Approved FY2013 Financial Plan - Chesterfield County Public Schools

111 Pages·2012·9.11 MB·English

Chesterfield County School Board
Approved Financial Plan
for FY 2013
community of learners community investment safe, supportive & nurturing
learning environments
Chesterfield County
Public Schools
has a vision
for the future
and a design
for excellence.
student engagement quality service & operations
Superintendent’s Message

June 2012

Dear School Board Members, Employees, Students, Parents and Community,

It is my honor to present the Chesterfield County School Board’s Adopted Fiscal Year 2013 Budget. During the past three
years, the face of public education has changed in Chesterfield County and across the nation. The economic recession has
led to more than $70 million in cuts to operations and more than $100 million in cuts to our capital budget. These painful
but prudent cuts have impacted our community and every student and employee in our school division.

An efficient and effective organization, Chesterfield County Public Schools will continue to be a leader across the
commonwealth and the nation with its low-cost, high-achieving system. Budget-cutting scenarios played out this year in
neighboring school divisions, whose leaders were forced to choose many of the same painful options we once faced. Our
courageous and forward-thinking decisions have primed us to chart a new path and be the first in our region to begin to
emerge from the financial crisis.

The approved FY 2013 operating budget does not include funding levels seen during the last decade, and we do not
anticipate returning to that level of operations for quite a while. The good news, however, is the rebuilding process has
begun. The approved FY 2013 operating budget

• restores the 2- or 3-percent pay cut taken by all employees in FY 2011;
• makes more cuts to central administration to help balance the budget;
• does not make any more cuts directly affecting classrooms or student achievement; and
• provides an offset to the Virginia Requirement System changes approved by the General Assembly to make sure
existing employees do not lose compensation due to the requirements.

This budget does not restore much of what has been lost during the past several years – teaching, support and
administrative positions; high school course options; classroom materials; stipends for department chairs and athletic
coaches; etc. Funding remains limited to accomplish what we believe is necessary to be a world-class school division.
Exactly what our community expects in a first-choice school division will be an ongoing discussion with our community.
Superintendent’s Message

For now, we will advance the vision and mission of the School Board’s Design for Excellence 2020 by focusing on national
best practices, proven research and 21st century skills – innovation, creativity, and entrepreneurship – to ensure students
are college/career ready and globally prepared. Working together we will meet the challenges ahead. Thank you for your
continued support of our students.

Sincerely,

Marcus J. Newsome, Ed.D.
Superintendent
Chesterfield County Public Schools
Table of Contents

INTRODUCTION
GETTING TO KNOW CHESTERFIELD COUNTY PUBLIC SCHOOLS ...................... 1
PROFILES OF THE SUPERINTENDENT AND SCHOOL BOARD MEMBERS .......... 3
ORGANIZATIONAL CHARTS ..................................................................................... 4
DESIGN FOR EXCELLENCE 2020 ............................................................................. 9
DIVISION, SCHOOL AND STUDENT ACCOMPLISHMENTS .................................. 10
BUDGET CALENDAR ............................................................................................... 14
BUDGET PROCESS ................................................................................................. 15
BUDGETARY ASSUMPTIONS ................................................................................. 17

EXECUTIVE SUMMARY
BUDGET AT A GLANCE ........................................................................................... 21
OPERATING REVENUES BY SOURCE ................................................................... 22
EXPENDITURES BY GUIDING PRINCIPLE ............................................................. 25

SCHOOL OPERATING FUND
REVENUE ................................................................................................................ 29
REVENUE DETAIL .................................................................................................... 32
EXPENDITURE NARRATIVE .................................................................................... 36
EXPENDITURE DETAIL ........................................................................................... 40
EXPENDITURES BY DEPARTMENT AND SCHOOL ............................................... 42
EXPENDITURES BY CATEGORY ............................................................................ 45
PER PUPIL EXPENDITURES ................................................................................... 46
POSITIONS BY TYPE ............................................................................................... 47

OTHER SCHOOL FUNDS
GRANTS FUND ........................................................................................................ 49
FOOD SERVICE FUNDS .......................................................................................... 54
CAPITAL IMPROVEMENT PROGRAM .................................................................... 61

APPENDICES
STAFFING STANDARDS ......................................................................................... 85
MATERIALS STANDARDS ...................................................................................... 99
IIntroducction

AA Vision For TThe Futture 

Andd 

AA Desiggn For EExcelleence 

Chhesterfielld Countyy Public Scchools
Introduction Get to Know Chesterfield County Public Schools

In Chesterfield County Public Schools, the goals of the Design for Excellence 2020 strategic plan guide all decisions:
Goal 1: All learners will acquire, analyze, synthesize and evaluate information to solve meaningful problems and to achieve success as productive,
thriving global citizens.

Goal 2: All learners will demonstrate the 21st-century learning and technology skills and knowledge that will prepare them for success in school,
postsecondary education, work and life in a global society.

Goal 3: Working in partnership with school and family, all learners will understand, model and embrace the important attitudes and attributes necessary to
be responsible global citizens.

The school system is governed by an elected School Board of five members serving concurrent four-year terms. The Board establishes policy and direction for the
system and hires the Superintendent, who implements policy and organizes and manages the staff to pursue the direction set by the Board. Two assistant
superintendents and a chief academic officer assist the Superintendent in carrying out these responsibilities. Fiscally, the School Board approves a budget
recommended by the Superintendent, which must be approved and funded by the local Board of Supervisors in its budget process for the entire county.
The annual financial plan is the foundation for financial management of the school division. The Superintendent is responsible for administering this plan. The
School Board has designated the Superintendent and certain other individuals as agents and deputy agents with the authority to approve expenditure of school
division funds. The school division’s Office of Management and Budget monitors revenues and expenditures. The Assistant Superintendent for Business and
Finance is responsible for presenting financial reports to the School Board on a scheduled basis. Financial records of the school division are audited annually by
an external independent auditor.

Here are some important facts about Chesterfield County and its school division:

Chesterfield County Public Schools is educating nearly 59,000 students in 1983‐2011 Student Membership
2011-12. Growth in the county has slowed in recent years; membership has
increased each of the past four years by an average of 400 students per 80,000
year. However, projections suggest that growth will increase somewhat
through the fall of 2019 to an average of about 300 per year. 60,000
s
Our children are educated in 11 high schools, 12 middle schools, 38 nt 40,000
elementary schools, and a career and technical education center. de
u 20,000
t
25-to-1 pupil-teacher staffing standard for elementary school, 27-to-1 for S
middle school, 26-to-1 for high school. 0
1 1 1 1 1 1 1 1 1 2 2 2 2 2 2
In general, despite recent budget reductions, student achievement in 98 98 98 98 99 99 99 99 99 00 00 00 00 00 01
Chesterfield remains at an all-time high. 3 5 7 9 1 3 5 7 9 1 3 5 7 9 1
Fall

Introduction School Board’s Approved FY2013 Financial Plan
Page 1
Introduction Get to Know Chesterfield County Public Schools

Audits consistently prove that Chesterfield schools are efficient and effective.
There are 58,707 students enrolled in 2011-12, making Chesterfield one of the 100 largest school systems in the United States and the fifth largest in
Virginia.
All 62 schools are accredited for 2011-12, and students continue to perform well on Virginia’s SOL tests. In fact, students achieved perfect scores on
9,178 SOL tests in 2010-11.
Six Title I schools are among the 20 elementary schools to make adequate yearly progress for 2011-12. For three of the past five years, the school
system has met the objectives of No Child Left Behind and made AYP.
SchoolMatch, an independent research and data service, consistently rates Chesterfield County Public Schools as having precisely the balance parents
seek.
In a 2010 citizen satisfaction survey, nearly 86 percent of residents rated Chesterfield schools as excellent or good.
For the fifth time, Chesterfield County was named one of the 100 Best Communities for Young People by America’s Promise Alliance.
More than 86 percent of Chesterfield students graduate on time, outperforming their peers across Virginia. More than 4,300 students graduated in 2012
from Chesterfield high schools: 56 percent earned advanced diplomas, and 81 percent planned to continue their education. The class of 2012 earned
$20.8 million in scholarships.
Each year, about 2,000 students earn industry certifications.
Great teachers foster great students, and Chesterfield makes attracting and retaining the best teachers and staff members a priority. Working in
Chesterfield schools are 1,801 teachers with master’s degrees, 89 National Board Certified Teachers and 82 employees with doctorates.
Chesterfield’s curriculum is rigorous and relevant. Initiatives include a school readiness program for 4-year-olds at a few schools, world language
instruction in some elementary schools and algebra for every student during middle school. Safety nets help struggling students reach their goals.
Alternative study options include day and night programs, as well as online courses.
Advanced Placement classes offer intense academic experiences. High school students also have the opportunity to take dual enrollment classes that
carry college credit and courses that can lead to an industry certification. High school students may choose to attend their neighborhood school or they
may apply to a specialty center, the technical center or two regional governor’s schools based on individual interests and talents.
Center-based programs in elementary and middle schools help meet the needs of gifted learners.
The English for Speakers of Other Languages program reflects growing diversity in the county. More than 3,500 students live in homes where English is
not the dominant language. The majority of English as a Second Language students speak Spanish as their first language, but home languages include
Arabic, Vietnamese, Khmer, Mandarin Chinese and more than 60 other languages.
6.3 million meals are served each year in school cafeterias. 30 percent of Chesterfield students qualify for free or reduced-price meals.
In 2011-12, the student body was 55 percent white, 27 percent black, 10 percent Hispanic, 4 percent Asian/Hawaiian/Pacific islander, 4 percent two or
more races and 0.5 percent American Indian/Alaskan native.
Hundreds of businesses, faith groups and organizations partner with schools, and thousands of individuals volunteer.
The school division’s website (mychesterfieldschools.com) is full of information. Additional ways to stay current are Facebook
(www.facebook.com/chesterfieldschools) and Twitter (twitter.com/ccpsinfo). Look for Chesterfield EDtv on Comcast Channel 96 and Verizon Channel 26.
Introduction School Board’s Approved FY2013 Financial Plan
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Introduction Profiles of the Superintendent and School Board Members

Patricia Carpenter Dianne Smith
Midlothian District Clover Hill District
Chair Elected to the School Board in November, 2011, Dianne H.

Smith represents the Clover Hill District. Mrs. Smith
Patricia M. Carpenter was elected in November 2007 to worked in Chesterfield County Public Schools as a
represent the Midlothian District. She helped lead the classroom teacher, reading teacher, assistant principal and
campaign for the 2004 school bond referendum and co- principal. She was also the assistant director of human
chaired Homeowners for Quality Schools. Currently, Mrs. resources and director of leadership. In June 2011, she
Carpenter serves on Chesterfield County’s Budget and retired as principal of Winterpock Elementary School after
Audit Committee and on the Benefits Committee. She is the more than 30 years in CCPS. Mrs. Smith and her husband
School Board’s liaison to the Chesterfield Business Council Danny, have two sons who are graduates of Chesterfield
and Chamber of Commerce. Mrs. Carpenter and her schools and a daughter-in-law who is a former Chesterfield
husband, Dean, have two sons, both attending Chesterfield teacher. Mrs. Smith is the proud grandmother of two
County Public Schools. granddaughters.

David Wyman Thomas Doland
Dale District Matoaca District
Vice-chair
Re-elected to the School Board in November 2011,

Thomas J. Doland represents the Matoaca District. Mr.
Elected to the School Board in November 2006, David S.
Doland is a retired school psychologist and supervisor of
Wyman represents the Dale District Mr. Wyman is a senior school psychologists for Chesterfield County Public
international financial executive with more than 20 years of
Schools. He currently teaches developmental psychology
experience in high-tech, manufacturing and software
at John Tyler Community College. He served on the
environments. He is currently the business manager at Elk
Hill Farm Inc., a nonprofit organization focused on helping School Health Advisory Board and on the Chesterfield
Virginia's at-risk youth. Mr. Wyman and his wife, Stephanie, County Emergency Services Committee. Mr. Doland and
have two daughters, one attending Chesterfield schools and his wife, Linda, have five children who attended
the other a recent graduate. Chesterfield County Public Schools. They have nine
grandchildren.

Carrie Coyner Marcus J. Newsome, Ed.D.

Bermuda District Superintendent
Elected to the School Board in November 2011, Carrie E. During the past 30 years, Dr. Marcus J. Newsome has
Coyner represents the Bermuda District. Mrs. Coyner is the served children as a teacher, building administrator,
founder and owner of Rudy, Coyner & Associates, Attorneys curriculum writer and central office administrator. In
at Law and practices in the fields of real estate, construction, October 2006, he became superintendent of Chesterfield
land use, estate matters and corporate entity structuring. She County Public Schools, the fourth-largest school division in
has served on the Board of Directors of the Chesterfield Virginia, with about 58,000 students. Immediately after his
Chamber of Commerce, the Board of Management for the appointment, he developed the Design for Excellence, a
Chester YMCA and numerous committees throughout the six-year strategic plan for comprehensive school
county. Mrs. Coyner and her husband, Matt, have three improvement. Dr. Newsome came to Chesterfield from
children; their oldest will enter kindergarten this fall in Newport News Public Schools, where he spent three years
Chesterfield County Public Schools. as superintendent. Dr. Newsome and his wife, Patsy, have
three children and one grandson.
Introduction School Board’s Approved FY2013 Financial Plan
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Introduction Organizational Charts

CHESTERFIELD COUNTY PUBLIC SCHOOLS
COMMUNITY
Parents, Senior Citizens, Business Leaders, Other Patrons
CHESTERFIELD COUNTY SCHOOL BOARD
SCHOOL BOARD ATTORNEY EXECUTIVE ASSISTANT &
CLERK TO THE SCHOOL BOARD
SUPERINTENDENT OF SCHOOLS
CHIEF EXECUTIVE TO
THE SUPERINTENDENT
DIRECTOR
COMMUNITY RELATIONS
ASSISTANT SUPERINTENDENT CHIEF ACADEMIC OFFICER ASSISTANT SUPERINTENDENT
HUMAN RESOURCES & ADMINISTRATIVE SERVICES INSTRUCTION BUSINESS & FINANCE
DIRECTOR DIRECTOR DIRECTOR
HUMAN RESOURCES & PERSONNEL EXCEPTIONAL EDUCATION MANAGEMENT & BUDGET
DIRECTOR DIRECTOR DIRECTOR
COMPENSATION & BENEFITS CURRICULUM & INSTRUCTION FINANCE
DIRECTOR EXECUTIVE PRINCIPAL DIRECTOR
PROFESSIONAL DEVELOPMENT CAREER & TECHNICAL EDUCATION FOOD AND NUTRITION SERVICES
EXECUTIVE DIRECTOR EXECUTIVE DIRECTOR DIRECTOR
TECHNOLOGY SCHOOL ADMINISTRATION STUDENT TRANSPORTATION
DIRECTOR
DIRECTOR DIRECTOR CONSTRUCTION
RESEARCH & EVALUATION HIGH SCHOOLS
DIRECTOR DIRECTOR
FACILITIES MIDDLE SCHOOLS
DIRECTOR
ELEMENTARY SCHOOLS
DIRECTOR
TITLE I SCHOOLS &
INSTRUCTIONAL SUPPORT
DIRECTOR
PUPIL PLACEMENT/
STUDENT CONDUCT
Introduction School Board’s Approved FY2013 Financial Plan
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Introduction Organizational Charts

SUPERINTENDENT

Superintendent
Dr. Marcus Newsome

Chief Executive
to the Superintendent

Dr. Sharon Thomas

Administrator
Communities in Schools

Director

Community Relations

Tim Bullis

Assistant Director

Shawn Smith

Community Relations Officer

Graphic Design/
Web Specialist

Print Shop Supervisor

School Business
Partnership Specialist

Introduction School Board’s Approved FY2013 Financial Plan
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