Annual report of the Town of Greenfield, New Hampshire

104 Pages·2001·3.2 MB·English

by  Greenfield (N.H. : Town)

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Town
of
GREENFIELD
NEW
HAMPSHIRE
ANNUAL REPORT
For the year ending December 31, 2000
The 2000Town Report is dedicated to JerryAdams.
His dedication, support and volunteerism to the Town of
Greenfield are to be commended. Jerry should also be
congratulated for being nominated and winning the New
Hampshire MunicipalAssociation VolunteerAward for
the Year 2000. This is a statewide award given to an
outstanding individual who dedicates oneselfto the
community. Jerry is a great roll model forour youth.
Thank you Jerry!
Cover design by Marilyn Fletcher, Fletcher & Wilder. Cover illustration by Carol
]
Sanchioni, Lilyworks Design.
I
TABLE OF CONTENTS
^,
AUDITOR MEMO (1999) 2
BALANCE SHEETAS OF DECEMBER 31 2000 3
,
BOND REPORTS - 2000 5
BUDGET FOR 2000-MS-2 7
BUILDING INSPECTORANNUAL REPORT 20
CONSERVATION COMMISSION ANNUAL REPORT 21
DEPARTMENT OF PUBLIC WORKS 23
FINANCIAL REPORT YEAR ENDING 24
-
FIRE/RESCUE DEPARTMENTANNUAL REPORT 25
FOREST FIRE WARDEN ANNUAL REPORT 29
HUMAN SERVICESANNUAL REPORT 30
LIBRARYANNUAL REPORT 31
MUNICIPAL IMPACT REPORT 33
OAK PARK COMMITTEEANNUAL REPORT 35
PLANNING BOARD ANNUAL REPORT 36
POLICE DEPARTMENTANNUAL REPORT 37
RECREATION DEPARTMENTANNUAL REPORT 40
RECYCLING CENTER ANNUAL REPORT 41
SELECTMEN'S ANNUAL REPORT 42
SUMMARY INVENTORY OF VALUATION-MS-1 44
TAX COLLECTOR ANNUAL REPORT-MS-61 51
TOWN CLERKANNUAL REPORT 52
TOWN MEETING MINUTES - 2000 53
TOWN OFFICIALS & COMMITTEES 61
TOWN PROPERTY LIST 65
TRUSTEE OF TRUST FUND ANNUAL REPORT-MS-9 66
VITAL STATISTICS 68
WARRANT 2001 72
2001-MS-6 94
Memo
To: BoardofSelectmen,TownofGreenfield
From: JohnLyford, Mason+Rich
Date: October 19, 2000
Subject: Various Items
Iwas attheTownOfficeonOctober 18 tocompletetheMS-5 fortheTown. Ialso discussed
settingup separatecompanies (funds) forthevariousotheraccounts (Conservation, OakPark,
etc.) thattheTreasurerhas. Wediscussedtheongoingbond/grantprojects andIsuggestedthat
theprojectalsobesetup as aseparatecompanyastheprojectwillbeongoingforanumberof
years. Inthecoiu-seofpreparingtheMS-5, 1didnoteafewitemsthatshouldbeaddressedbythe
Town.
1. TheTreasurerreconciles thebankaccounts throughtheQuickBooks accountingprogram.
However, shedoesnotprintoutthedetailedreconciliationswhenshehascompletedeachmonth.
Unfortunately,oncethereconciliationisdone, ithastobeprintedatthatpoint. Also,itiscrucial
thatthereconciliations aredoneshortlyafterthe endofthemonth astheQuickBooks accounting
softwarereconciles theaccountasofthedaythereconciliationisdone, notthroughthebank
statementdate.
2. Thesewas adifferenceinthe amountreportedto DRA fortheTown's assessedvalueandthe
actualassessedvalueatthetimethetaxwarrantwasrun. Consequently, theTownlevied
approximately570,000 lessthanDRAhadcomputed atthetimethetaxratewas set. Itis
importantwhen the forms are filedwithDRAthatthemostcurrentinfonnation is used.
3. WediscussedtheOakParkcashaccount. AsthemoneyisconsideredcurrentlytobeTown
funds and is inthecustodyoftheTreasurer, it isthe dutyoftheTreasurerto insurethat
procedures similarto thoseused fortheTown'soperating fundsare inplace forapproval of
disbursements.
4. 1noted inmyreconciliationoftheTax Collector's reportto theQuickBooks accounting
softwarethathe has stoppedpreparingmonthlyreports, whichwehad all agreeda fewyearsago
neededtobedone. Also, Iamconcernedthatitappears thatheisnotmakingtimelydeposits as
requiredbytheRSA's. Iam goingto discuss withhimthepossibilityofha\'ingaDeputywho
couldassisthim andfill inwhenheis onvacationoroutsick.
Ifyou shouldhaveanyquestions, pleasecallme atourConcordoffice.
BALANCE SHEET 2000
Dec 31, 00
ASSETS
CurrentAssets
Checking/Savings
Bank of NH 363.28
Capital Access Account 256,456.39
Checking Account 6,455.06
NH PDIP 1,300.52
Payroll Account 279.84
Total Checking/Savings 264,855.09
Other CurrentAssets
Allowance for Doubtful Accounts (77,177.82)
Elderly Liens Receivable 4,426.26
Excavation Taxes Receivable 1,492.96
Land Use Change Tax Receivable 3,500.00
Liens Receivable ^ 263,928.15
Petty Cash 200.00
PropertyTaxes Receivable 174,546.04
Tax Deeded Property 5,805.00
Timber YieldTaxes Receivable 2,658.47
Total Other CurrentAssets 379,379.06
Total CurrentAssets 644,234.15
TOTALASSETS 644,234.15
BALANCE SHEET 2000
Dec 31, 00
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Accounts Payable
Accounts Payable 1,766.68
Total Accounts Payable 1,766.68
Other Current Liabilities
Deferred-Elderly Liens 4,426.26
Due to School District 470,154.00
Payroll Liabilities (15.39)
Total Other Current Liabilities 474,564.87
Total Current Liabilities 476,331.55
Total Liabilities 476,331.55
Equity
Fund Balance (405,067.59)
Opening Bal Equity 518,125.45
Net Income 54,844.74
Total Equity 167,902.60
TOTAL LIABILITIES & EQUITY 644,234.15
BOND INCOME REPORT 2000
Jan-Dec00 Budget
Income
FUNDINGSOURCES
Local(Bond) 283,120.93 1,176,000.00
Local(CIP) 0.00 0.00
Local(Encd'99 RelocateV1-5) 0.00 15,000.00
Local(Library) 0.00 150,000.00
Local(OakPark) 0.00 15,000.00
Local(Town OfficeSale) 0.00 0.00
NHDOT-SAG 0.00 130,000.00
RDGrant(Est.) 0.00 279,000.00
RD Loan (Est.) 0.00 186,000.00
TEA-21 0.00 204,000.00
Total FUNDINGSOURCES 283,120.93 2,155,000.00
TotalIncome 283,120.93 2,155,000.00
Expense 0.00
NetIncome 283,120.93 2,155,000.00
BOND EXPENSE REPORT 2000
Jan-Dec00 Budget
Income 0.00
Expense
ADMINISTRATIVE 0.00 1,900.00
ARCH/ENGINEERING
Constr.Serv.(Roads&WW) 0.00 60,800.00
ECSDemo 0.00 10,400.00
ESR#1 Architect(TownOffice) 9,371.79 10,500.00
ESR#2SitePlan/Septic(T.O.) 5,484.71 4,500.00
ESR#3Arch/Civil(FireSta.) 2,216.28 15,600.00
FinalDesign(Roads) 0.00 38,100.00
FinalDesign(WW) 0.00 39,700.00
Preliminary 25,000.00 25,000.00
TotalARCH/ENGINEERING 42,072.78 204,600.00
CONSTR.CONTRACTS
WW
(1) System 0.00 398,100.00
(2)TownOfficeRenovations 116,100.00 200,000.00
(3)Road Improvements 0.00 345,970.00
(4) LibraryAddition 0.00 300,000.00
(5)FireStationAddition 0.00 184,400.00
(6)OakParkBuilding 0.00 45,000.00
TotalCONSTR.CONTRACTS 116,100.00 1,473,470.00
CONTINGENCY
Contingency Balance 0.00 113,557.95
ECSSite 0.00 0.00
LibraryAddition 0.00 0.00
Road Improvements 0.00 0.00
T.Off. Reno(DemoWasteRemoval 1,928.18 1,928.18
T.Off. Reno(RemoveOutBIdg) 3,000.00 3,000.00
T.Off. Reno(WRBOrg Contr) 0.00 30,050.00
T.Off. RenoCO.#1 4,780.68 5,311.87
T.Off. RenoCO.#2 0.00 0.00
TW.OWff. RenoCO.#3 1,063.80 1,182.00
System 0.00 0.00
TotalCONTINGENCY 10,772.66 155,030.00
INTEREST(BAN/Const.) 0.00 5,000.00
LAND PURCHASE(ECS) 0.00 200,000.00
LAND PURCHASE(OldSchool) 110,000.00 110,000.00
LEGAL/BOND COUNCIL 4,175.49 5,000.00
Total Expense 283,120.93 2,155,000.00
NetIncome -283,120.93 -2,155,000.00
MS-2
REVISED1998
STATE OFNEWHAMPSHIRE
DEPARTMENTOFRE\TENUEADMINISTRATION
MUNICIPALSER\TCES DPvTSION
P.O. BOX487, CONCORD,NH 03302-04S7
[phone]
REPORT OF APPROFRIATBONS
ACTUALLY VOTED
(RSA21-J:34)
DATE OFMEETING: march 17, 2000
Town/CityOf GREENFIELD County: HILLSBOROUGH
:
MX.ail.1i.ng^AAdjdjress: PO BOX 256 - GREENFIELD, NH 03047
Phone #: [phone] Fax #: [phone] E-Mail: bosOtellink net
.
CERTIFICATE OFAPPROPRIATIONS VOTED
(ToBeCompleteQArterAnnualorSpecialMeeting)
Tnisistocertifythattneinformation containedintnisform, appropriationsactuallyvoteddvtneto^i.'n/cib,'
meeting,wastaken fromofiicial recordsandiscompletetotneLestorourknowledgeandtelief.
GO\nERNL\G BODY (SELECTMEN)
Pleasesign in ink.
(^-/fVL.'Mt'^ "?^ /mj^i^uu Conrad Dumas, Chairman
,
i-c^. /Id Jerrv Adams
~J
^U-y,^-^ if-c/.^^~r-'--~— David Hedstrom
Penalty: Failuretofilewithin20daysaltereach meetingatwhich appropriationswerevoteamay
resultinaS5.00 perdaypenaltyforeachday'sdelay (RSA21-J:36).
PURPOSEOFAPPROPRIATIONS WARR. AppropriationsAs ForUstB)
Acct.# (RSA32:3.V) ART.X Voled DcpanmrniofRevenueAdminislralion
GEiVERALGOVERKMENT xxxxxxxxx xxxxxxxxx
4130-4139r>,=:ut.vo 18 $ 67,447
18 15,138
41iO-al49ElQction.Poo.i Vital Statistics
18 23,682
4150-4151rinajicial Administration
4152 Revaluation of Proocrty
18 15,000
4153 L^q&l E3rD«nse
18 21,264
4155-4159Personnel Administration
18 6,967
4191-4193Plannmo t Zoninq
4194 3e^e-ai Government Buildj.nas 18 31,600
18 7,415
4195 Ce,..t....«
4196 Insurar.re 18 13,000
4197 AdvertisiiKj £ Reaional Assoc. 18 2,269
4199 Other General Government 18 49,050
PUBLICS.-^ETY xxxxxxxxx xxxxxxxxx
4210-4214Police 12 112,384
4215-4219AjTibulance 18 2,400
4220-4229rire 13 52,090
4240-4249Buildina Insoection 18 5,250
4290-4296r.e.ae.cvHanaaenent
4299 Other (IncludincCoirjTiunications)
A]RP0RT/A\TATION'CENTER xxxxxxxxx xxxxxxxxx
331-4309AircortOner
HIGHWAYS&STREETS XXXXXXXXX XXXXXXXXX
4311 Adr^nistration 14 272 ,348
4312 Hichwavs t Streets
4313 Bridaes
4316 Street Lichtinc, 18 4,100
4319
SANITATION xxxxxxxxx xxxxxxxxx
4321 ;^H.^P,s-ration 15 75,497
4323 SolidWaste Collection
4324 SolidWaste Disposal
4325 SolidWaste Clean-uo
4326-4329SevaoeColl. I Disoosal s Other