Appendices - UVA Human Resources - University of Virginia

434 Pages·2007·2.14 MB·English

University of Virginia

Human Resources Restructuring Survey

APPENDICES A-G

Prepared by:

THE CENTER FOR SURVEY RESEARCH

David E. Hartman. Ph.D.
Principal Investigator

Abdoulaye Diop, Ph.D.
Senior Research Analyst

Thomas M. Guterbock, Ph.D.
Director

Deborah L. Rexrode, M.A.
Research Analyst

WELDON COOPER
CENTER FOR PUBLIC SERVICE
University of Virginia

University of Virginia

APPENDIX A

QUESTIONNAIRE

HUMAN RESOURCES RESTRUCTURING SURVEY

Conducted by:
Center for Survey Research
University of Virginia
Charlottesville, Virginia

INSTRUCTIONS TO EMPLOYEES:
This survey is intended for all salaried staff, staff supervisors, and faculty who supervise staff.
The survey is an opportunity for you to share your opinions regarding the restructuring of the
University human resources policies and procedures. Your candid responses are important.
If there is any question you are unable to answer or don’t feel comfortable answering,
just skip it and go to the next question.
YOUR RESPONSES TO THIS QUESTIONNAIRE ARE ANONYMOUS.
Individual answers to the demographic questions in this questionnaire will be kept confidential at
the UVa Center for Survey Research (CSR), so that it will not be possible for anyone else at the
University to identify an individual indirectly from their descriptions of themselves.
Your participation in this survey is very important to the university. The results of the survey will
be analyzed by the Center for Survey Research and will be shared as a summary report to the
University administration and the various committees and teams that will be assisting in the
design of the human resource system for University staff. Summary results will also be
communicated to employees.
The survey should take about 25-30 minutes to complete. We have provided space for you to
comment freely on the key issues. These optional comment questions are at the very end of the
survey, so that you will be able to move through the structured questions without delay.

What is Human Resources Restructuring?
What was once Charter Reform has become the Restructured Higher Education Financial and
Administrative Operations Act. There have been significant changes along the way. The most
significant change was that current Classified employees now have the opportunity to remain
Classified staff. The Act was passed by the Commonwealth of Virginia in 2005, and the
University now has the authority to change or restructure its compensation and performance
management plan and its human resources policies and procedures.

A-1
PART A: JOB CLASSIFICATION
The first set of questions is about your job at the University.
(Circle the number of your response.)

A1. In what year did you start your current period of continuous salaried employment with the
University of Virginia? (Do not include prior salaried Health System employment.)

Please write in the year. ______________________

8 Don’t know/Can’t recall
A2. Did you start your current period of continuous salaried employment with the University of
Virginia before 7/1/06? (Circle one response only.)
1 Yes
2 No
8 Don’t know/Can’t recall
A3. Are you a supervisor of staff? In other words, is it part of your job responsibility to conduct
and sign official performance evaluations? (Circle one response only.)
1 Yes
2 No
8 Don’t know

A4. Are you a faculty member? (Circle one response only.)
1 Yes
2 No
8 Don’t know

A5. What type of faculty position do you have? (Circle one response only.)

1 Administrative and Professional

2 Teaching and Research

A6. To summarize your answers to A3 and A4, which of these best describes you?
1 Faculty, Supervisor
2 Faculty, Not a supervisor
3 Salaried staff, Supervisor
4 Salaried staff, Not a supervisor

IF YOU ARE FACULTY AND NOT A SUPERVISOR OF
SALARIED STAFF, PLEASE STOP HERE.

A-2
PART B: AWARENESS
This set of questions is about your awareness of the University’s authority to restructure
its human resources system.

B1. In general, how aware are you of the University’s authority to restructure the human
resources policies and procedures for University staff. (Circle one response only.)
1 Very aware
2 Somewhat aware
3 Slightly aware
4 Never heard of it before today

B2. Have you seen or heard any information about Human Resources Restructuring?
(Circle one response only.)
1 Yes
2 No
3 Not sure

B3. From what source(s) have you seen or heard about Human Resources
Restructuring? (Check all that apply.)

1 The University’s web site on Human Resources Restructuring
2 Other University communications (newsletters, announcements, meetings)

3 My supervisor or manager

4 My colleagues or co-workers

5 The “grapevine”
6 University or student newspaper (electronic or print)
7 News media (Local newspaper, television, radio)

8 Presentation or meeting
9 Other (Please specify) __________________________________________
A-3
The following statements are facts about Human Resources Restructuring.
Did you know that…

Facts I knew I didn’t Decline
that know that to answer
B4. The Virginia Retirement System will not be affected by Human
2 1 8
Resources Restructuring
B5. The current health insurance plan will not be affected by
2 1 8
Human Resources Restructuring
B6. The current grievance policies for all staff will not be affected
2 1 8
by Human Resources Restructuring
B7. The University now has two human resources systems for
staff: the Classified staff system and the University staff
2 1 8
system (Employees hired on or after 7/1/06 are University
staff)
B8. The two human resources systems currently have essentially
2 1 8
identical policies and procedures
B9. The University staff system’s policies and procedures will be
governed by the Board of Visitors and may change under 2 1 8
Human Resources Restructuring
B10. The Classified staff system’s policies and procedures will still
be governed by the state and will not change based on 2 1 8
Human Resources Restructuring
B11. Classified staff (employees hired before July 1, 2006) will
have a choice to switch to the University staff system at least 2 1 8
every two years
B12. Classified staff who choose to switch to the University staff
system will not be permitted to switch back to the Classified 2 1 8
staff system

A-4
PART C: PERFORMANCE EVALUATION
FOR ALL STAFF INCLUDING STAFF SUPERVISORS
(FACULTY SKIP TO SECTION E, PAGE 9)
This set of questions is about how performance is evaluated and recognized at the
University.

Performance Planning Program refers to the processes and forms
for setting goals and expectations, including establishing learning and

development objectives.

Performance Evaluation Program refers to processes and forms
used for providing coaching and ongoing feedback from supervisors

and the annual evaluation process.

Please indicate how much you agree or disagree with the following statements.

Don’t
Strongly Strongly
Statement Agree Neutral Disagree Know/
Agree Disagree
NA
C1. I know what is expected of me
5 4 3 2 1 8
in my job.
C2. I receive regular feedback on
my performance from my 5 4 3 2 1 8
supervisor.
C3. I have a clear understanding
of how my performance is 5 4 3 2 1 8
evaluated
C4. I know what I need to do to
achieve high performance 5 4 3 2 1 8
ratings in my job.
C5. My performance reviews help
me know how well I am doing 5 4 3 2 1 8
in my job.
C6. My performance reviews help
me know how I can improve in 5 4 3 2 1 8
my job.
C7. As an employee, I have the
opportunity to provide input
5 4 3 2 1 8
into my performance goals
and evaluation.
A-5
Please indicate how much you agree or disagree with the following statements.

Don’t
Strongly Strongly
Statement Agree Neutral Disagree Know/
Agree Disagree
NA
C8. Our performance planning
and evaluation program
helps me identify what skills I 5 4 3 2 1 8
need to develop to be
effective in my current job.
C9. Our performance planning
and evaluation program
5 4 3 2 1 8
helps me identify what skills I
need to advance.
C10. My contribution is recognized
5 4 3 2 1 8
within my department.
C11. My performance has made a
5 4 3 2 1 8
difference in my pay.

Please answer the following questions.

Very
Question Excellent Good Fair Poor
Good
C12. Overall, how would you rate
the university’s performance 5 4 3 2 1
planning program?
C13. Overall, how would you rate
the university’s performance 5 4 3 2 1
evaluation program?

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