Approved Motor Body Repair Inspection Station Procedures Manual

128 Pages·2013·4.31 MB·English

Approved Motor Body
Repair Inspection Station

Procedures Manual

Tasmanian Edition 2017
Produced by Registration & Licensing Services
Phone: [phone]
Email: [email protected]
This manual is available on line at:
www.transport.tas.gov.au/vehicles/vehicle_inspections
Department of State Growth
Registration and Licensing Services
Produced by
Registration & Licensing Services
Department of State Growth
GPO BOX 536
Hobart Tasmania 7001
Phone: [phone]
Email: [email protected]
This manual is available online at:
www.transport.tas.gov.au/vehicles/vehicle_inspections
2 Approved Motor Body Repair Inspection Station Procedures Manual Version 11, April 2017
Contents
CHAPTER 1
INTRODUCTION 9
Preface 9
APPROVED MOTOR BODY REPAIR INSPECTION STATION PROCEDURES MANUAL 10
Contact details 10
Email contact details 10
CHAPTER 2
FORMS 11
Form AMBRIS 1: Application for Proprietor and Premises 12
Form AMBRIS 2: Application for Motor Body Examiner 13
Form AMBRIS 3: Notification of Change of Conditions 14
Form AMBRIS 4: Vehicle Structural Report 15
Form AMBRIS 5: Supplementary Restraint System Report 18
Form AMBRIS 6: Supplementary Restraint System Water Immersed Write-offs
Assessment Report 19
Form AMBRIS 7: Vehicle Inspection Checklist Form for Vehicles 20
Form AMBRIS 8: Order form for Vehicle Inspection Checklist Books 22
Form AMBRIS 9: Blank Repair Diary 23
CHAPTER 3
VEHICLE INSPECTION ARRANGEMENTS 27
Can a motorist drive an unregistered vehicle to an Approved Motor Body Repairer
Inspection Station? 27
If the vehicle passes can it then be driven home or to a Service Tasmania shop? 27
If the vehicle fails at its inspection can it be driven home or to a specialist for repairs? 27
Can the registration transaction be carried out at a police station or by mail? 27
What is the fee for registering a motor vehicle for the first time? 27
All transactions must be carried out at Service Tasmania. 27
CHAPTER 4
APPROVED MOTOR BODY REPAIR INSPECTION STATION - OBLIGATIONS AND
RESPONSIBILITIES 29
What is an approved Motor Body Repair Inspection Station (AMBRIS)? 29
What kind of organisation can become an Approved Motor Body Repair Inspection Station? 29
THE PREMISE 29
What is a Premise? 29
What facilities must a Premise have? 30
Are there different levels of Premises? 30
How is each Premise identified? 30
Can a AMBRISIS be placed on hold? 31
Can an AMBRIS conduct vehicle inspections away from their Premises? 31
Conflict of interest 31
Complaints from the public 31
Bribes 31
THE PROPRIETOR 31
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What is a Proprietor? 31
Who can become a Proprietor? 31
What is required to become a Proprietor? 32
Under what circumstances may a Proprietor be refused? 32
Proprietor Training 32
What do I need to provide to AIS Compliance Unit? 32
What are the responsibilities of a Proprietor? 33
What happens if a Proprietor is absent for a period of time? 33
What sanctions may be applied against a Proprietor? 33
MOTOR BODY EXAMINER 34
What is a Motor Body Examiner? 34
What does being a Motor Body Examiner involve? 34
Who can become a Motor Body Examiner? 34
What is required to become a Motor Body Examiner? 34
How will a Motor Body Examiner be identified? 34
What happens if I’m employed by another Approved Motor Body Repair Station
to be a Motor Body Examiner, must they notify AIS Compliance Unit? 35
National Police Certificate 35
What is a fit and proper person? 35
Submitting a National Police Certificate 35
Where do I get my National Police Certificate application form? 35
Knowledgge Quiz 36
How do I attempt the Knowledge Quiz? 36
What happens if I do not submit my new National Police Certificate and sit the quiz? 36
Will I be notified of the date that I am required to submit a new National Police Certificate? 36
Refresher training 36
Are there any sanctions against a Motor Body Examiner? 36
Can a Motor Body Examiner be placed on hold? 36
SIGNS AND STAMPS 37
Does an Approved Motor Body Repair Inspection Station have to display a Certificate/sign? 37
Does an Approved Motor Body Repair Inspection Station have to have a rubber stamp? 37
Code of conduct. 37
Code of practice 37
Attachment Sample Motor Body Examiner Certificate 38
Attachment Sample AMBRIS Certificate 39
The Approved Inspection Station Sign 40
Department of State Growth Approved Motor Body Repair Inspection Station
CODE OF CONDUCT 41
CHAPTER 5
FEES AND CHARGES 43
REGISTRATION FEES 43
What if the annual fee is not paid? 43
Will there be a refund if an Approved Motor Body Repair Inspection Station
withdraws from the scheme? 43
Will an Approved Motor Body Repair Inspection Station that is under suspension have to reapply? 43
INSPECTION CHARGES 43
Who sets inspection charges? 43
Fees and charges 43
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Should the motorist be made to pay up front? 43
Is there a charge for any stationery? 44
Is there a charge for their electronic vehicle structural inspection? 44
SCHEDULE OF FEES AND CHARGES 44

CHAPTER 6
AUDITS – APPROVED MOTOR BODY REPAIR INSPECTION STATION 45
What is an audit? 45
Purpose of audits 45
Who conducts these audits? 45
Frequency of audits 45
Types of audits 45
Initial equipment audit 45
Scheduled site audits 45
Inspection of vehicles inspected by an Approved Motor Body Repair Inspection Station 46
Triggered audits 46
Desk top audit 46
Documentation 46
Notification of audits 46
Sample AMBRIS Initial Audit Checklist 47
Sample AMBRIS Audit Checklist 48
Sample AMBRIS Site Visit 49
Sample Scheduled Audit Letter 50
Sample Group 1 Second Audit Letter 51
What is required by the Approved Motor Body Repair Inspection Station to
assist in the audit? 52
What is the procedure for conducting the audit? 52
What happens if the Approved Motor Body Repair Inspection Station fails the audit? 52
What happens if non-compliance issues have not been rectified in the nominated time? 52
CHAPTER 7
BREACHES AND SANCTIONS (BREAKING THE RULES) –
APPROVED MOTOR BODY REPAIR INSPECTION STATIONS 53
What are “the Rules” 53
Why are the rules so important? 53
SOME “TERMS” EXPLAINED 53
SANCTIONS 54
What will happen if an Approved Motor Body Repair Inspection Station or
Motor Body Examiner breaks the rules? 54
What is meant by “seriousness” of the breach? 54
Levels of sanctions 54
SANCTION LEVELS. 55
Level 1 sanction 55
Level 2 sanction – conditional suspension 55
Level 3 sanction – suspension 55
Level 4 sanction – Cancellation 55
What does “suspension” involve? 55
Suspension of Approved Motor Body Repair Inspection Station approval 55
Suspension of Motor Body Examiner authority to conduct inspections 55
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What does “cancellation” involve? 55
Cancellation of Approved Motor Body Repair Inspection Station approval 55
Cancellation of Motor Body Examiner authority to conduct inspections 56
Can the approval to be An Approved Motor Body Repair Inspection Station be suspended
or cancelled as a result of the actions or non-actions of a Motor Body Examiner? 56
Who is the Approved Inspection Station Review Panel? 56
HOW ARE BREACHES DETERMINED? 56
1. Investigation 56
2. The AIS Review Panel 56
The AIS REVIEW PANEL PROCEDURE 56
1. The Registrar of Motor Vehicles Decision 57
APPEALS 57
Can the person the subject of a suspension or cancellation appeal against a finding of
breach and or the sanction? 57
CHAPTER 8
WRITTEN OF VEHICLE REGISTER 59
What is the Register? 59
What is a statutory write off and a repairable write off? 59
Assessment criteria for the classification of vehicles determined to be a total loss 59
Repairable Write off 60
Warning notices 60
Obtaining types of damage data on vehicles classified as either statutory write off or
repairable write off 60
CHAPTER 9
VEHICLE STRUCTURAL INSPECTIONS 63
Types of vehicle structural inspection 63
What types of structural inspections can an Approved Motor Body Repair Inspection
Station carry out? 63
On what grounds should a vehicle be failed for inspection? 63
Completing the Inspection Report 63
Vehicle inspection checklist 63
Official inspection report 63
Filling in the inspection report 63
AMBRIS report number 63
Owner Details 64
Repairer Details 64
Vehicle Details 64
Vehicle Identification Number (VIN)/ Chassis number 64
Make 64
Model 64
Series 64
Month/year 64
Colour 64
Odometer reading 64
Date classified as RWO 65
Defect notice no. 65
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Type of damage 65
Impact collision-light 65
Impact damage-heavy 65
Fire 65
Malicious/stripping 65
Hail 65
Water 65
Wrecked vehicle (Vehicle over 15 years of age) 65
Photo of vehicle 65
Defect notice inspection 65
Intermediate inspection 65
Final inspection 66
3 dimensional body measurement 66
Trammel bar measurement 66
Has a repair diary been completed? - Yes/No 66
Repair methods used 66
Result of inspection 67
Reinspection result 67
Statement of compliance 67
MBE name and number 67
Repair Diary policy 67
Inspection process 67
What is the normal course of events for a vehicle requiring an inspection? 67
Vehicle that fails to be presented within 30 days of inspection 67
Sample Completed Vehicle Inspection Checklist Sheet 68
Sample Passed Vehicle Structural Report 70
Sample Failed Vehicle Structural Report 73
Sample Failed and then Passed Vehicle Structural Report 76
Sample Failed Inspection due to no Repair Diary 79
CHAPTER 10
REPAIR DIARY 83
Repairing a written off vehicle 83
Manufacturer’s guidelines 83
Risks of not complying with manufacturers’ guidelines or best industry practice 83
Repairing a damaged vehicle 83
Keeping a crash repair diary 83
Photographs 83
What happens if the person presenting the vehicle does not produce a repair diary
for inspection? 84
Fire affected vehicles 84
Water damaged vehicles 84
Supplementary Restraint System Reports 85
Vandalized/cosmetically damaged vehicles 85
Hail damaged vehicles 85
Invoices – tax requirements 85
Sample Repair Diary 86
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CHAPTER 11
MAJOR AND MINOR DEFECT NOTICES AND CALL-IN LETTERS 107
What is a major and minor defect? 107
What is a formal warning? 107
What is self clearance? 107
What form does a major and minor defect take? 107
Which major and minor defect can Approved Motor Body Repair Inspection Stations clear? 107
Sample Vehicle Defect Notice 109
Defect Sticker (not to scale); Yellow in colour (front side) 110
Defect Sticker – (not to scale); Yellow in colour (reverse side) 110
Procedures for clearing major and minor defect notices 111
How does an Approved Motor Body Repair Station clear a defect ? 111
WHAT PROCEDURE SHOULD BE FOLLOWED TO RETURN CLEARED DEFECT NOTICES
TO THE DEPARTMENT OF STATE GROWTH? 111
What if other defects are found when clearing the defect 111
How does an Approved Motor Body Repair inspection Station advise Vehicle Operations
branch of additional defects? 111
Example of Defect Notice ‘Formal Warning’ 113
Example of a Defect ‘Self Clearance’ 114
Example of a Minor Defect requiring inspection 115
Example of a Minor Defect which requires a Full Roadworthiness 116
Example of a cleared Major Defect 117
Example of a Major Defect – Use Prohibited 118
Example of a Structural Report for a Defect Notice 119
Call-In Letters 122
What is a Vehicle Call-In? 122
Procedures for Clearing a Call-In 122
What procedures should be followed to return a cleared call-in to Registration and
Licensing Services? 122
Sample Call-In Letter 123
Sample Call-In Letter Vehicle Inspection Report 124
CHAPTER 12
REPAIR TECHNIQUES AND REASONS FOR REJECTION 125
Crash Effects 125
Crash Pulse 125
Seat belts and Supplementary Restraint Systems 125
Pre emptive systems 126
Electronic Systems 126
Construction Materials 126
Manufacturers 126
Sources of Repair Information 126
Manufacturers Repair Instructions 126
Industry Standards and Codes of Practice 127
Reasons for Rejection 127
1.1 Visually inspect bolt on parts and panels 127
1.2 Visually insect suspension and mechanical parts 127
1.3 Visually inspect welding processes 127
1.4 Visually inspect doors and door skins 128
1.5 Take measurements of vehicle dimensions 128
1.6 Visually inspect general appearance of under body and structural sections 128
1.7 Systems Check 129

8 Approved Motor Body Repair Inspection Station Procedures Manual Version 11, April 2017
CHAPTER 1
INTRODUCTION
Preface
Throughout this Manual various acronyms are used. These acronyms represent commonly used terms within the AMBRIS/
AIS scheme. The following table identifies the acronym and its full term.
Acronym used Full term
AIS Approved Inspection Station
AMBRIS Approved Motor Body Repair Inspection Station
ATM Aggregate Trailer Mass
AVC Approved Vehicle Certifier
AVCAIS Approved Vehicle Certifier Approved Inspection Station
GVM Gross Vehicle Mass
GTM Gross Trailer Mass
HVAIS Heavy Vehicle Approved Inspection Station
LVAIS Light Vehicle Approved Inspection Station
MBE Motor Body Examiner
MRS Motor Registry System
R&LS Registration And Licensing Services
RMV Registrar of Motor Vehicles
VE Vehicle Examiner
VIN Vehicle Identification Number
VSB Vehicle Standards Bulletin
SPV Small Passenger Vehicle
VE Vehicle Examiner
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APPROVED MOTOR BODY REPAIR INSPECTION STATION
PROCEDURES MANUAL
The purpose of this manual is to explain to Proprietors and Motor Body Repair Examiners the administrative and
operational procedures relating to Approved Motor Body Repair Inspection Station Procedures (AMBRISP) manual.
It is a requirement of all AMRIS that they have at least one copy of the manual. All instructions in the manual must be
adhered to and noted when a new disk is sent out.
The AMBRIS Scheme is administered under the Approved Inspection Station (AIS) Scheme framework.
The AIS Scheme Framework is as follows:
TYPE 1 Light vehicle, trailer, private buses and motorcycle pre registration inspections, hire and drive vehicles (up to 4.5
tonnes GVM/ATM). Defect notices which are nominated on the notice ‘to be cleared by a LVAIS’.
TYPE 2 Periodic small passenger vehicle inspections of a taxi, luxury hire car, hire and drive and restricted hire vehicles
and large passenger vehicles with a seating capacity less than 13 seats not requiring a brake efficiency test.
Defect notices which are nominated on the notice “to be cleared by a LVAIS”.
TYPE 3 Periodic Large Public passenger Vehicles. Defect notices requiring a brake test which are nominated on the
notice ‘to be cleared by a HVAIS’.
TYPE 4 Heavy Vehicle, trailer, private buses and pre registration inspections, hire and drive vehicles (greater than 4.5
tonnes GVM/GTM). Defect notices which are nominated on the notice ‘to be cleared by a HVAIS’.
TYPE 5 Periodic Driving Instructor vehicle inspections.
TYPE 6 N ew heavy vehicles, trailer inspections (greater than 4.5 tonne GVM/GTM).
TYPE 7 S tructural inspections of motor vehicles.
TYPE 8A Approved Vehicle Certifier Approved Inspection Station - Light
TYPE 8B Approved Vehicle Certifier Approved Inspection Station - Heavy
Contact details
All correspondence in relation to the AMBRIS scheme should be addressed to::
Registrar of Motor Vehicles
Registration & Licensing Services
Department of State Growth
GPO Box 536
HOBART TAS 7001
Phone: [phone]
Email contact details
[email protected]
10 Approved Motor Body Repair Inspection Station Procedures Manual Version 11, April 2017