approved approved approved approved

22 Pages·2015·0.67 MB·English

LOS ANGELES UNIFIED SCHOOL DISTRICT
PERSONNEL COMMISSION
AGENDA / ORDER OF BUSINESS
Council Meeting Personnel Commission Meeting
(cid:58)
THURSDAY, JUNE 11, 2015 THURSDAY, JUNE 18, 2015
9:00 A.M., HEARING ROOM 12-113 3:00 P.M., TRAINING ROOM 12-192
BEAUDRY BUILDING, 12TH FLOOR BEAUDRY BUILDING, 12TH FLOOR
1. Convene regular meeting. Roll call.
2. Approval of minutes of the meeting of May 11, 2015.
3. Receipt of minutes of the meeting of June 8, 2015.
CONSENT ITEMS
4. Approval of revised Class Descriptions recommended, effective June 18, 2015:
(Financial Manager
(Senior Financial Manager
Senior Sustainability Specialist

5. Authorization of Fields of Competition in forthcoming examinations:
Class Title Recommendation
Senior Financial Manager Promotional for all regular or retired
($24.86025-30.89987/hr.) employees of the District who meet the
Senior Sustainability Specialist entrance qualifications specified in the Class
($41.04468-50.90931/hr.) Description and who have served at least 130
paid days in regular status in the Classified
Class Descriptions dated June 18, 2015. Service or have permanent status in the
Certificated Service.
Financial Manager Open; also promotional for all regular or
($21.08194-26.26382/hr.) retired employees of the District who meet the
entrance qualifications specified in the Class
Class Description dated June 18, 2015. Description and who have served at least 130
Dual Certification. paid days in regular status in the Classified
Service or have permanent status in the
Certificated Service.

6. It is recommended that the following reclassification action be ratified:
Case 10930
7. Abolishment of Unused Classifications. (Case 10874-B)
8. a. Title Change for the class of Program and Policy Development Advisor, Intensive Support and
Intervention and Program and Policy Development Advisor, Talent Management. (Case 10935)
b. Approval of revised Class Description recommended, effective June 18, 2015:
Program and Policy Development Advisor, School Choice
Program and Policy Development Advisor, Employee Performance Management
c. Authorization of field of competition in forthcoming examinations:
Class Title Recommendation
Program and Policy Development Advisor, Promotional for all regular or retired
School Choice employees of the District who meet the
($8,850.70-10,963.37/mo.) entrance qualifications specified in the Class
Class Description dated June 18, 2015. Description and who have served at least 130
paid days in regular status in the Classified
Service or have permanent status in the
Certificated Service.
Program and Policy Development Advisor, Open; also promotional for all regular or
Employee Performance Management retired employees of the District who meet the
($8,850.70-10,963.37/mo.) entrance qualifications specified in the Class
Class Description dated June 18, 2015. Description and who have served at least 130
Dual Certification. paid days in regular status in the Classified
Service or have permanent status in the
Certificated Service.

9. a. Title Change for the class of Educational Service Center (ESC) Administrative Assistant.
(Case 10936)
b. Approval of revised Class Description recommended, effective June 18, 2015:
Local District Administrative Assistant
c. Authorization of field of competition in forthcoming examinations:
Class Title Recommendation
Local District Administrative Assistant Promotional for all regular or retired
($26.79540-33.33790/hr.) employees of the District who meet the
Class Descriptions dated June 18, 2015. entrance qualifications specified in the Class
Description and who have served at least 130
paid days in regular status in the Classified
Service or have permanent status in the
Certificated Service.

10.Receipt of Correspondence and recommended disposition. (See Addendum)
11.Public Comment
a. Public employee discipline
b. Examination Appeals
NOTE: Public comment is for the purpose of hearing
issues that are not addressed in staff or Hearing Officer
reports. This time should not be used to attempt to re-hear
the case. Speakers are requested to limit their comments to
1 -1 ½ minutes with a maximum of 3 minutes for multiple
speakers on the same side of an issue.
It is preferable that individuals wishing to address these
cases do so by submitting a written statement to staff by the
close of business on the Thursday preceding the
Commission hearing.
12. Recess to Closed Session in Accordance with Provisions of the Government Code (Section 54957)
to Consider:
a. Public Employee Discipline
b. Examination Appeals
(cid:60) Legislative Liaison
c. Potential Litigation
13. Reconvene Regular Session and report of actions taken in Closed Session.
14. Consideration of the recommendation of staff on the Disciplinary Appeals of:
Joseph Giron
Jacqueline Goosby
Deneisha Jackson
Eleza Jackson
Sanjay Mani
Marie Smith
15. Consideration of the recommendation of staff on the Examination Appeals of:
Andrea Canty
LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION
PERSONNEL COMMISSION Unit D
Class Codes

FINANCIAL MANAGER 1275
SENIOR FINANCIAL MANAGER 1265

DEFINITION

Manages and advises on District policies and procedures regarding compliance, financial matters
and accounting procedures pertaining to student body funds, cafeteria collections, and other
authorized collections in a secondary or adult school.

TYPICAL DUTIES

Operates the financial program of the student body in accordance with Board of Education policies
and procedures.
Supervises the function and participates in the operation of the student body finance office, the
student store, and the confection and healthy food sales programs, including ordering, selling,
displaying, and inventorying.
Technically supervises clerical employees and/or student helpers who assist in operating the student
store.
Accounts for all cash collections at the school, including cafeteria sales, and banks such collections
or prepares them for pickup.
Establishes and maintains accounting procedures related to financial aspects of student activities,
such as activity cards, paid admissions, school publications, student organization collections,
and class and office sales accounts.
Prepares and signs checks to pay student body obligations and presents checks for countersigning.
Prepares student body financial statements and cafeteria operating reports.
Interprets regulations governing student body financial policies, the Imprest Account, and tax
changes; and acts as financial advisor to the student council and principal on student body
matters.
Prepares the annual student body budget and maintains budget controls.
Maintains payroll records for student body employees and prepares and transmits required reports,
including mandated State and federal tax reports.
Annually inventories all equipment owned by the student body.
May maintain control of breakfast, nutrition, and lunch tickets.
May issue and keep records of school lockers.
May maintain the Instructional Materiel Account, Imprest Account or P-Card.
Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Financial Manager is responsible for the financial functions of a student body finance office in a
middle school.

A Senior Financial Manager is responsible for the financial functions of a student body finance office
in a senior high school where work difficulty is increased by greater responsibility for the athletic,
recreational, and social activities and by more elaborate graduation activities than take place in a
middle school.

An Accountant performs professional accounting duties requiring knowledge and analysis of a
portion of the District's accounting systems.
SUPERVISION

General supervision is received from a school principal. Technical supervision over accounting
policies and procedures is received from a Coordinating Financial Manager. Technical supervision
is exercised over adult student body employees, clerical employees, and student employees.

CLASS QUALIFICATIONS

Knowledge of:

Accounting practices and procedures
Office practices, procedures, and management techniques
Principles and terminology of purchasing
Budget procedures
Sales, withholding, and federal and State employment tax regulations
Statistical and arithmetical presentation of data
Basic principles of office computer operation
Spreadsheet and word processing programs

Ability to:

Operate office computer, calculator, and other office machines
Follow established administrative procedures
Technically supervise and coordinate the work of students assisting in a student body activity
Establish and maintain effective relations with students and school employees
Conduct business and maintain favorable relations with vendors
Exercise independent judgment and apply sound business practices to student body financial
activities

ENTRANCE QUALIFICATIONS

Education:

Financial Manager:

Graduation from a recognized college or university, including or supplemented by the
successful completion of 12 semester units or the equivalent quarter units in college-level
accounting. Additional qualifying experience may be substituted for the required education
on a year-for-year basis, provided that the requirement of 12 semester units or the equivalent
quarter units in college-level accounting is met

Senior Financial Manager:

Graduation from a recognized college or university, including or supplemented by the
successful completion of 12 semester units or the equivalent quarter units in college-level
accounting. Additional qualifying experience may be substituted for up to two years of the
required education on a year-for-year basis, provided that the requirement of 12 semester
units or the equivalent quarter units in college-level accounting is met.

Experience:

Financial Manager:

One year of experience as an adult assistant employee in a student body finance office, or
one year of professional accounting, or technical-clerical accounting, or field-auditing
experience.
Senior Financial Manager:

One year of experience as a Financial Manager; or two years of professional accounting, or
technical-clerical accounting, or field-auditing experience; or two years of experience as an
adult assistant employee in a student body finance office.

SPECIAL REQUIREMENT

A valid California driver’s license
Use of an automobile

SPECIAL NOTE

1. Applicants currently enrolled in one or more of the required courses may compete in the
examination but may not be appointed until successful completion of all education requirements;
these requirements must be met within four months after establishment of the eligibility list.
2. An employee in this class may be subject to the reporting requirements of the District’s Conflict
of Interest Code.

This class description is not a complete statement of essential functions, responsibilities, or requirements.
Entrance rRequirements are representative of the minimum level of knowledge, skill, and/or abilities. To
the extent permitted by law, mManagement retains the discretion to add or change typical duties of the
position at any time as long as such addition or change is reasonably related to existing duties.

Revised Union Notification: 5-19-2015
6-18-2015 District Notification: 5-13-2015
SD
LOS ANGELES UNIFIED SCHOOL DISTRICT CLASS DESCRIPTION
PERSONNEL COMMISSION Class Code 1806
Unit S

SENIOR SUSTAINABILITY SPECIALIST

DEFINITION

Supervises, coordinates and participates in conducting research, analyzing, and developing
communications and goals for sustainability initiatives involving alternative energy and fuel, waste
reduction, procurement of sustainable materials, air quality, gardening programs, and related rebate
and incentive programs.

TYPICAL DUTIES

Supervises personnel engaged in the implementation and execution of sustainability projects.
Prepares guidelines, protocols and metrics for reporting sustainability performance measures.
Develops the scope of work of contracts and task orders for vendors and contractors providing
services to the sustainability unit.
Develops and evaluates requests for qualifications (RFQ) and requests for proposals (RFP) for
proposed sustainability projects.
Develops and implements sustainable design standards for construction, repair and modernization
projects.
Manages and oversees compliance with Collaborative for High Performance Schools (CHPS) and
Leadership in Energy and Environmental Design (LEED) during the design and construction
phases of related projects.
Develops and participates in outreach and sustainability awareness campaigns.
Conducts cost analysis studies and makes fund and resource allocation recommendations.
Develops incentive programs to garner support and enlist District-wide participation in sustainable
program efforts.
Monitors and evaluates program effectiveness and recommends or implements modifications and
procedural changes for improvement.
Collaborates with local, state and federal agencies, service providers, non-profit and community
organizations in implementing sustainability efforts.
Coordinates inter-departmental activities and personnel to support sustainability initiatives and
practices.
Reviews state and federal laws related to sustainability and analyzes their impact on District
programs and practices.
Identifies opportunities for instituting gardens and greening programs District-wide.
Prepares and publishes reports, bulletins, presentations, procedural manuals, contracts and forms
related to sustainability efforts.
Delivers presentations to the Board of Education, administrators, employees, and other groups on
sustainability-related issues.
Reviews plans and provides analysis and recommendations regarding sustainability initiatives
standards.
May confer with information technology personnel in the development or restructuring of
specialized software or systems used by the unit.
Performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS AMONG RELATED CLASSES

A Senior Sustainability Specialist supervises, coordinates, and participates in research, analysis and
communications for the development and implementation of District-wide sustainability goals and
initiatives.
The Energy Program Manager administers the District's utility budget and supervises staff involved
in analyzing and monitoring energy consumption and in recommending energy conservation and
cost savings programs.

A Sustainability Specialist performs a variety of professional-level duties primarily oriented toward
the research, analysis and execution of sustainability objectives and assists higher-level personnel
in performing more complex assignments.

SUPERVISION

General direction is received from a higher-level administrator. General supervision is exercised
over lower-level technical and clerical personnel.

CLASS QUALIFICATIONS

Knowledge of:

Principles, practices and current trends in sustainability
Local, State and Federal laws, principles, practices, ordinances and legal requirements in
sustainability, alternative energy, green building and related areas
Research techniques, statistical analysis and graphic representation
Principles of budget grant and contract preparation, administration and management
School facilities and classroom design and equipment
Request for qualification (RFQ), request for proposal (RFP) and contracting procedures
Division of the State Architect (DSA) project review and certification protocols
Principles of cost benefit analysis
Emerging technological advances in sustainability practices
Federal and state requirements for fund availability and use
The Collaborative for High Performance Schools (CHPS)
LEED and CEQA requirements
Major computer-aided software systems such as AutoCAD, CAFM, and GIS
Water and energy conservation efforts and practices

Ability to:

Plan, conduct, and evaluate complex sustainability and alternative energy issues
Manage contracts and task orders specific to school facilities design, construction, and
sustainability issues
Plan and implement incentive programs for sustainability efforts
Work effectively with representatives of government agencies, private contractors, vendors,
District administrators and school personnel
Analyze architectural problems and present appropriate solutions
Express difficult and complex concepts clearly and concisely in oral and written form
Analyze and interpret complex laws and regulations impacting sustainability efforts
Conduct meetings, discussions, and make presentations

ENTRANCE QUALIFICATIONS

Education:

Graduation from a recognized college or university with a bachelor’s degree, preferably
supplemented by courses in architecture, engineering, environmental science, building science,
public administration, communications, architecture, engineering or urban planning, or related
field.
Experience:

Five years of experience in an administrative staff or a professional-level position with
responsibility for such activities such as sustainability or energy management program
coordination, administrative analysis, financial analysis, program development, and contract
negotiation, preferably in a facilities construction, modernization, or sustainability or energy
management program.

The following work experience and accreditation are preferable:

Experience managing projects or programs regulated by state or federal environmental/
sustainability issues
Experience with the Collaborative for High Performance Schools (CHPS)
LEED Professional Accreditation by the Green Building Certification Institute (GBCI)

Special:

A valid California Driver License
Use of an automobile

This class description is not a complete statement of essential functions, responsibilities, or requirements.
Entrance Rrequirements are representative of the minimum level of knowledge, skill, and abilities. To the
extent permitted by law, Mmanagement retains the discretion to add or change typical duties of a position
at any time, as long as such addition or change is reasonably related to existing duties.

Revised
06-18-15
RGK

District Notification Date: 06-03-15
Union Notification Date: 06-08-15
SUBJECT TO THE APPROVAL
OF THE PERSONNEL COMMISSION

LOS ANGELES UNIFIED SCHOOL DISTRICT

TO: THE PERSONNEL COMMISSION

FROM: JANALYN W. GYLMPH, Ph.D.

SUBJECT: RECLASSIFICATION REPORT

It is recommended that the following reclassification action be approved:

From: Senior Administrative Assistant To: Administrative Assistant
($28.18363-35.10411/hr.) ($25.51242-31.80723/hr.)

POS: 30075734 (A Basis) 30075734 (A Basis)

Location: Intensive Support and Intervention, Incumbent: A. Gallegos (EN 592092)
Federal and State Education Programs (P30075734) (Cost Center 1025201)

Reason for Reclassification: Staff received a request from the administration to reclassify an Administrative Assistant
position based on the belief that the incumbent was performing higher-level duties. The duty statement was reviewed and the
incumbent interviewed. Based on an analysis of the information received, the position was reclassified to Senior
Administrative Assistant in Case 10859 on September 23, 2014.

On May 18, 2015, Karen Ryback, Director of Federal and State Education Program emailed the Commission staff a revised
duty statement for the subject Senior Administrative Assistant position. The higher-level duties of supervising two Senior
Office Technicians, one Senior Secretary, one Microcomputer Support Assistant, and one Information Systems Support
Assistant previously assigned to the subject position will be reassigned to the Director on July 1, 2015. The remaining duties
assigned to Mr. Gallegos fall within the class concept of Administrative Assistant.

The subject position will meet the class concept of Administrative Assistant in that it is responsible for assisting executive
administrative staff in performing work related to the Private School Program, Quality Education Impact Act, Core Waiver
Activity, and Title I programs. The position is responsible for planning, organizing, and monitoring State and federal education
program expenditures related to payroll, p-card, t-card, and imprest accounts; maintaining a budget; assisting schools and
central offices by interpreting the Program and Budget Handbook rules and procedures; calendaring and creating forms,
letters, and memorandums for the administrator as requested; and preparing documents for State and federal audits and
requesting necessary documents from schools.

Status of Incumbent: The incumbent A. Gallegos (EN 592092) may be reassigned to his previously held class of
Administrative Assistant.

Effective Date: July 1, 2015

JWG/CA

c: Personnel Selection Branch
Employment Transaction Services Branch
Files Unit
Case 10930 June 18, 2015