APPENDICES - City of Ottawa

117 Pages·2007·2.94 MB·English

City of Ottawa
IC&I 3Rs Management Strategy
Scoping Document
FINAL – APPENDICES

Submitted to:

City of Ottawa
Department of Public Works and Services
110 Laurier Ave. W., Ottawa, ON K1P 1J1

Attn: Ms. Sally McIntyre

Submitted by:

MacViro Consultants Inc. Kelleher Environmental Jacques-Whitford Ltd.
500-600 Cochrane Drive 36 Kappele Avenue 3430 South Service Road, Unit 16
Markham, ON L3R 5K3 Toronto, ON M4N 2Z1 Burlington, Ontario L7N 3T9

30 January 2007
City of Ottawa
IC&I 3Rs Strategy Scoping Document – FINAL 30 January 2007

Table of Contents
Appendix A: City of Ottawa IC&I Waste Management Strategy Study Terms of Reference
A.1 IC&I Strategy Study Terms of Reference...............................................................................A-1

Appendix B: Background Documents, Newspaper Notice, List of Stakeholders, Panels for
the Open Houses, Questionnaires......................................................................................B-1

Appendix C: Summary of Meetings; Record of Comments from Open Houses and
Emails..........................................................................................................................................C-1

Appendix D: Background on the IC&I Waste Allocation Model
D.1 IC&I Waste Allocation Model Development.........................................................................D-1

Appendix E: Ottawa’s Employment Data
E.1 Employment Data by NAICS or SIC Code............................................................................E-1
City of Ottawa
IC&I 3Rs Strategy Scoping Document – FINAL 30 January 2007

Appendix A: City of Ottawa IC&I Waste Management
Strategy Study Terms of Reference
City of Ottawa
IC&I 3Rs Strategy Scoping Document – FINAL 30 January 2007

A.1 IC&I Strategy Study Terms of Reference

The following are the Terms of Reference. Annex A provides useful background information.
The preferred team will amend and flesh out details of a work plan in consultation with the City
upon consultant selection.

1-1 Overview

The City of Ottawa, hereinafter referred to as the City, is seeking a team of professionals to draft
an Industrial, Commercial & Institutional (ICI) Waste Management Strategy. The following
questions must be answered by the study, with recommended policies articulated in the Draft
Strategy:

• What waste streams, in what quantities are produced by the ICI sector in Ottawa?
• How are those waste streams diverted or disposed of currently?
• Which waste streams hold the greatest potential for increased recycling or diversion from
landfill?
• What role can the City play in influencing options to landfilling or regulating diversion and
recycling of those waste streams?
• What tools should the City use, powers should it solicit, or regulatory changes should it
pursue in the short and mid-term to effect change in the management of ICI waste?
• What diversion targets and timelines are reasonable?
• What resources will be required to achieve the above objectives?

The project is to place a significant emphasis on consulting with key stakeholders, namely: key
generators, haulers, processors, and disposal facilities; business and sector associations; and the
general public.

For the purposes of this project, ICI waste does NOT include hazardous waste, liquid waste,
biosolids or septic waste, or municipal residential waste.

1-2 Scope of Work
Task 1 – Project Notification & Scoping

The objective of this task is make the public and key stakeholders aware of the project, and to
solicit their input to the scoping of the project. Based upon discussions with City staff during
project initiation, the consultant will prepare a Draft Scoping Document that will set out the
proposed purpose, scope, and timeline for the project. The consultant will be expected to work
with the City to identify key stakeholders. The City will take responsibility for the translation
and publication of notices and distribution of the draft document.

The Consultant will review all comments received, prepare a Report on Consultation
summarizing public comment, and finalize the Scoping Document for approval by senior
management. The final document shall be distributed to key Stakeholders, and all respondents.
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City of Ottawa
IC&I 3Rs Strategy Scoping Document – FINAL 30 January 2007

The Consultant shall develop and maintain a contact list and update it, as required, during the
course of the project.

Task 1 deliverables

Draft Scoping Document, due October 20, 2006, for staff review
Draft Scoping Document, due October 27, 2006, ready for distribution
Report on Consultation, due November 30, 2006
Final Draft Scoping Document, due December 8, 2006.
Scoping Document, Final, due December 15, 2006, for approval by Senior Management
Contact List

Task 2 – ICI Waste Characterization

Annex B lists and summarizes studies and other documents that characterize ICI and residential
waste streams in Ottawa and that govern their management. The Province of Ontario, the
Association of Municipalities of Ontario (AMO) and Stewardship Ontario have undertaken more
recent studies.

The first step will be to review and assess whether there is sufficient waste characterization data
of acceptable quality for strategic planning purposes and, if not, to determine how data gaps can
be addressed. The consultant team will be expected to make reasonable assumptions about
Ottawa’s ICI waste stream using census data regarding local businesses and employment, an
awareness of industry trends in Ontario, and the results of waste characterization studies
completed for public agencies and other jurisdictions.

Due to project time constraints, it is neither possible nor desirable to undertake a comprehensive
ICI waste characterization study. However, additional characterization work may be approved if
analysis of existing data identifies a need for some verification work.

One-on-one meetings with key stakeholders, sector working groups and other means are to be
used to determine how key ICI waste streams are currently managed. Data has been requested
from the Ministry of the Environment concerning wastes disposed of at local private landfills
(Carp Waste Management Facility and Navan Landfill). Such information may not be made
available to the City during the course of this study, therefore, the team must identify other ways
to adequately assess and characterize existing hauling, processing and disposal activities. The
consultant team will be expected to meet with generators and contacts in the waste hauling,
processing and disposal sectors, as well as draw on knowledge of existing ICI practices.

Upon completion of this task, the consultant team will recommend which ICI waste streams hold
good potential to divert from landfill, which will form the focus of Task 3.

Task 2 deliverables

Assessment of Existing Data, due November 30, 2006
Characterization of ICI Waste in Ottawa: Current Situation, due January 31, 2007
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City of Ottawa
IC&I 3Rs Strategy Scoping Document – FINAL 30 January 2007

Task 3 – Feasibility Analysis

The fundamental goal of the ICI Waste Management Strategy will be to divert a significant
portion of ICI waste from local landfills. To achieve this goal, the City recognizes that
reasonable, achievable options must be put in place that the public or private sector will be
willing/able to finance. Accordingly, the City intends to focus on the diversion of materials for
which there is a large volume of continually available and marketable materials.

The consultant is to assess the opportunities and constraints to changing waste generation, and
for developing waste diversion systems and markets for specific waste streams. As with Task 2,
the consultant will be expected to consult with sector experts to identify opportunities for
partnering within and amongst various sectors, and constraints to market development. The
consultant is expected to bring to this task an understanding of opportunities for waste reduction
(e.g. re-engineering), materials reuse, recycling markets, alternative recycling business models,
alternative disposal technologies, ICI waste diversion practices both domestic and foreign, local
regulatory and other barriers, and business finance.

The consultant will be expected to give consideration to the scope of the market. Specifically,
consideration should be given to how the business case would be affected if Ottawa were to
partner with other municipalities.

The City recently issued a Request for Expressions of Interest (REOI) from firms that offer
processing and disposal technologies for residential waste. Submissions will be analyzed for
their applicability to ICI waste management. The City is also in the midst of procuring
processing and marketing services for residential source separated organics, which is to be
implemented Fall 2008. The Consultant team will be provided with all relevant information
from these two projects for incorporation, as necessary, within their work processes and product.

Task 3 deliverable

Feasibility of Diverting Key ICI Waste Streams, due April 15, 2007. This report should identify
which waste streams hold the greatest potential for increased diversion, and set out the
opportunities and constraints to their implementation.
Task 4 – Define ICI Waste Management Options

City Legal Services is currently exploring the scope and limitations of the City’s powers over
private solid waste management, and identifying opportunities to expand those powers. The
results of their analysis will be available upon project award, and can be used by the consultant
team during earlier tasks to gauge potential feedback to alternative management approaches.

The objective of this task is to facilitate broader discussion and debate concerning the scope and
depth of municipal, provincial, and federal government roles in ICI waste management.
Building upon the results of Task 3, the team shall prepare a Discussion Paper outlining options
available for increasing the City’s influence and role in governing the management of ICI waste.
The Discussion Paper shall include an evaluation of how each option could impact demand for
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City of Ottawa
IC&I 3Rs Strategy Scoping Document – FINAL 30 January 2007

landfill capacity in the City. The Discussion Paper will be presented to key City Advisory
Committees (e.g. Environment, Business, Ottawa Partnership), industry associations, and at
public forums.

The consultant team will compile responses and prepare a report that summarizes feedback and
provides further analysis as warranted to address issues raised. As with Task 1, the City will
coordinate translation and publication of all Notices, and book event venues; however, the
consultant will be expected to manage all other aspects of the consultation process.

Task 4 deliverables

Draft Discussion Paper, due April 15, 2007 shall set out in simple clear language the options
available, the opportunities and barriers to their implementation and relative effectiveness.
Discussion Paper, due April 30, 2007 for public distribution/consultation.
Report on Consultation, due June 15, 2007 shall summarize the issues raised and identify
opportunities and constraints to addressing them.
Task 5 – Draft ICI Waste Management Strategy

As stated in the Overview, the ICI Waste Management Strategy must answer several questions.
At minimum, the document shall contain the following key headings:

• Background
• Goals
• Objectives
• Targets & Phasing
• Monitoring Plan

It should be succinct, non-technical, and stand as a self-explanatory document to Council,
industry and the public. All technical analyses and the results of consultation shall be appended.

The Draft Strategy will be tabled at Planning & Environment Committee and undergo formal
review and consultation. The consultant team will lead preparations for consultation events and
prepare a Report on Consultation; and, support staff in preparing the report that will accompany
the Strategy to Committee, and in addressing questions received during the commenting period
and at Committee and Council, if needed.

Task 5 deliverables
Draft Strategy, due June 30 (for internal staff review)
Draft Strategy, due July 15 (for senior management review)
Draft Strategy, due July 30 (for release to the public)
Report on Consultation, TBD (will depend upon review process established by Committee &
Council)
Final Strategy, TBD

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City of Ottawa
IC&I 3Rs Strategy Scoping Document – FINAL 30 January 2007

Additional Sources of Data

Waste Composition Study – Results of Government Sort, June 1992
Waste Composition Study – Summary Results of Four Sorting Periods, December 1992
Waste Composition Study – The Existing Waste Management System, December 1992
Waste Composition Study – Description of the Waste Stream and Program Implications,
December 1992
Construction and Demolition Waste Composition Study, May 1998
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City of Ottawa
IC&I 3Rs Strategy Scoping Document – FINAL 30 January 2007

Appendix B: Background Documents, Newspaper Notice,
List of Stakeholders, Panels for the Open Houses,
Questionnaires
Developing Ottawa’s

Industrial, Commercial and Institutional
Waste Management Strategy
A Community Issue
Whether at work or at home, we all generate waste. The City of Ottawa is responsible for the
collection, diversion, and disposal of waste generated from households and some small
businesses in Ottawa. All other businesses and institutions – such as schools, offices, and
restaurants – are responsible for the management of their own waste and they use private
contractors for waste management. This group is called the industrial, commercial and
institutional (IC&I) sector. Construction and demolition (C&D) waste is managed the same way,
and is included in this IC&I study.

Workplace and Residential Waste
As illustrated in Figure 1, Ottawa generates about 60% of its waste at the workplace. The
remaining 40% is residential waste. On average, 33% of the residential waste is being diverted
from landfills in Ontario, as opposed to only about 17-22% of workplace waste. Ottawa currently
diverts 33% of its residential waste through its Blue and Black Box and other diversion
programs. However, since the City does not manage IC&I or C&D wastes, it is unclear how
much of these wastes are being diverted in Ottawa.

Figure 1: Waste Generation by Sector

City of Ottawa, 1998

Backgrounder
December 2006 Page 1