service. Dave, along with being a
Firefighter EMT is active on the Special Operations Response Team in the disciplines
of Hazardous Materials and Dive Team Operations.
Other firefighters recognized included John Harper, Gary Rankin, and J.P. Paxton each
with 10 years service, and Matt Null, with 5 years service.
Firefighter- EMT Knute Galbraith resigned after 26years of service to Bath Twp. Chief
Paulett thanked Knute for his years of service and his family for sharing him these past
years.
Chief Paulett was also recognized for 35 years service. He thanked the firefighters for
their diligence and commitment to the fire department, and the administration for all
their support and guidance over the years in helping to make Bath Fire Department a
very successful organization.
Recommendations:
Chief Paulett recommended and Mrs. Goodrich moved to make a conditional offer of
employment to Daniel Zarckovacki for a part-time volunteer position subject to all
rules and regulations of Bath Township, including a one-year probationary period.
Mr. Jenkins seconded the motion; the motion passed.
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Service Director John Peltier
6495
RECORD O F PROCEEDINGS
M~nuteso f REGULAR MEETING -Mectmg
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~ .-id LEGMBUNhMC FORMNO. 10148 ~ ~~ ~~-
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January 12 09
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Held 20
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Mr. Peltier summarized the budget and activities of the Service Department for 2008.
Operating on a $2,296,469 budget derived from voter approved levies, license plate
registration, county gasoline tax, and a county permissive tax, the following work has
been completed with approximately $250,000 cany-over to 2009.
Outside contractors:
Paving of 15 roadways and sealing of 7 roadways by Lytle Construction for $320,208;
rebuilding the pavement portion ofolentangy Drive from Revere Rd. to Beaverbrook
including drainage correction, sidewalks, and drive apron repairs by Perrin Asphalt Inc.
for $238,452; milling and resurfacing of Wye Road from N. Cleveland Massillon to
Sanctuary Subdivision by Kenmore Construction for $87,533; replacing 54 storm sewer
inlets in the Crystal Shores Subdivision by Tallmadge Asphalt Co. for $30,840; crack
sealing of 17 roadways by P.S. Construction Fabrics for $22,700; and repairing of the
Robinwood Hills storm sewer outlet by Bertolini Trucking for $16,295 to be completed I
in 2009. I
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Township Service Department:
Repairing drainage systems on Ranchwood, Oak Hill, East Martadale, Oxbow,
Farmstead, Woodsmill, Summerhill, Anthony, San Raphael, Rock Ridge, McVey,
Barrett, Briarhill, Canterbury, Kemery, and Diandrea for $264,189; clean-up after an
October storm for $20,025; and roadside mowing for $3,090.
Fuel, building operation and maintenance, administrative costs, uniforms, utilities,
snow and ice removal costs, supplies, and equipment upgrades comprise the remainder
of the budget expenditures.
The security camera system was expanded to include the service department building
and several sites were added at the administration building.
GPD Associates assisted formulating heating and cooling specifications for the
current systems of the Bath Center Building and Service Building plus additional
contract items to cover the Historic Town Hall and Stony Hill Fire Station. The bid was
awarded to Gardiner Trane in the amount of $19,000 for one year.
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Zoning Inspector/Administrator William Funk
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Mr. Funk gave the following report for 2008.
Permits
153 Issued during 2008
o 41 Residential Additions
o 33 Accessory Structures
o 18 Business Use Certificates
o 17 New Residential
o 17 Sign Permits
o 14 Fences
o 5 Swimming Pools
o 4 Minor Subdivisions
o 2 Commercial Additions
o 1 New Commercial
o 1 Outdoor Storage Displays
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153 in 2008 vs. 180 in 2007
6496
RECORD OF PROCEEDINGS
Minutes of REGULAR-MEETING M-eetin_g
OAnON LEGALBUNK. INC, FORMNO 70348
January 12 09
Held 20
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o New Residential up slightly from 14 issued in 2007
Board of Zoning Appeals
26 cases heard in 2008
o Old Trail School, 2315 Ira Rd. was approved for additions that
included a new sports complex, an addition to classrooms and the
Living Machine which is designed to treat the waste water.
o University of Akron Field Station, 4240 Ira Rd., was approved
for an addition to the building which improves access to the
lower level of the structure.
o Akron General Medical Center, 4125 Medina Rd., was approved
for an 18,000 sq. ft. addition to the existing building which
includes an Emergency Department.
o Infocision, 370 Springside Dr., was approved for a new
headquarters building located on Springside Dr.
Appearance Review Commission
33 reviews in 2008
o Five Guys Burgers & Fries, 3863 Medina Rd., site plan and
signage was approved.
o Today's Bride Magazine, 1930 N. Cleveland Massillon Rd.,
building modifications was approved.
o Holiday Inn, 4073 Medina Rd., new signage was approved.
Zoning Commission
The ZC initiated 6 new amendments in 2008 which include two
modifications, first is to Open Space language to include lot size
requirements and second is modifications to Site Plan requirements. The
four new languages include regulations on Above Ground Liquid
Hydrocarbon Storage Tanks, Portable Storage Units, Outdoor Wood
Burning Furnaces, and Retaining Walls. The amendments were sent to
Summit County Planning and the Zoning Commission has tabled their
hearings to February.
Zoning Violations
34 Zoning Violation Cases were started in 2008, and numerous signs in
violation of the Zoning Resolution were removed.
Miscellaneous
Following the January 81h Zoning Commission Public Hearing the
Commission received an application for rezoning near the corner of Rt
18 and N. Hametown rd. The current zoning is R-2 single family
residential and the applicant is seeking B-4 restricted business. The
Zoning Commission public hearing has been set for February 5Ih at 7
p.m. following the tabled public hearing regarding the current
amendments.
Parks Administrator Michael Rorar
Report:
Total revenues for 2008 was just over $413,000 and expenses were slightly more than
$410,000. Funding for park operations is received from the levy (92 percent), an
agreement with The University of Akron, gifts and donations, and grant money and
6497
RECORD OF PROCEEDINGS
M~nuteso f - REGULAR MEETING - Meet~ng -
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January 12 09
Held 20
The Bath park system served an estimated 150,000 visitors in 2008 with 2,002
scheduled activities and numerous unscheduled activities.
The 40'~a nniversary of the Bath Community Activity Center and the beginning of Bath
Parks was celebrated during 2008. The concept of a Bath Township Parks system
began in 1960 and was initiated by the members of Bath Volunteers for Service (BVS).
For this reason, BVS was honored at the Bath Community Day celebration.
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The Park Board celebrated the 40Ih anniversary by designing an informational sketch II I
book that covered the history of the parks as well as hosting a ConcerVMovie Night in
the BCAC.
On August 2, the annual Bath Community Day celebration was held. Mr. Rorar
thanked Nadine Clar and the Bath Community Day Committee for their excellent work.
At the Bath Baseball Park, a record was set in 2008 with 1,442 scheduled events for the
season making it the highest number of scheduled events for any one use within all of
the Bath parks. 11
Installation of the under-drain system of Field No. 3 at the BCAC was completed,
which will help to keep this field dry. The permanent restroom at the Bath Nature
Preserve Ira Road Trailhead was completed. The Revere Woods Loop Trail was
completed last summer at Bath Hill Park and a ribbon cutting and hike were held on
November 8.
Township Administrator William Snow
Report:
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New Faces in 2008
Newly elected Fiscal Officer Sharon Troike began her 4-year term of office
April 1''. The transition was very smooth.
Jan Schutte-Reed was hired as a part-time receptionistlcustomer service
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specialist.
Technology's constant updates required the hiring of temporary IT Technician
Adam Snyder.
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Labor Talks
The International Brotherhood of Teamsters negotiated a bargaining agreement with the
road employees and a contract was completed in November. In December, talks with
the IAFF Bath Firefighters Local 4 130 began and were completed by year end.
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Worker's Compensation
As worker's compensation premiums continued to increase, the township realized a
rebate of $43,634 on the annual premium by participating in the Drug Free Workplace
Program and the Premium Discount Program's 10-Step Business Plar.. The Township
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also participated in the Summit County Safety Council and received a discount of
$4,363. i
Nuisance Properties
I The authority given to townships in Ohio that requires lanclowners to clean up their
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properties was enacted several times by Bath in 2008, which included the removal of an
abandoned oil well tank that threatened the environment.
Community /i
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6498
RECORD OF PROCEEDINGS
Mlnutes of REGULAR-MEETING Meetlnq
DiinON LEOILBMNX. INC.. FORM NO. 10188
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January 12 09
Held 20
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Environment
Healthy Communities Healthy Youth, Bath Homeowners Association and Bath
Township organized another successful Project Pride Day.
Continuing in the same vein, a community shredding day and a household hazardous
waste collection were held.
An informational meeting on oillgas well drilling within the township was held to
educate residents on their rights when approached by oillgas well operators. In addition,
many oil well drilling notifications were sent, public educatiodinformation sessions
held, and phone calls were received.
In keeping with the countywide storm water program, Bath Trustees adopted Summit
County's erosion control policy and best management practices for post construction
and retained the Summit County Health District to identify illicit discharges in the
township.
Bath, Fairlawn, Akron and Summit County applied for an Issue I1 Grant to obtain
additional money to address drainage problems on San Moritz.
Open Houses
The trustees conducted a community tour of the township's buildings including the Ira
Road service facility and Stony Hill Fire Station. In preparation of the open house,
administrative personnel developed a Work Place Pride program where each took on
responsibility for areas of the administration building.
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The annual Open House and the Fire Department's Halloween Party were well
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attended.
Memorial Day
The traditional Memorial Day observance was also well attended with a nod to the
yeomen's efforts from our veterans who volunteer and plan this worthy event every
year.
Wye Road Bridge Lighting
The Bath Business Association in conjunction with Bath Township has begun a holiday
tradition. The anticipation of seeing the lights and Santa arrive on a sleigh is every
child's dream.
Schools
The board of Trustees took their regular scheduled meeting to Revere High School in
May for student participation. Then in November the Bath employees challenged
Revere School Administration in a United Way Chili Challenge. Excellent participation
more than doubled the amount of money collected in past years that went to United
Way.
An outdoor weather warning system for Revere Schools was jointly purchased by Bath
Township, Revere Local Schools, Richfield Township, and Richfield Village which was
installed in the vicinity of the high school.
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Snow Plowing Initiative for Senior Citizens
An effort to provide snow plowing for senior citizens did not materialize because the
Township could not find a plowing contractor.
RECORD OF PROCEEDINGS
Minutes of REGULAR MEETING - Meeling . .-
January 12 09
Held 20
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Systems~Technology
Bath Township plugged into the countywide 800 MHz radio system this fall. Radio
communications within Summit County is now interoperable. An attorney was hired to
negotiate for Bath, Copley, and Fairlawn on the rebanding of the old 800 MHz system.
The trustees retained a firm to scan the township's meeting minutes for record retention
and ease of search.
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The township purchased Adobe Design Suite Premium to aid in all township print and
web publishing and has assumed layout and design of the Bath Quarterly in-house. Jan
Schutte-Reed has successfully taken over the design and development of the Quarterly
and all administrative in-house brochures and presentations.
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Auction
The Township held its annual auction as required by law to sell unneeded equipment,
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furniture, and supplies from various departments. In 2009, we are looking toward
internet auctions that are now allowed and should draw a larger audience. The first one
took place last week.
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Recommendations: 'I
Mr. Snow recommended and Mrs. Goodrich moved to renew insurance coverage
with VPlS of Ohio from January 22,2009 to January 22,2010 for $11,657.00, a 4
percent rate reduction from 2008. Mr. Jenkins seconded the motion; the motion
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passed.
BUSINESS FROM THE BOARD
Trustees Elaina Goodrich, Donald Jenkins and James Nelson
Mr. Jenkins presented the following Resolution and moved its adoption:
RESOLUTION 2009-02
TO SUPPORT THE 2009 YEAR OF THE RIVER
WHEREAS, Bath Township lies in the Yellow Creek watershed, one of the
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cleanest and most scenic tributary watersheds that drain to the Cuyahoga River; and
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WHEREAS, the Cuyahoga River is at the center of the history, culture,
commerce, industry, recreatian and the environment of Northeast Ohio; and
WHEREAS, the Cuyahoga River watershed includes more than 800 square
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miles of land in 6 counties and nearly 100 cities, villages and townships; and
WHEREAS, the Cuyahoga River watershed is nature's version of regionalism,
providing a geological and hydrological connection between the cities of Cleveland and
Akron, the Cuyahoga Valley National Park and the rural, urban, agricultural, suburban
communities and industrial assets of our region; and
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WHEREAS, we recognize that the health of our own streams determines the
health of the Cuyahoga River and Lake Erie, into which they flow; and