April 3, 2014 - San Antonio Housing Authority

633 Pages·2014·9.63 MB·English

by  Lilia Swayne

AGENDA
Regular Board Meeting
April 3, 2014
Create dynamic communities where people thrive.

Board of Commissioners

Chairman Vice Chairman Commissioner Commissioner Commissioner Commissioner Commissioner
Ramiro Cavazos Charles R. Muñoz Karina C. Cantu Yolanda Hotman Stella Burciaga Molina Morris Stribling, MD Vacant

President & CEO

Lourdes Castro Ramirez

San Antonio Housing Authority
Regular Board Meeting
818 S. Flores, San Antonio, TX 78204
Thursday, April 3, 2014, 1:00 p.m.

The meeting is wheelchair accessible. The accessible entrance and accessible parking spaces are located at 818 S. Flores. Auxiliary aids
and services are available upon request (interpreters for the deaf must be requested forty-eight (48) hours prior to the meeting) by calling
[phone] V/TTY for assistance.

1. Meeting called to order.
The Board of Commissioners or its committee may hold a closed meeting pursuant to Texas Government Code § 551.071-076 for consultation
concerning attorney-client matters, real estate, litigation, personnel, and security matters. The Board or committee reserves the right to enter
into closed meeting at any time during the course of the meeting.

2. Pledge of Allegiance

3. Presentations

 Unveiling of the Education Investment Foundation’s 2014 Fiesta Medal and recognition of the artist.
(Adrian Lopez, Director of Community Development Initiatives).
 Showing of the EastPoint video. (Tim Alcott, Interim Development and Neighborhood Revitalization
Officer).

4. Minutes:
 Regular Board meeting held on March 6, 2014.
 Special Board meeting held on March 18, 2014. (Ops & Choice Neighborhood Committee)

INDIVIDUAL ITEMS FOR CONSIDERATION

5. Update and discussion regarding the March 18, 2014 Operations & Choice Neighborhood Committee
meeting. (Dr. Morris Stribling, M.D., Chair, Operations & Choice Neighborhood Committee).

6. Presentation regarding the EastPoint Infill and Rehab Housing Plan. (Tim Alcott, Interim Development and
Neighborhood Revitalization Officer; Beverly Watts-Davis, Choice Program Director).

7. Presentation regarding the Byrne Grant activities. (Adrian Lopez, Director of Community Development
Initiatives).
8. Update and discussion regarding the marketing of the Leigh Street single family homes in Victoria Commons.
(Tim Alcott, Interim Development and Neighborhood Revitalization Officer).

9. Procurement report. (Steven Morando, Director of Procurement).

10. Consideration and approval regarding Resolution 5401, accepting the San Antonio Regional Business
Disparity Causation Analysis study, completed in 2009 by MGT America, for the purposes of full
implementation of SAHA’s MWBE policy. (Adrian Lopez, Director of Community Development Initiatives;
Steven Morando, Director of Procurement; Reggie Smith, MGT America).

11. President’s Report:
 Update on EastPoint Neighborhood Empowerment campaign.
 Update on March 22, 2014 Eastside Community Celebration.
 Update regarding SAHA activities related to Pre-K 4 SA.
 Update on TX-NAHRO conference, April 6-9, 2014, in Corpus Christi.
 Update on the MTW Plan submission to HUD.
 Update on FY2015 budget process.
 Update on the 2014 Business Opportunity Academy.
 Event Calendar for April 2014-May 2014

12. *Closed Session:
Real Estate
Deliberate the management, purchase, exchange, lease or value of certain real properties and
obtain legal advice regarding related legal issues pursuant to Texas Government Code Sec.
551.072 (real property) and Texas Government Code Sec. 551.071 (consultation with attorney).
 Consultation with attorney regarding Marie McGuire Apartments.
 Consultation with attorney regarding Westside Redevelopment Initiative.
 Consultation with attorney regarding Choice Neighborhood program.

Personnel
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or
dismissal of a public officer or employee or to hear a complaint or charge against an officer or
employee and obtain legal advice regarding related legal issues pursuant to Texas Government
Code Sec. 551.074 (personnel) and Texas Government Code Sec. 551.071 (consultation with
attorney).
 Discussion of CEO performance evaluation

13. Citizens to be Heard at 2:00 p.m. (may be heard after this time) Citizens wishing to speak on issues not
related to items posted on the agenda should personally sign the Citizens to be Heard roster prior to 2:00
p.m. Citizens will be given three minutes to speak. Only one appearance per speaker will be permitted
at any regular Board Meeting. If present, a speaker may cede time to another speaker, but no speaker
may have the floor for more than nine (9) minutes. Groups of citizens from the same organization are
asked to share nine minutes to address the Board on certain items. Organizations must be represented
by an officer or a Board member, and follow the same speaking rules as individuals. The Board
thanks you for coming to the meeting.

14. Adjournment.

Note: Whenever the Texas Open Meetings Act (Section 551.001 et seq. of the Texas Government Code) provides for a closed meeting in matters concerning legal advice,
real estate, contracts, personnel matters, or security issues, the Board may find a closed meeting to be necessary. For convenience of the citizens interested in an item
preceded by an asterisk, notice is given that a closed meeting is contemplated. However, the Board reserves the right to go into a closed meeting on any other item,
whether it has an asterisk or not, when the Board determines there is a need, and a closed meeting is permitted under Chapter 551 of the Texas Government Code that
permits the closed meeting. Additionally, the Board may take open session action on any item listed in closed session.** Note: If a quorum of the Board of Commissioners
attends the Committee Meeting, this meeting becomes a Special Meeting of the Board, but no Board action will be taken other than recommendations to the full board,
unless the full Board is present.
MINUTES
SAN ANTONIO HOUSING AUTHORITY
BOARD OF COMMISSIONERS
REGULAR BOARD MEETING

March 6, 2014

SCHEDULED: 1:00 p.m. at Victoria Plaza Apartments, 411 Barrera, San Antonio, Texas 78210

COMMISSIONERS PRESENT: COMMISSIONERS ABSENT:
Ramiro Cavazos, Chair Stella Molina, Commissioner
Charles R. Munoz, Commissioner
Morris Stribling, Commissioner
Yolanda Hotman, Commissioner
Karina C. Cantu, Commissioner

COUNSEL: Doug Poneck, Escamilla, & Poneck, LLP TRANSLATOR: BCC Communications

STAFF:
Lourdes Castro Ramirez, President & CEO Jo Ana Alvarado, Dir. of Information Technology
Ed Hinojosa, Chief Financial Officer Steve Morando, Dir. of Procurement
Alejandra Villarreal, Chief Administrative Officer Lorenzo Steele, Asst. Dir. of Housing
David Nisivoccia, Chief Operating Officer Beverly Watts- Davis- Director of CHOICE
Melanie Villalobos, Policy, Planning & Public Affairs Aiyanna J. Longoria- Asst. Dir. of Comp/Jobs Plus
Officer Admin.
Tim Alcott, Interim Dev. Services & Neighborhood Thomas Roth- Real Property Asset Management
Revitalization Officer Manager
Adrian Lopez, Dir. of Community Development Initiatives Muriel Rhoder, Auditing Manager
David Clark- Housing Director

Item 1: Meeting called to order.

Chair Cavazos called the meeting to order at 1:17 p.m.

Item 2: Pledge of allegiance.

Recitation of pledge.

Item 3: Presentation regarding Jobs-Plus success stories.

Adrian Lopez and Larry Carter introduced three individuals who provided their success stories related to the
Jobs-Plus program.

Item 4: Approval of minutes
 Special Board meeting held on January 21, 2014. (Resident Services Committee)
 Regular Board meeting held on February 13, 2014.
 Special Board meeting held on February 20, 2014. (Finance Committee)

Motion: Commissioner Hotman moved to approve the minutes as stated.
Commissioner Stribling seconded the motion. Minutes approved.

-1-
Absent
Member Aye Nay At Time of Vote Abstained
Ramiro Cavazos, Chair X
Karina Cantu, Commissioner X
Yolanda Hotman, Commissioner X
Charles Munoz, Commissioner X
Morris Stribling, Commissioner X

Consent Agenda:

Item 5: Consideration and approval regarding Resolution 5397, in support of the First Amendment to the
Housing Authority of the City of San Antonio Employees’ Money Purchase Pension Plan and Trust
Restated Effective January 1, 2013 (the ”Plan”).

Approved on Consent Agenda

Item 6: Consideration and approval regarding Resolution 5396, authorizing an award of a contract for Matt
Garcia structural repairs to Geofill Material Technologies, LLC DBA Geofill Construction (HUB, WBE,
Section 3 Business), for an amount not to exceed $268,950.00.

Approved on Consent Agenda

Item 7: Consideration and approval regarding Resolution 5398, approving the award of a contract to QA
Construction Services, Inc. (HABE) for remedial roof repairs at South San Apartments for an
amount not to exceed $66,559.50.

Approved on Consent Agenda

Item 8: Consideration and approval regarding Resolution 5390, approving the award of a contract for
Elevator Maintenance and Repair Service to Schindler Elevator Corporation for an annual
cumulative amount not to exceed $250,000.00, for a period of one year, with the option to extend
for up to (4) four additional one-year periods.

Approved on Consent Agenda

Item 9: Consideration and approval regarding Resolution 5399, approving the award of a contract to HJD
Capital Electric, Inc. (HABE, MBE), for South San Apartments Drainage Improvements, for an
amount not to exceed $358,509.58.

Approved on Consent Agenda

Item 10: Consideration and approval regarding Resolution 5400, approving the award of a contract to Tejas
Premier Building Contractor, Inc. (DBE, HABE, MBE, SBE, WBE, Section 3 Business), for Marie
McGuire Elevator Tower Repairs, for an amount not to exceed $206,984.80.

Approved on Consent Agenda

Motion: Commissioner Cantu moved to approve Consent Agenda items 5, 6, 7, 8, 9, and 10; Commissioner Hotman
seconded the motion. Motion approved.

Absent
Member Aye Nay At Time of Vote Abstained
Ramiro Cavazos, Chair X
Karina Cantu, Commissioner X
Yolanda Hotman, Commissioner X
Charles Munoz, Commissioner X
Morris Stribling, Commissioner X
-2-
Item 11: Update and discussion regarding the February 20, 2014 Finance Committee meeting.

Commissioner Cantu reported on the Finance Committee meeting held on February 20, 2014. Attendees
included Chair Karina Cantu, Commissioner Charles Munoz, Commissioner Morris Stribling, and
Commissioner Stella Molina. Some topics discussed were Pension Plan Amendment, Repairs at Matt Garcia
and South San Apartments, five-year asset management plan, budget process and federal funding
environment, quarterly financial report, and internal audit.

Item 12: Update and discussion regarding the February 24, 2014 Resident Services Committee meeting held at
The Park at Sutton Oaks.

Commissioner Hotman reported on the Resident Services Committee meeting held on February 24, 2014 at
The Park at Sutton Oaks. Attendees included Chair Yolanda Hotman, Commissioner Charles Munoz,
Commissioner Morris Stribling, SAHA President & CEO Lourdes Castro Ramirez, City Council 2
representative Torrie Bethany, SAHA staff, and approximately 3 residents. The Park at Sutton Oaks is a 208-
unit, mixed-income family community. The topics discussed included: South San Apartments drainage, Marie
McGuire elevators, the sale of land at Springview, 2014 Voter Outreach, Upcoming EIF events, resident
surveys, management transitions, balconies at Villa Hermosa, and an update on the work order call center.

Item 13: Consideration and approval regarding Resolution 5401, accepting the San Antonio Regional Business
Disparity Causasian Analysis study, completed in 2009 by MGT America, for the purposes of full
implementation of SAHA’s MWBE policy.

Item was pulled for rescheduling.

Item 14: Update and discussion regarding the five-year Asset Management Plan for the preservation and
expansion of affordable housing.

Ed Hinojosa and Tom Roth reported that an internal task force has been established, along with a
standardized process to evaluate individual assets in the SAHA portfolio. A presentation was provided,
which summarized the Physical Needs Assessment (PNA) of SAHA’s Public Housing and Non-Profit
portfolios, and the resulting five-year Asset Management Plan. The Plan represents staff’s
recommendations to: invest $18.3 million in capital repairs to 471 Public Housing units located in 15
properties; construct 1,494 new housing units in 6 development projects for an estimated cost of $184.1
million; and evaluate 2,175 affordable housing units in the Non-Profit portfolio. The final five-year plan will
be included in SAHA’s FY 2015 Moving to Work (MTW) Plan.

Item 15: Update and discussion regarding SAHA’s 2014 Legislative Agenda.

Melanie Villalobos stated the 2014 Legislative Conference of the National Association of Housing and
Redevelopment Officials (NAHRO) will be held on March 9-12, 2014, in Washington D.C. SAHA staff and
attending Commissioners will deliver the message to elected officials of investments being made in the
EastPoint Choice Neighborhood, the redevelopment activities at The Gardens of San Juan, and the
importance of the Low Income Housing Tax Credit (LITHC) program.

Item 16: Update and discussion regarding Choice Neighborhoods.

Tim Alcott and Beverly Watt Davis reported that Wheatley Courts is now completely vacant, families have
been relocated, and the property has been fenced. Additionally, SAISD has secured the services of Steve
Bingler with Concordia, for the development of a Community School at Wheatley Middle School. SAHA will
partner with SAISD and United Way in this six-month initiative, and will provide 25 percent of total cost of
SAISD’s contract with Concordia. Staff is working to coordinate activities with Councilwoman Ivy Taylor’s
EastPoint Reinvestment Summit, scheduled for March 22, 2014. The Wheatley Low-Income Housing Tax
Credit application was submitted to the Texas Department of Housing and Community Affairs (TDHCA) on
February 28, 2014.

-3-
Item 17: Procurement report.

Steven Morando stated there are currently two invitations for bids and one request for proposal being
advertised for: automatic door and gate maintenance and repair, generator maintenance and repair
services, and biohazard cleanup services. There are three solicitations that have closed and are
being evaluated for xeric garden at OP Schnabel, document destruction services, and record storage
and associated services. Solicitations in development include customer satisfaction survey for
property management, SAHA cabinets, mowing and grounds maintenance, data broker services,
banking services, carpet cleaning, project based voucher services, insurance broker services, and
residential real estate brokers services.

Item18: Appointment of a chair for the Board’s Operations and Human Resources Committee.

Chair Cavazos nominated Commissioner Stribling as Chair of the Operations Committee.
Commissioner Stribling requested to revise the Operations Committee to become the Operations and
Choice Neighborhoods Committee.

Item 19: Election of Officers for the Board of Commissioners.

Motion: Commissioner Stribling nominated Commissioner Cavazos as Chair. Commissioner Munoz seconded the
motion. Motion approved.

Absent
Member Aye Nay At Time of Vote Abstained
Ramiro Cavazos, Chair X
Yolanda Hotman, Commissioner X
Charles Munoz, Commissioner X
Morris Stribling, Commissioner X

Motion: Commissioner Hotman nominated Commissioner Munoz as Vice-Chair. Commissioner Stribling seconded
the motion. Motion approved.

Absent
Member Aye Nay At Time of Vote Abstained
Ramiro Cavazos, Chair X
Yolanda Hotman, Commissioner X
Charles Munoz, Commissioner X
Morris Stribling, Commissioner X

Item 20: President’s Report:
 Update on February 26, 2014 meeting with Mayor Castro.
 Update on Transit-Oriented Development Initiatives.
 Update on the MTW Plan submission to HUD.
 Update on partnership with HEB on children’s library at Lincoln Heights Courts.
 Update on the Business Opportunity Academy.
 Update on SAHA’s early engagement initiative.
 Update on SAHA’s Unified Application Center.
 Event Calendar for April 2014-May 2014

Item 21: *Closed Session:

Real Estate
Deliberate the management, purchase, exchange, lease or value of certain real properties and obtain legal
advice regarding related legal issues pursuant to Texas Government Code Sec. 551.072 (real property)
and Texas Government Code Sec. 551.071 (consultation with attorney).
 Consultation with attorney regarding Marie McGuire Apartments.
 Consultation with attorney regarding Westside Redevelopment Initiative.
-4-
Personnel
Deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer or employee or to hear a complaint or charge against an officer or employee and obtain legal
advice regarding related legal issues pursuant to Texas Government Code Sec. 551.074 (personnel)
and Texas Government Code Sec. 551.071 (consultation with attorney).
 Discussion of CEO annual evaluation process and timeline

Chair Cavazos recessed to closed session at 4:00 p.m. The meeting reconvened at 6:07 p.m.
No action was taken in closed session.

Item 22: Citizens to be Heard at 2:00 pm.

Henry Rodriguez George Alejos Virgina Salazar Ed O’Campo
Athalie Malone Francisco Hernandez Sylvia Rodriguez

Item 23: Adjournment.

With no objections, Chair Munoz adjourned at 6:07 p.m.

ATTEST: _________________________ ____________________
RAMIRO CAVAZOS DATE
CHAIR

________________________________ ________________________
LOURDES CASTRO RAMIREZ DATE
SAHA PRESIDENT and CEO

-5-
Minutes
San Antonio Housing Authority
Operations and Choice Neighborhood
Committee or Special Board Meeting**
March 18, 2014

SCHEDULED: 4:00 p.m. at 818 S. Flores, San Antonio, Texas 78204
COMMITTEE MEMBERS PRESENT: COMMITTEE MEMBERS ABSENT:
Morris Stibling, Chair
Charles Munoz, Committee Member
Yolanda Hotman, Committee Member
Stella Molina, Commissioner

BOARD LEGAL COUNSEL:
Alejandra Villarreal

STAFF: STAFF:
Lourdes Castro Ramirez, President & CEO Deborah Aleman, Dir. of Assisted Housing
Ed Hinojosa, Chief Financial Officer Steven Morando, Director of Procurement
David Nisivoccia, Chief Operating Officer Diana Fielder, Director of Finance and Accounting
Melanie Villalobos, Policy, Planning and PA Officer Kristin Coghill- Asst. Director of Public Housing
Richard Milk, Dir. of Planning & Policy Muriel Rhoder, Auditing Manager
Adrian Lopez, Dir. Community Development Initiatives Lori Hall, Asst Dir. of Development & Special Projects
Beverly Watts Davis- Dir. of Choice Thomas Larralde, Business Opportunity Manager
David Clark, Deputy Director of Public Housing

Item 1: Meeting called to order.

Chair Stribling called the meeting to order at 4:08 p.m.

Item 2: Approval of the January 29, 2014 minutes.

Motion: Commissioner Munoz moved to approve the minutes as stated. Commissioner
Hotman seconded the motion. Minutes approved.

Members Aye Nay Absent At Time of Abstained
Vote
Morris Stribling, Chair X
Yolanda Hotman, Committee Member X
Charles Munoz, Committee Member X
Stella Molina, Commissioner X

Item 3: Update and discussion regarding Choice activites relating to People,
Housing and Neighborhood.

Beverly Watts Davis reported that Urban Strategies is currently conducting door-
to-door visits with former Wheatley Courts residents and assisting them with
meeting utility, health and financial needs. The six-week Neighborhood
Empowerment Campaign started on March 11, 2014 and will run through April
26, 2014. The campaign events include a movie in the park, homeownership
and home maintenance workshops, health sessions, job and work seminars,
and neighborhood improvement activities. Additionally, the application for
Wheatley Phase II Low Income Housing Tax Credits was submitted to the Texas
Department of Housing and Community Affairs (TDHCA) on February 28, 2014.

Item 4: Update regarding the Bryne Grant Activities.

Adrian Lopez reported that SAHA received a Bryne Criminal Justice Innovation
grant, to study and strategize the crime and security issues in the Choice
Neighborhood. The grant-related research was completed in 2013. Three
community meetings were held to share the results and to seek potential
strategies. Based on the feedback, the community has identified such
strategies as to: develop hot spots to focus crime-fighting efforts; initiate cleanup
campaigns to improve the physical environment; and increase job and workforce
development activities. SAHA staff has developed a community empowerment
campaign, EastPoint POP, to implement some of the strategies.

Item 5: Update and discussion regarding the Westside Reinvestment Intiative.

Lori Hall stated that WestEast Design Group has completed assessments of
the thirty-nine SAHA-owned houses in Blueridge. SAHA and Westside
Development Corporation continue to meet with residents to address
neighborhood concerns, such as security, lighting, landscaping of public
areas, etc. The National Association of Latino Community Asset Builders
(NALCAB) met with residents as part of their contract on February 12, 2014,
and discussed topics regarding the demolition process and eligibility
requirements for purchasing a new home.

Item 6: Presentation and discussion regarding the Homeownership Program.

Ms. Hall reported that SAHA will be building and reconstructing single-family
homes in Westside and Eastside neighborhoods in the next several years,
and the Agency may face several challenges finding qualified and eligible
buyers for its housing products. Staff is recommending strategies to prepare
potential homebuyers for successful homeownership, such as: collaborating
with local financial lending institutions, advising homebuyers to take the
Homebuyers Readiness Classes, and developing a down payment/closing
costs assistance program.

Item 7: Update and discussion regarding the FY2015 MTW Plan Update.

Richard Milk reported that SAHA annually submits an annual MTW plan to
the U.S. Department of Housing and Urban Development (HUD), which also
includes the Admissions and Continued Occupancy Plan for Public Housing
and the Administrative Plan for Section 8. SAHA is on track to complete the
2014-2015 Agency Plans for a May 9, 2014 submission to HUD. This year,
two new MTW activities will be included in the Plan, including participating in
an MDRC/HUD Rent Study and a designation of elderly-priority