Adobe Acrobat 5 PDF bible

793 Pages·2001·10.814 MB·English

by  Ted Padova, Adobe Systems

3577-3 Cover 5/21/01 10:46 AM Page 1
If Acrobat 5 can do it, you can do it too . . . 100% 100% “The Acrobat 5 PDF Bible is the gospel truth —
a must-have reference for all disciples of
Whether you’re a graphic artist or prepress specialist looking for the most efficient way to deliver files to
the portable document format!”
clients and printers, a Webmaster repurposing information for your Web site, or a manager aiming to cut C O M P R E H E N S I V E ONE HUNDRED PERCENT
COMPREHENSIVE — Karl De Abrew, CEO, Planet PDF
software licensing costs and streamline information distribution, you need this book. Packed with insider tips AA
AUTHORITATIVE
and innovative ideas, Acrobat 5 PDF Bible delivers all the information you need to create files that anyone can WHAT YOU NEED
view, annotate, edit, print, and publish — regardless of platform, software, or media. ccAA ONE HUNDRED PERCENT
Inside, you’ll find complete dd
rroo Distribute files
coverage of Acrobat and PDF files
With a simple bb
across platforms and
• Cut review cycles by having people annotate PDFs online JavaScript ooee
routine you can ®® media — without
• Use Adobe Acrobat 5 to edit PDF documents and prepare
import images bb altering fonts or
them for print, Web, and screen viewing into any PDF
graphics
• Convert Web pages into PDF files automatically using Web Capture document
aa
• Use PDF instead of HTML when viewing, downloading, Create and
or posting information on the Web tt edit documents for
• Discover how to work with multimedia, thumbnails, and View tagged ®® high-end prepress
hyperlinks in PDF bookmarks
55 applications or
within a
• Create and upload a PDF e-book
document e-book publication
• Use JavaScript when creating interactive dynamic PDF forms with the View
• Import and export PDF files from and to other Adobe programs WebLinks Create dynamic PDF
command PP
• Rectify output to different imaging devices using the Distiller’s Job forms with JavaScript
Options
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• Extend Acrobat 5’s functionality with third-party plug-ins
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Organize, view, 55
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and summarize FF ccrroobbaatt PPDDFF
Over 60 Acrobat 5 plug-ins, utilities, and software demos comments
•Crackerjack evaluation version with Acrobat’s ®®
•PDF Toolbox and ARTS tools demo versions Comments palette
•A searchable PDF version of the book plus example files
PADOVA
Shareware programs are fully functional, free trial versions of copyrighted programs. If you like particular programs, register with their authors for a
nominal fee and receive licenses, enhanced versions, and technical support. Freeware programs are free, copyrighted games, applications, and utilities.
You can copy them to as many PCs as you like—free—but they have no technical support.
Bible
w w w . h u n g r y m i n d s . c o m
System Requirements: $44.99USA Reader Level: Shelving Category:
PC with Windows 9xor higher; Mac OS 8.1 $67.99Canada Beginning to Advanced Graphics
Over 60
or higher; 64MB RAM £36.99UK incl. VAT
plug-ins,
utilities, and
ISBN 0-7645-3577-3 other tools BONUS
*85555-AGJFEb ,!7IA7G4-fdfhhc!:P;o;O;t;t CD-ROM
Over 60 plug-ins, utilities,
and other tools Ted Padova
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Adobe®
Acrobat® 5 PDF
Bible
3577-3 FM.F 5/29/01 8:55 AM Page ii
3577-3 FM.F 5/29/01 8:55 AM Page iii
Adobe®
Acrobat® 5 PDF
Bible
Ted Padova
Best-Selling Books • Digital Downloads • e-Books • Answer Networks • e-Newsletters • Branded Web Sites • e-Learning
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3577-3 FM.F 5/29/01 8:55 AM Page iv
Adobe®Acrobat®5 PDF Bible Computer Publishing Corporation, Inc., for the
Published by Philippines; by Contemporanea de Ediciones for
Hungry Minds, Inc. Venezuela; by Express Computer Distributors for the
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Copyright © 2001 Hungry Minds, Inc. All rights
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ISBN: 0-7645-3577-3
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LIMIT OF LIABILITY/DISCLAIMER OF WARRANTY: THE PUBLISHER AND AUTHOR HAVE USED THEIR
BEST EFFORTS IN PREPARING THIS BOOK. THE PUBLISHER AND AUTHOR MAKE NO
REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE ACCURACY OR COMPLETENESS OF THE
CONTENTS OF THIS BOOK AND SPECIFICALLY DISCLAIM ANY IMPLIED WARRANTIES OF
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Trademarks: Adobe and Adobe Acrobat are registered trademarks of Adobe Systems, Inc. All other
trademarks are the property of their respective owners. Hungry Minds, Inc., is not associated with any
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is a trademark of
Hungry Minds, Inc.
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About the Author
Ted Padovais the Chief Executive Officer and Managing Partner of The Image
Source Digital Imaging and Photo Finishing Centers of Ventura and Thousand Oaks,
California. He has been involved in digital imaging since founding a service bureau
in 1990.
Ted has taught university and higher education classes for over fifteen years in
graphic design applications and digital prepress. Currently he teaches classes in
Scanning and Halftoning, Adobe Photoshop, and Adobe Acrobat at the University of
California, Santa Barbara and the University of California, Los Angeles.
Ted has contributed to over a dozen computer books as a technical editor, co-
author, and author, including Adobe Photoshop Look and Learn (Version 6.0), Web
Design Studio Secrets, andAdobe Photoshop 4.0 Bible (technical editor); Adobe
Photoshop Tech Support (co-author); and Acrobat PDF Bible (author), all published
by Hungry Minds, Inc. (formerly IDG Books Worldwide).
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Credits
Acquisitions Editor Quality Control Technicians
Michael Roney Carl Pierce
Marianne Santy
Project Editor Charles Spencer
Katharine Dvorak
Permissions Editor
Technical Editor Laura Moss
Barbara Obermeier
Media Development Specialist
Copy Editor Travis Silvers
Jerelind Charles
Media Development Coordinator
Editorial Manager Marisa Pearman
Rev Mengle
Proofreading and Indexing
Project Coordinator TECHBOOKS Production Services
Emily Wichlinski
Ryan Steffen
Graphics and Production Specialists
Gabriele McCann
Heather Pope
Kendra Span
Brian Torwelle
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Preface
T
he last version of the Acrobat PDF Bible, covering Acrobat 4.0, was the first of a
comprehensive publication on Adobe Acrobat. The book did well at the
resellers, and there were many online comments as well as e-mail received from
readers all over the world. As time passed and I received more comments and criti-
cisms, I thought about all the things I wished I had included in that first version and
some things that I wished I had handled differently.
When I began the Adobe®Acrobat®5 PDF Bible, I studied the comments I received
from readers and made an effort to revise the book according to what readers
asked for. This current edition covers almost all of what Acrobat 5.0 can do for you
and it covers material according to what readers wanted in a new edition.
If revisiting the Adobe®Acrobat®5 PDF Bible, it is my sincere hope you like the new
additions and the style for which it is written. If you’re new to the publication, then
I hope you like the style and content and can find answers to all your Acrobat
questions.
What Is Adobe Acrobat?
The reason many people first dismiss the thought of spending any energy on Adobe
Acrobat is due to a lack of understanding of what Acrobat is and what it does. This,
in part, is due to the fact that people jump onto the World Wide Web and download
the free Adobe Acrobat Reader software. When acquiring Acrobat Reader, many
folks think the viewing of PDF documents with Reader is the extent of Acrobat.
As I explain in Chapter 1, Reader is only one small component of Acrobat. Other
programs are included in the suite of Acrobat software that provide you with tools
for creating, editing, viewing, navigating, and searching Portable Document Format
information. In Chapter 1, I offer an explanation of Adobe Acrobat and provide a lit-
tle background on the product evolution. If you are not certain what Acrobat is,
look over the first chapter to gain more understanding for how a book of such
length can cover the product.
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viii
Adobe Acrobat 5 PDFBible
About This Book
This book is written for a cross-platform audience. Users of Windows 95, Windows
98, or Windows NT, Windows 2000, and Macintosh users will find references to
these operating systems. Acrobat does work with MS-DOS and UNIX operating sys-
tems; however, coverage for these systems is limited. You’ll find an equal devotion
to performance only within Windows and the Macintosh OS.
For the most part, using Acrobat on either platform with regard to most of the fea-
tures is identical. However, there are some distinct differences in a few features
related to working with Acrobat on either Windows or the Macintosh. When such
differences are addressed, separate references are made. If a topic is addressed and
a screen illustration is provided without reference to a distinct difference running
under different operating systems, you can expect the same options to appear on
your system.
PDF Workflows
The definition of a workflowcan mean different things to different people. One of
the nice features of working with Acrobat is the development of a workflow environ-
ment. Quite simply, workflow solutions are intended to get out of a computer what
the computer was designed for: productivity in a more automated fashion. If you go
about editing page-by-page and run manual tasks to change or modify documents, it
could hardly be called a workflow solution. Workflows enable office or production
workers a means of automating common tasks for maximum efficiency. Batch pro-
cessing documents, running them through automated steps, and routing files
through computer-assisted delivery systems are among workflow solutions.
To help delineate a production workflow from manual methods, I have a specific
icon appearing before a body of text that will alert you of a potential workflow
proposition. PDFWorkflows are addressed throughout the book. When you see the
PDFWorkflow icon, expect to see features to help you create automation in your
environment.
The Book Contents
Almost all of what you can do with Acrobat is contained within the chapters that
follow. I have made an effort to try to address many different uses for all types of
users. This book covers Acrobat features and how to work with Adobe Acrobat and
companion products. Individual industries, such as office occupations, digital pre-
press, multimedia, and Web publishing are covered. Regardless of what you do, you
should be able to find some solutions for your particular kind of work. Whether you
are an accounting clerk, a real estate sales person, a digital prepress technician, a
Web designer, or a hobbyist who likes to archive information from Web sites,
there’s a reference to your needs and Acrobat will provide a solution.
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Preface ix
To simplify the navigation of discovering Acrobat, I broke up the book into six sepa-
rate sections. There are a total of 20 chapters that address Acrobat features and
some individual purposes for using the software. The six sections include:
Part I: Welcome to Adobe Acrobat.To start off, I offer some history of Acrobat and
toss in a few of my own opinions about the computer industry and evolution of
companies and products. I should probably offer a disclaimer and say that where
you find such opinions, they are my own and in no way reflect the publisher or any
software or hardware manufacturer. I then go on to explain Acrobat and what you
get when you buy the software — yes, the complete Adobe Acrobat software does
require purchase. If you haven’t yet purchased Acrobat, you can find a detailed
description of using the free Adobe Acrobat Reader software and how to use
Acrobat Search that is also distributed free from Adobe Systems. You can then
browse the rest of the book to see if you can find features related to the other
Acrobat software that would interest you in making the purchase. Part I covers
viewing, navigation and understanding the Portable Document Format. By the time
you finish Part I, you should be able to quickly find information and understand
how Acrobat is embraced by many organizations, governments, and institutions
throughout the world.
Part II: Creating PDF Documents.Viewing and navigation limits you to observe
documents created by others. There are many different ways to create a PDF docu-
ment and all these means are thoroughly covered in Part II. I start out discussing
the easy methods for creating simple PDF files that might be used by office workers
and travel through much more sophisticated PDF file creation for more demanding
environments. In addition, many application software manufacturers are supporting
PDFs through direct exports from their programs. The advantages and disadvan-
tages of using all these methods are discussed.
Part III:Enhancing PDF Documents.This section covers the tools, menu com-
mands, and features of using Adobe Acrobat 5.0. In this section, I cover the editing,
modifications, and enhancing PDF files for many different purposes. Adding links,
movies, sounds, comments, bookmarks, thumbnails, and all of the new features of
Acrobat 5.0 are covered.
Part IV: Acrobat Publishing.This section covers distribution of PDF files in some
of the more common means available to us today. I begin with distribution of PDF
files on the Web and working with PDFs and Web browsers. Workgroup activity and
sharing information through Internet connections is also covered. New industries
emerging are focused on content distribution, so I move on to discuss eBooks and
creating eBooks in PDF format. For the interactive elements of PDF distribution,
you’ll find the chapter on Acrobat Forms helpful. Anyone interested in distribution
will also want to know something about authenticating documents and archiving
them. I cover digital signatures and archiving through CD-ROM replication in the
last chapter in this section.