Asset Information Management System (AIMS) - NYC.gov

179 Pages·2013·1.16 MB·English

Asset Information
Management System
(AIMS) Report

Agency Reconciliation

The City of New York
Office of Management and Budget
Mark Page, Director Fiscal Year 2013
Table of Contents

RECONCILIATION SUMMARY
Introduction ………………………………………………………………… 1
2014-2017 “State of Good Repair” Needs Capital Reconciliation ………… 3
2014 Maintenance Needs Expense Reconciliation ………………………… 11
APPENDICES
“State of Good Repair” Activities Reconciliation:
New York Public Library A1 ……………….…………………... Appendix A
Brooklyn Public Library B1 ……………….……………………. Appendix B
Queens Public Library C1 ……………….……………………… Appendix C
Department of Education D1-60 ……………….……………….. Appendix D
City University of New York E1-5 ……………….…………….. Appendix E
Police Department F1-10 ……………….………………………. Appendix F
Fire Department G1-2 ……………….………………………….. Appendix G
Administration for Children’s Services H1……………….…….. Appendix H
Department of Homeless Services I1-3 .………………...…….... Appendix I
Department of Correction J1-2 ……………….………………… Appendix J
Human Resources Administration K1 ……………….…………. Appendix K
Department for the Aging L1……………….…………………... Appendix L
Department of Cultural Affairs M1-7 ……………….………….. Appendix M
Division of Youth & Family Justice N1 ………….…..…….….... Appendix N
Taxi & Limousine Commission O1 .…………….…..…….…..... Appendix O
Department of Small Business Services P1-2 ……………….…. Appendix P
Department of Health & Mental Hygiene Q1-2 ………………... Appendix Q
Health and Hospitals Corporation R1-12 …………….…..…….. Appendix R
Department of Sanitation S1-4 ……………….………………… Appendix S
Department of Transportation T1-15 ……………….………….. Appendix T
Department of Parks and Recreation U1-18 ...…………….…… Appendix U
Department of Citywide Administrative Services V1-6 ...……... Appendix V
Assets to be Replaced/Abandoned W1-2 .………….………….. Appendix W
This page left intentionally blank.
Reconciliation Summary
Introduction
The City of New York has reported on Major Portions of the City’s Fixed Assets through the
AIMS Report for Fiscal Year 2013. The Executive Summary document, published each Fall,
reports financially unconstrained repair and maintenance schedules on a Citywide and on an
agency basis by classes of assets and special systems. In addition, a more detailed Asset Survey
Report portrays funding needs required to achieve and maintain a “State of Good Repair” on an
asset basis and is available for review at the Office of Management and Budget. The
methodology used to compile the condition assessment and maintenance schedules is contained in
the Executive Summary.
Based on the recommended funding projections in the Asset Survey Report, participating
agencies were asked to indicate their respective Capital and Expense funding for the “State of
Good Repair” and maintenance activities detailed in the schedules. It is important to note that the
agencies’ planned activities indicated in this Agency Reconciliation do not represent specific
amounts in the Budget. The results are presented here as comparisons between agencies’ planned
activities and the Executive Summary’s recommendations.
Citywide “State of Good Repair” and Major Maintenance Needs
from Executive Summary
FY 2014-2017 Capital FY 2014 Expense
(“State of Good Repair”) (Major Maintenance)
Buildings 2,696,240,000 251,593,000
Piers, Bulkheads & Marinas/Docks 198,703,000 10,620,000
Bridges & Tunnels 799,326,000 33,478,000
Parks Systems 270,649,000 6,709,000
Streets & Highways 2,297,190,000 -
Special Systems* 93,875,000 63,742,000
Total $ 6,355,983,000 $ 366,142,000
* includes street lighting, traffic signal systems, ferries, vessels and Rikers Island utilities.
1
Items Excluded from Study
While the study is comprehensive, a number of items and considerations were excluded from
the condition review & costing estimates. They were not considered directly related to the
structural integrity of the asset as defined by the Charter. These include but are not limited to:

 Most equipment (fixed and movable)
 Special operating systems within assets
 Aesthetic considerations
 Landscaping and outdoor elements
 Statuary or ornamental edifices
 Components not readily observable or accessible by professionals in the field
 Handicapped access requirements
 Information obtained through testing or probing
 Hazardous material identification and removal
 Programmatic needs not related to structural integrity
 Programmatic efficiency improvements
 Swing space/phasing costs, or premium time costs on an as-needed basis
 Components deficient in code or local law compliance that do not impact on the integrity
of the asset
 Assets known to be scheduled for near-term replacement
Asset Survey Report Context
The asset condition and maintenance schedule within the AIMS Report is not a budget
document, but rather a broad, unconstrained analysis of a subset of general needs. It will serve as
a planning tool and resource in addressing overall Citywide funding requirements. The report
does not attempt in any manner to balance the City’s asset and infrastructure requirements against
other important City needs, nor does it attempt to make any funding recommendations for
different agencies. There is a general prioritization presented within individual assets of the
relative importance of various repairs and maintenance items in terms of preserving the assets.
Due to the complexity of the analysis, the large scale of the survey effort, the time frame for
completion, the amount of estimation required, and the necessary methodology constraints, there
are inherent limitations to the level of accuracy possible at the detailed asset and component level.
In this context it should be noted that the actual cost for a project may vary substantially from
the amount estimated in this report when a detailed scope of work and cost estimate is completed.
Agencies will not be restricted to any asset specific number contained in the reports when
planning and developing their budget requests. It is further understood that there will be work
items (i.e. programmatic) excluded from this study which may require additional expenditures.
2
2014-2017 "State of Good Repair" Needs
Capital Reconciliation
As an annual reconciliation effort, agencies indicate their recently performed and planned
activities as compared to the activities required to bring their assets up to a “State of Good
Repair” which are listed in the Asset Survey Report and defined in the Executive Summary.
Responses were based on information available for the publication of the FY 2013 January
Plan. These responses, together with their footnotes, represent a characterization of the agencies’
activities to achieve a “State of Good Repair”.
Agency Planned Activities
Activities as estimated in the Asset Survey Report including those that are: a) Planned for
FY 2014-2017; b) Already performed since last survey; c) Being undertaken. Cost estimate of
activities is not necessarily the amount funded in the Budget.
“State of Good Repair” Need
Dollar amounts represented by cost estimates from the Asset Survey Report that are required
to bring the Agency’s assets included in the survey up to a “State of Good Repair”.
Percentage
Agency Planned Activities/”State of Good Repair” Need
NEW YORK PUBLIC LIBRARY (NYPL)
Number of Assets 15
Total Square Footage 1,468,000sf
Agency Planned Activities $1,559,000
State of Good Repair Need $13,409,000
Percentage 12%
BROOKLYN PUBLIC LIBRARY (BPL)
Number of Assets 7
Total Square Footage 518,000sf
Agency Planned Activities $636,000
State of Good Repair Need $5,408,000
Percentage 12%
QUEENS PUBLIC LIBRARY (QPL)
Number of Assets 5
Total Square Footage 361,000sf
Agency Planned Activities $1,849,000
State of Good Repair Need $2,045,000
Percentage 90%
3
DEPARTMENT OF EDUCATION (DOE)
Number of Assets 1,196
Total Square Footage 124,490,000sf
Linear Footage of Piers/Bulkheads 2,700ft
Agency Planned Activities $902,059,000
State of Good Repair Need $1,316,169,000
Percentage 69%
* The current SCA/DOE Five Year Capital Plan (Fiscal Years 2010 - 2014)
identifies rehabilitation work at the facility component level for all five years of
their Five Year Plan. The reconciliation percentage (%) above represents the
work defined for FY2010 – 2014. In addition to reconciling line-item state of
good repair needs, selected SCA capital programmatic elements address AIMS
state of good repair needs in general and are included in the overall
reconciliation. These programs include: boiler conversion, climate control,
auditorium upgrade, gymnasium upgrade, cafeteria/multipurpose room
upgrade, room conversions, accessibility, school improvement and
restructuring, science lab upgrades, library upgrades, code compliance,
administrative support, and emergency stabilization projects.
CITY UNIVERSITY OF NEW YORK (CUNY)
Number of Assets 85
Total Square Footage 6,002,000sf
Linear Footage of Piers/Bulkheads 4,600ft
Agency Planned Activities $21,695,000
State of Good Repair Need $66,371,000
Percentage 33%
NEW YORK POLICE DEPARTMENT (NYPD)
Number of Assets 154
Total Square Footage 5,182,000sf
Linear Footage of Piers, Bulkheads & Marinas/Docks 5,000ft
Agency Planned Activities $24,500,000
State of Good Repair Need $59,708,000
Percentage 41%
NEW YORK FIRE DEPARTMENT (FDNY)
Number of Assets 37
Total Square Footage 716,000sf
Linear Footage of Piers, Bulkheads & Marinas/Docks 1,400ft
Agency Planned Activities $3,337,000
State of Good Repair Need $18,585,000
Percentage 18%

4
ADMINISTRATION FOR CHILDREN’S SERVICES (ACS)
Number of Assets 9
Total Square Footage 251,000sf
Agency Planned Activities $0
State of Good Repair Need $1,053,000
Percentage 0%
DEPARTMENT OF HOMELESS SERVICES (DHS)
Number of Assets 55
Total Square Footage 4,222,000sf
Agency Planned Activities $7,738,000
State of Good Repair Need $50,280,000
Percentage 15%
DEPARTMENT OF CORRECTION (DOC)
Number of Assets 47
Total Square Footage 5,187,000sf
Linear Footage of Piers, Bulkheads & Marinas/Docks 21,300ft
Agency Planned Activities $43,751,000
State of Good Repair Need $287,302,000
Percentage 15%
Rikers Island Utilities
Agency Planned Activities $1,400,000
State of Good Repair Need $5,200,000
Percentage 27%
HUMAN RESOURCES ADMINISTRATION (HRA)
Number of Assets 16
Total Square Footage 787,000sf
Agency Planned Activities $1,436,000
State of Good Repair Need $9,145,000
Percentage 16%
DEPARTMENT FOR THE AGING (DFTA)
Number of Assets 13
Total Square Footage 209,000sf
Agency Planned Activities $292,000
State of Good Repair Need $1,528,000
Percentage 19%
5
DEPARTMENT OF CULTURAL AFFAIRS (DCA)
Number of Assets 289
Total Square Footage 11,180,000sf
Agency Planned Activities $25,212,000
State of Good Repair Need $85,267,000
Percentage 30%
DIVISION OF YOUTH & FAMILY JUSTICE (DYFJ)
Number of Assets 4
Total Square Footage 233,000sf
Agency Planned Activities $0
State of Good Repair Need $1,117,000
Percentage 0%
TAXI & LIMOUSINE COMMISSION (TLC)
Number of Assets 1
Total Square Footage 54,000sf
Agency Planned Activities $1,289,000
State of Good Repair Need $1,289,000
Percentage 100%
DEPARTMENT OF SMALL BUSINESS SERVICES (DSBS)
Number of Assets 255
Total Square Footage 12,459,000sf
Linear Footage of Piers, Bulkheads & Marinas/Docks 165,900ft
Agency Planned Activities $13,623,00
State of Good Repair Need $229,592,000
Percentage 6%
* Most DSBS buildings are leased facilities and tenants could be responsible
for capital improvement.
DEPARTMENT OF HEALTH & MENTAL HYGIENE (DOHMH)
Number of Assets 30
Total Square Footage 1,591,000sf
Agency Planned Activities $2,771,000
State of Good Repair Need $17,138,000
Percentage 16%
6
HEALTH & HOSPITALS CORPORATION (HHC)
Number of Assets 103
Total Square Footage 17,797,000sf
Agency Planned Activities $97,329,000
State of Good Repair Need $282,014,000
Percentage 35%
DEPARTMENT OF SANITATION (DSNY)
Number of Assets 95
Total Square Footage 4,776,000sf
Linear Footage of Piers/Bulkheads 37,600ft
Agency Planned Activities $20,296,000
State of Good Repair Need $109,867,000
Percentage 18%
DEPARTMENT OF TRANSPORTATION (DOT)
Bridge & Tunnels
Number of Assets 125
Total Deck Area 6,146,000sf
Agency Planned Activities $765,979,000
State of Good Repair Need $765,979,000
Percentage 100%
Streets & Highways
Miles 6,500
Agency Planned Activities $1,532,384,000
State of Good Repair Need $2,297,190,000
Percentage 67%
Street Lighting & Traffic Signal Systems
Agency Planned Activities $57,745,000
State of Good Repair Need $57,745,000
Percentage 100%
* The agency planned total represents estimates based on average cost per
lane mile for reconstruction and resurfacing projects.

7