Adobe Acrobat 8 for Windows and Macintosh: Visual QuickStart Guide Includes index

264 Pages·2006·28.175 MB·English

by  Deubert, John;Staff, Peachpit Press

VISUAL QUICKSTART GUIDE
A A 8
dobe crobAt
for windows and Macintosh
John Deubert
Peachpit Press
Visual QuickStart Guide
Adobe Acrobat 8 for Windows and Macintosh
John Deubert
Peachpit Press
1249 Eighth Street
Berkeley, CA 94710
[phone]
[phone]
[phone] (fax)
Find us on the World Wide Web at: www.peachpit.com
To report errors, please send a note to [email protected]
Peachpit Press is a division of Pearson Education
Copyright © 2007 by John Deubert
Editor: Becky Morgan
Production Coordinator: Myrna Vladic
Copyeditor: Tiffany Taylor
Composition: Jerry Ballew
Indexer: Julie Bess
Cover Design: Peachpit Press
Notice of rights
All rights reserved. No part of this book may be reproduced or transmitted in any form by any
means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. For information on getting permission for reprints and excerpts,
contact [email protected].
Notice of liability
The information in this book is distributed on an “As Is” basis without warranty. While every
precaution has been taken in the preparation of the book, neither the author nor Peachpit shall
have any liability to any person or entity with respect to any loss or damage caused or alleged to
be caused directly or indirectly by the instructions contained in this book or by the computer
software and hardware products described in it.
Trademarks
Visual QuickStart Guide is a trademark of Peachpit, a division of Pearson Education. Acrobat and
Adobe Reader are registered trademarks of Adobe Systems Incorporated, in the United States and/
or other countries.
Many of the designations used by manufacturers and sellers to distinguish their products are
claimed as trademarks. Where those designations appear in this book, and Peachpit was aware of
a trademark claim, the designations appear as requested by the owner of the trademark. All other
product names and services identified throughout this book are used in editorial fashion only and
for the benefit of such companies with no intention of infringement of the trademark. No such use,
or the use of any trade name, is intended to convey endorsement or other affiliation with this book.
ISBN: 0-321-47079-6
9 8 7 6 5 4 3 2 1
Printed and bound in the United States of America
Dedication
For Barbara, of course.
Acknowledgements
It takes a whole hamlet to write a book and
to list everyone who turned a random collec-
tion of words into a published volume is
probably impossible. However, there are some
noteworthy citizens whom I would particu-
larly like to thank. First of all, Becky Morgan,
my editor, has a wonderfully gentle way of
telling me that my prose has become gibber-
ish, my illustrations are upsetting, and my
captions seem copied from an old Bogotá
telephone book; thank you very much. Many
thanks to Production Editor Myrna Vladic
for her tolerance in my unfortunate way with
screen shots and naming conventions. (I still
feel guilty about the naming convention
thing.) Thanks to copyeditor Tiffany Taylor,
who ensured my words at least roughly
corresponded to the English language and
to compositor Jerry Ballew, who managed to
somehow place everything on the pages in
a pleasing manner. And finally, thanks to
indexer Julie Bess who has a job not for the
faint of heart. There are undoubtedly other
people, whose names I don’t know, who made
this volume come about; I thank them all.
At home, I thank my wife for her tolerance of
my turning for several weeks into He Who
Types and Occasionally Eats; she had great
patience for an inert husband whose only
signs of life were moving fingers. And thanks
to granddaughter Elizabeth, who periodically
insisted I chase her around the house; some
days it was the only exercise I got.
Table of Contents
Chapter 1: Starting with Acrobat 1
Opening and Quitting Acrobat 8 .................2
Examining the Getting Started Window ..........3
Examining the Initial Screen .....................6
Examining the Menus ...........................8
Examining the Toolbars ....................... 10
Customizing Toolbars ......................... 13 T
a
Working with Navigation Panes ............... 14 b
Setting Preferences ............................ 16 le
o
Chapter 2: Viewing a Document 19 f
C
Opening a PDF File ............................ 20 o
n
Moving from Page to Page ..................... 21 t
e
Moving from View to View .................... 22 n
Zooming In and Out .......................... 23 ts
Selecting a Page Layout. . . . . . . . . . . . . . . . . . . . . . . . 29
Searching for Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
Arranging Documents on the Screen ........... 32
Using Reading Mode .......................... 33
Using Links and Bookmarks ................... 35
Measuring Sizes and Areas .......................37
Chapter 3: Saing and Printing Files 41
Saving a PDF File ............................. 42
Exporting to Other Formats ................... 43
Minimizing File Size .......................... 48
Printing a Document .......................... 49
Print Options ................................. 51
Printing Multiple Pages per Sheet .............. 54
Printing a Booklet ............................. 55
Chapter 4: Making PDF Files 57
Printing to a PDF File ......................... 58
Using PDFMaker in Microsoft Office ........... 59
Converting Images and Other Files to PDF ..... 61
Scanning Directly to PDF ...................... 62
Merging PDF Files ............................ 64

Table of Contents
Creating a PDF Package ....................... 66
Converting Web Pages to PDF ................. 68
Converting Screen Shots to PDF ............... 70
Chapter 5: Adding Comments to a Document 73
Examining Acrobat’s Commenting Tools ....... 74
Adding a Sticky Note to a Page ................. 76
Adding a Text Box Comment .................. 78
Adding a Callout Comment .................... 81
Adding Lines and Arrows. . . . . . . . . . . . . . . . . . . . . . 82
Drawing Ovals and Rectangles ................. 83
Adding Polygons and Clouds .................. 84
Text Edits .................................... 86
Applying a Stamp to the Page .................. 88
Creating Your Own Stamp ..................... 90
Checking Spelling in Comments ............... 92
s
Exporting and Importing Comments ........... 93
t
n
Enabling Commenting in Reader ............... 95
e
t
n Chapter 6: Reading Commented Documents 97
o
C Examining the Comments List ................. 98
f
o Replying to a Comment ...................... 100
e Marking Comments .......................... 101
l
b
Managing the Comments List ................ 102
a
T
Searching for Text in Comments .............. 104
Printing Comments .......................... 106
Migrating Comments ........................ 109
Chapter 7: Reiewing PDF Documents 111
Starting an Email-Based Review .............. 112
Reviewing a Document ....................... 114
Receiving Email-Reviewed Documents ........ 115
Starting a Shared Review ..................... 116
Reviewing a Shared Document ................ 119
Receiving Server-Based Reviews .............. 120
Chapter 8: Manipulating Pages 121
Rearranging Pages ........................... 122
Extracting Pages ............................. 123
Inserting One File into Another ............... 124
Replacing Pages .............................. 125
Rotating Pages ............................... 126
Cropping Pages .............................. 128
i
Table of Contents
Chapter 9: Adding and Changing Text
and Graphics 131
Touching Up Text ............................ 132
Modifying Line Art ........................... 134
Adding Headers and Footers .................. 137
Adding a Background ........................ 140
Adding a Watermark ......................... 142
Redacting a Document ....................... 144
Chapter 10: Adding Simple Naigation Features 149
Adding Bookmarks to a Document ........... 150
Creating Links ............................... 153
Modifying Existing Links ..................... 156
Making Automatic Web Links ................ 157
Creating Articles ............................. 158
Chapter 11: Creating an Acrobat Presentation 161 T
a
b
Setting Open Options ........................ 162
l
e
Creating a Full Screen Slide Show ............. 164 o
Creating a Next Page Button .................. 166 f
C
Creating a Self-Running Presentation ......... 168 o
Placing a Movie on a Page .................... 170 n
t
Playing a Movie .............................. 173 e
n
Adding Sound to a PDF Page ......................175 t
s
Chapter 12: Organizing Documents 177
Examining the Organizer ..................... 178
Using the History Pane ....................... 180
Using the Places Pane ........................ 181
Using the Collections Category ............... 182
Chapter 13: Creating Forms with Acrobat Pro 185
About LiveCycle Designer .................... 186
Using Form Templates ....................... 187
Editing Forms with LiveCycle Designer. . . . . . . . 190
Converting Electronic
Documents to Forms .................... 193
Adding a Form Field with
the Forms Toolbar ....................... 196
Adding a Submit Button Using
the Forms Toolbar ....................... 198
Distributing Forms ........................... 200
Receiving Forms ............................. 202
ii
Table of Contents
Chapter 14: Password Protection 205
Restricting File Access ....................... 206
Restricting Reader Activities .................. 209
Chapter 15: Digital Signatures 213
About Adobe Self-Sign Security ............... 214
Creating a Digital ID ......................... 216
Creating a Certificate from an ID .............. 218
Importing a Certificate as a Trusted Identity ... 220
Signing a PDF Document ..................... 222
Creating a Signature Appearance ............. 224
Creating a Signature Field .................... 226
Validating a Signed Document ................ 228
Chapter 16: Conerting Paper to PDF 231
Typing on a Paper Form ...................... 232
s Creating a Searchable Image .................. 234
t
n Converting a Scan to Text and Graphics ....... 236
e
t Correcting OCR Suspects ..................... 238
n
o
C Appendix A: For More Information 241
f
o Books ....................................... 242
e Web Resources .............................. 243
l
b
a Index 245
T
iii
ChapterTitle
Starting
with Acrobat
We’ll start with the basics: how to open
Acrobat, what you’ll be looking at when you
do so, and how to quit the application. You’ll
also learn how to customize some of the
Acrobat user interface to your taste.
We’ll explore the details and use of Acrobat’s
toolbars, menus, and other interface items
S
throughout this book; here, we’ll orient you t
a
so you become comfortable with the layout r
t
of the software’s windows. in
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