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331.133 T6AAP 2009 Montana Department of Transportation Director, MDT Civil Rights Bureau Jim Lynch 2701 Prospect Avenue PO Box 201001 Helena, MT 59620-1001 Administrator, Human Resource Division Jennifer Jensen Chief, Civil Rights Bureau Sheila D. Cozzie scozzie(5)mt.qov ADA Coordinator Alice Flesch EEO/Affirmative Action Plan aflesch(5)mt.qov DBE Program Manager Including 2008 AAP Accomplishments and Wendy Stewart 2009 - 2014 Goals and Action Items westewart(5)mt.qov DBE Supportive Services Program Coordinator Shannon Hahn shahn(5)mt.qov EEO/Labor Compliance Specialist Montana Department of Transportation Kathy Vert kvert(5)mt.qov TITLE VI/EEO COMPLIANCE SPECIALIST Anderson Bill [email protected] serving you with pride Compliance Technician Andy Hyatt-Marcucci ahvattmarcucci(a>mt.qov MontanaStateLibrary 3 0864 1006 0286 4 Introduction The Annual Affirmative Action Plan is prepared for the Montana Department of Transportation (MDT) by the Civil Rights Bureau (CRB). The CRB is a bureau of the Human Resources Division, with a direct line of access to the Director and Administrative staff of the Agency. The Bureau is responsible for: Agency wide Title VI program Agency wide Title VII program Disadvantaged Business Enterprise (DBE) program D American with Disabilities Act (ADA) program DBE Supportive Services program Equal Opportunity Employment (EEO) contract compliance Labor Compliance programs Staff working for the Bureau include: Civil Rights Bureau Chief DBE Program Manager ADA Program Manager DBE Supportive Services Program Coordinator EEO/Labor Compliance Program Manager Title VI/EEO Compliance Program Manager Compliance Technician The EEO/Affirmative Action Plan is public record. It I broadly distributed throughout the state to various minority organizations and job service entities. In addition, it can be located in its entirety at Montana Department of Transportation website located at http://www.mdt.mt.gOv/publications/brochures.shtml#eeo . Digitized by the Internet Archive in 2012 with funding from Montana State Library http://archive.org/details/affirmativeactio2009mont 1 Table of Contents Policies, Procedures and Organizational Charts 1 External/Contractor EEO Compliance 7 Internal EEO Compliance 19 Workforce Analysis Agency Overview Workforce by Department/Unit/Division 25 Workforce Analysis by Job Title and Division 39 Workforce Analysis by EEO Category and Job Group 59 New Hires/Terminations 64 Net Changes in Employment 65 EEO-4 Form 66 Utilization Analysis 70 Goal Setting 74 Complaint Analysis 79 Applicant Flow/Four Fifths Rules Analysis 81 Personnel Activity Analysis 94 Total Training Hours Analysis 96 Four Fifths Rule Training 97 Four Fifths Rule New Hires 101 Four Fifths Rule Promotions 103 Four Fifths Rule Terminations 105 Analysis of Accomplishments vs. Prior Year Goals 107 Goals Not Attained 108 Results of Previous Year AAP and Progress 1 1 Personnel Activity Analysis for Goals 112 Policies, Procedures and Organizational Charts STATE ASSURANCE WITH REGARD TO EQUAL EMPLOYMENT OPPORTUNITY AS REQUIRED BY THE FEDERAL-AID HIGHWAY ACT OF 1968 Pursuant to the requirements of Section 22(a) of the Federal-Aid Highway Act of 1968, the State of Montana, desiring to avail itself of the benefits of Chapter 1, Title 23, United States Code, and as a condition to obtaining the approval of the Secretary of Transportation of any programs for projects as provided for in Title 23, United States Code, Section 105(a), hereby gives its assurance that employment in connection with all proposed projects approved on or after August 23, 1968, will be provided without regard to race, color, creed or national origin. More specifically, and without limiting the above general assurance, the State highway department hereby gives the following specific assurances: 1. The State highway department will establish an Equal Opportunity Program in furtherance of the above General Assurance, which shall include a system to ascertain whether contractors and subcontractors are complying with their equal employment opportunity contract obligations and the degree to which such compliance is producing substantial progress on the various project sites in terms of minority group employment. The State highway department will furnish such information and reports regarding contractor and subcontractor compliance as may be requested by the Federal Highway Administration. 2. The State highway department program shall include effective procedures to assure that discrimination in employment on the grounds of race, color, creed or national origin will not be permitted on any projects and if discrimination exists at the time this assurance is made it will be corrected promptly. 3. The State highway department has appointed an Equal Opportunity Coordinator whose primary duty shall be to administer the State's Equal Employment Opportunity Program as established pursuant to these assurances. 4. The State highway department will, on its own initiative, take affirmative action, including the imposition of contract sanctions and the initiation of appropriate legal proceedings under any applicable State or Federal law to achieve equal employment opportunity on Federal-aid highway projects and will actively cooperate with the Federal Highway Administration in all investigations and enforcement actions undertaken by the Federal Highway Administration. 5. The State highway department will establish and maintain effective liaison with public and private agencies and organizations which are, or should be, involved in equal opportunity programs. Such agencies and organizations include, but are not limited to labor unions, contractor associations, minority group organizations, the U. S. and State Employment Services, the U. S. and State Department of Labor. 6. The State highway department hereby agrees that it will seek the cooperation of unions, contractors, appropriate State agencies and other related organizations in the establishment of skill training programs, and will assure that all persons will have an opportunity to participate in such programs without regard to race, creed, color or national origin. 7. The State highway department hereby agrees that its own employment policies and practices with regard to State highway department employees any part of whose compensation is reimbursed from Federal funds will be without regard to race, color, creed or national origin. 8. The State highway department shall include in the advertised specifications notification of the specific equal employment opportunity responsibilities of the successful bidder as those responsibilities are currently defined and required by the Federal Highway Administration. No requirement or obligation shall be imposed as a condition precedent to the award of a contract for a project unless such requirement or obligation is otherwise lawful and is specifically set forth in the advertised specifications. Procedures forthe prequalification of Federal-aid contractors and subcontractors to determine their capability to comply with their equal employment opportunity contract obligations will be issued as a supplement to this interim assurance for implementation by December 1, 1968. 9. The State highway department will obtain and furnish to the Federal Highway Administration such information and reports as may be requested to enable the Federal Highway Administration to determine compliance by the State highway department with this assurance. Director, Montana Department of Transportation ' Title Date