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Sausalito Police Department Sette PDPoy Ha Automated License Plate Readers (ALPRs) 470.1 PURPOSE AND SCOPE “The purpose ofthis policy Is 1o provide guidance forthe capture, storage and use of digital data ‘obtainec through the use of Automated License Plato Reader (ALPR) technology. 4702 POLICY The poli of the Sausalio Police Deparment isto utlize ALPR technology to capture and store tigitalicense plate data and images wile r2cognizing the astaalished arivacy rights ofthe public. Al data and images gatharod by the ALPR are forthe official use of this department. Bacause ‘such dala may eortain confidential information, itis not open to public review: 470.3 ADMINISTRATION ‘The ALPR technology, alze known as License Plate Racagniten (LPR, allows for the automated detection of conse plates. I is used hy the Sausalito Polos Deparment 1a convert data associated with vehicle license plates for oficial law enforeament purposes, luding identifying siolen or wertod vehicles, stolen Irense plates and missing persons. t may alsa be used lo tgather information related to active warrants, homeland secur, elacttonic surveillance, suspect interdiction anc stolen property racavery. Allinstalation and minlenanca of Al PR equipment, as well as ALPR dala retention and access, shall be managed by the Support Seve Division Commander. The Susport Sevices Division ‘Commander will assign mambers under histher command to admirlster tha day-ta-ciny operation olthe ALPR equipment and data 470.31 ALPR ADMINISTRATOR The Support Sevices Division Commander shall be reseansible for developing guidelines and procedures to comply with tho requirements of Civil Code § 1798,90.5 et seq, This includes, but is no limited to (Civil Code § 1798.90.51; Civil Code § 1798.90.53): (2) A description cf the joa tte or other dusigration af the members and independort tuuniracions who are authorized tc use or access the ALPR system arta collect ALPR. Information. (©) Training requirements for authorized usare (©) A description of naw Ihe ALPR system will he moritored to ensure the eecurityof the information ard compliance with applicable privacy laws. (4) Provedures for system operators to maintain records of access in compliance wh Civil Code § 1798.00.52, (e) The file and name of the curtont dasiqne in overseeing the ALPR operation. (9) Working with tie Custosian of Records onthe retention and dasinuction of ALPR data, Ika Lee, ‘Alona License Pinto Readers (ALFRG}-7 Sausalito Police Department Automated License Plato Roadors (ALPRs) (@} Ensuring this polley anc related aracedures are conspicuously posted on the department's website. 4704 OPERATIONS Uso of an ALPR is restricted to the purpases outlined below. Department mambens shal nol use, or allow others to use the equipment or database ‘ecords tor any unauthorized purpose (Chl Code § 1798.90.51; Civil Code § 1798.89.53). (@)__ An ALPR shall only be used for official lar enforcement business. (©) An ALPR may be usec in canjunctisn with any voutire patrol operation or eriinal investigation, Reasonable suspicion or probable cause fs nol required before using an ALPR, (c) While an ALPR may bs used to canvass license plates ground any crime scone, particular consideration should be given to using ALPR-equipped cars fo canvass areas around homicides, shootings and other "ajar incidents, Partal conse plates raparied during major crimes should be entered inte the ALPR systar in a allempt to identify suspect ohicies. {€)_ No mombor ofthis deparimant shall operate ALPR equipment or access ALPR data ‘without frst completing department-epproved traning, (e) No ALPR operator may accoss dapatmant, stata or federsl dats unless otherwise authorized 1 do so, {) 1 aracticanie, ne officer should verfy an ALPR response through the Calfomis Law Enforcement Tolecommunicatlons System (CLETS) before taking enforcement action Uhl is based solely on an ALPR alert. 470.5 DATA COLLECTION AND RETENTION ‘The Support Sevices Division Commander is rasponsibla for ensuring systems and processes ae In placa for he proper collection and retention of ALPR data, Data wll be transferred from ‘vehicles to the designated storage in accordance with depariment procedures, All ALPR data downloaded to the server shoule be stored for a minimum of one year {Government Code § 940906) and in sccordance with the cstablshed racards retention schedule. Thereafter, ALPR data should be aurgad uriess it has become, or it is reasanable to believe it will become, evidence in a criminal or chil action aris subject Lo a aiscovery request fr ther laws. action to produce records. In those circumstances the applicsble data should be downloaded from tha server anto pertable media ane booked inta evidence, 470.6 ACCOUNTABILITY All data willbe closely safequardad and protected by hor pronedursl and technological mens, ‘The Sausalito Polce Depariment wil observe the fllawing safaquarde regarding aocess fo and 48e of stored data (Cuil Cade § 1798.90.51; Civil Code § 1798.90.53) oe, ‘uloneial Lore Pie Rensos(ALPRay-2 Sausalito Police Department ‘Saute PDP Mra Aulomated License Plate Readars (ALPRs} & o ie) [AIIALPR data downloaced tothe mobile workstation and in storage shallbe accessible only through a loginipassward-protected system capable of documenting all accuse ‘of information by name, date and time {Civil Goce § 1798.90.52), Members apprevod to access ALPR date under these guicelines are permited to ‘access the dala for egilimale law en‘orcement purpases only, such as whan the dale relate ta a specific criminal investigation or deparmentrtated cil or administrative action ALPR systor aucis should he conducted on a regular basis. For sacurty or data breaches, see the Records Release and Mainlenanoe Policy 470.7 RELEASING ALPRDATA The ALPR dala may be shared only with other lew enforcement or prosecutorial agennies for etficia: law enforcement purposes or as otherwise parmitlad ty law, using the following procedures: @ © © “The agency makes a written request forthe ALR data that Inchates: 1. The name af the agency. 2. Thename atthe person requesting. 3, The intended purpose of obta ning the information. ‘Tho raques: Is reviewed by the Suppor Sevices Division Commander or the suthorized designee and approved ae‘era the requests ull “The approved requests retained on fi, Requests for ALPR data by non law enfarcament or non-prosecutrial agencies willbe arucessed 3s provid in the Rerords Maintenance and Reloase Palcy (Ci Cave § 1798.80.55) 470.8 TRAINING The Training Sergeant should cnsure that mambers receive department-approved training for those authorizad to use or acoess the ALPR system (Chill Goce § 1798.90.51; Chil Cade § 1798.90.53}, ‘as Phe Roatre (APRS) &