Table Of Content

sys San Francisco PublicLibrary Government Information Center San Francisco Public Library 100 Larkin Street, 5th Floor San Francisco, CA 94102 REFERENCE BOOK Not to be taken from the Library 3 1223 07805 8469 1 • rage 1 01 h Commission Meeting Elections pm Wednesday, January 3, 2007 at 7:00 Room 421 City Hall ORDER OF BUSINESS CALL TO ORDER 1. DOCUMENTS DEPT. ROLL CALL 2. SEP 2 7 2007 cFiLaAnG QSAAILUIITF SAN FRANCISCO 3. 1 PUBLIC LIBRARY Commission's genera, jurisdiction. Comment on any issue within the Elections Public 4. Director's Report 5. . Preview of Possible Supplemental Budget Request -— —.— p^^w^Budgetfor Fiscal Year 2007-2008 « - . Status report on the approval of the contract for new voting system. l</7 development. Code Amendments before the Board of Supervisors . update of the Elections SSSBSSsbBsl. tally. Commissioners' Reports 6. • Meetings with public officials nongovernmental organizations • Meetings with •• Ouvnergs?ianhgteanpdlaOnbnsienrgvafotrioCnomacmtiisvistiieosn activities and areas of study OLD BUSINESS 7. Commission minntes for the meeting of Discussion and possibie notion to approve the E.ec.ions 8/10/2007 rfVitm1ed21 4 . Page 2 of October 4, 2006. 1. There were technical difficulties with the recording equipment for this meeting and the approval of the minutes were delayed awaiting input from Mr. Lou Dedier regarding a statement he made regarding the monetary amount his company would need for providing new equipment to the DoE in the future. Decision will be made regarding whether to include this statement, if received in time for approval of the minutes at this meeting, or to approve the minutes as they stand without Mr. Dedier's statement. NEW BUSINESS 8. (a) Discussion and possible action to approve the Elections Commission minutes for the meeting of December 6, 2006. (b) Discussion regarding possible amendments to the Elections Commission Bylaws: • to include a set date for presentation of the Annual Report to the Commission. Sec. 4.103 of the San Francisco Charter states that each board and commission of the City and County shall be required by ordinance to prepare an annual report describing its activities, and shall file such report with the Mayor and the Clerk of the Board of Supervisors. S.F. Admin Code Sec. 1.56(c) requires that each board, commission or department head required to prepare an annual report inform the Clerk of the Board of Supervisors in writing of the date by which the annual report shall be posted. (Deputy City Attorney Ann O'Leary) include the Commission's Attendance Policy as part of the Bylaws. On (ii) November 15, 2006, the Elections Commission adopted an attendance policy at the urging of the Mayor and the Board of Supervisors. The Commission will consider whether to adopt the policy as part of its bylaws. (iii) to include a policy requiring Commissioners to forward correspondence addressed to a majority of the Commission to the Commission Secretary for inclusion in the public review file. Under the Brown Act, "writings, when distributed to all, or a majority of all, of the members of a legislative body of a local agency by any person in connection with a matter subject to discussion or consideration at a public meeting of the body, are disclosable public records under the California Public Records Act and shall be made available upon request without delay." Cal. Gov't Code . . § 54957.5(a). The Commission will consider establishing a procedure to allow the Secretary of the Commission to retain these public records. (c) Discussion and possible action to elect Officers of the San Francisco Elections Commission. The process shall be as follows: The current president will open nominations first for the office of president of the Elections Commission. When there are no further nominations, the president will close nominations. Public comment will then be sought. At the conclusion of public comment, there will be a roll call vote of all commissioners during which each commissioner shall say the HhtmlpH?!- 8/10/7007 rage juit name of a nominee for whom he or she wishes to vote. Any nominee receiving four votes shall be elected president. The same process will then be followed for the office of vice president. The terms of office for the new officers begin immediately at the conclusion of tonight's meeting. (Elec. Comm. Bylaws, Art. V, Sec. 1(B).) 9. Discussion regarding items for future agendas 10. Public comment on any issue within the Elections Commission's general jurisdiction. 11. Announcements ADJOURNMENT A complete packet for this meeting can be found here dhtmled21: 8/10/2007 4 ' Page 4 of Disability Access The Elections Commission meeting will be held in Room 421, City Hall, 1 Dr. Carlton B. Goodlett Place, San Franc CA. The Commission meeting room is wheelchair accessible. The closestaccessible BART station is the Civic Cei Station at United Nations Plaza and Market Street. Accessible MUNI lines serving this location are: #42 Downtown Loop, and #71 Haight/Noriega and the F Line to Market and Van Ness and the Metro Stations atVan Ness and Mt and atCivic Center. For information about MUNI accessible services call (415) 923-6142. There is accessible curb parking adjacentto City Hall on Grove Streetand Van Ness Avenue and in the vicinity ofthe Veterans Building at- Van Ness Avenue adjacentto Davies Hall and the War Memorial Complex. The following services are available on request48 hours priorto the meeting; exceptfor Monday meetings, forwhi deadline shall be 4:00 p.m. ofthe last business day ofthe preceding week: ForAmerican sign language interpretei the use ofa reader during a meeting, a sound enhancement system, and/or alternative formats ofthe agenda and minutes, please contactThe Elections Office at (415) 554- 4375 or ourTDD at (415) 554-4386 to make arrangeme forthe accommodation. Late requests will be honored, if possible. In orderto assistthe City's efforts to accommodate persons with severe allergies, environmental illnesses, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to various chemical based products. Please help the City accommodate these individuals. Individuals wi chemical sensitivity or related disabilities should call our accessibility hotline at (415) 554-6060. Know your rights underthe Sunshine Ordinance (Chapter 67 ofthe San Francisco Administrative Cod Government's duty is to serve the public, reaching its decisions in full view ofthe public. Commissions, boards, coi and other agencies ofthe City and County exist to conductthe people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MOF INFORMATION ON YOUR RIGHTS UNDER THE SUNSHINE ORDINANCE OR TO REPORTAVIOLATION OF ORDINANCE, CONTACT THE SUNSHINE ORDINANCE TASK FORCE, DONNA HALL, CLERK, CITY HALL, RC 409, 1 DR. CARLTON B. GOODLETT PLACE, SAN FRANCISCO, CA 94102-4683 AT PHONE NO.: (415) 554-77 FAX NO.: (415) 554-7854; E-MAIL: [email protected]. Copies ofthe Sunshine Ordinance can be obt< from the Clerk ofthe Sunshine Task Force, the San Francisco Public Library and on the City's website at www.ci.sf.ca.us . Materials contained in the Commission packets for meetings is available for inspection at the Elections Departmen Hall Room 48, in the Commission's Public Binder, no laterthan 72 hours priorto meetings. The ringing ofand use ofcell phones, pagers and similar sound-producing electronic devices are prohibited at this meeting. Please be advised thatthe Chair may orderthe removal from the meeting room ofany person(s) respons forthe ringing or use ofa cell phone, pager, or other similar sound-producing electronic devices. Lobbyist Registration and Reporting Requirements Individuals and entities that influence or attemptto influence local legislative or administrative action may be requir the San Francisco Lobbyist Ordinance [SF Campaign & Governmental Conduct Code §2.100] to register and repo lobbying activity. For more information about the Lobbyist Ordinance, please contactthe Ethics Commission at 30 Ness Avenue, Suite 3900, San Francisco, CA 94102; telephone (415) 581-2300, fax (415) 581-2317; web site at www.sfqov.ora/ethics .