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ADMINISTRATIVE NOTES Newsletter of the Federal Depository Library Program Vol. 12, no. 10 GP 3.16/3-2:12/10 April 30, 1991 Biennial Survey Due May 15! Last call: the 1991 Biennial Survey is due by May 15! A little more than a third of all depositories have already sent in their forms, with about 900 more expected in the next two weeks. Participation in the Biennial Survey is mandatory for all libraries, and is a condition for remaining in the Federal Depository Library Program. Any libraries needing forms should immediately contact: John Tate Depository Services Staff - SLL Library Programs Service U.S. G.P.O. DC Washington, 20401 (202) 275-1109 w Hot Line Now Ready to Help National Trade Data Bank CD-ROM Users The U.S. Department of Commerce has established a new Hot Line to answer technical questions about the National Trade Data Bank (NTDB) CD-ROM and to provide information to potential users on how to order the discs. The Hot Line number is 202-377-1986. If potential users of the NTDB cannot afford their own CD-ROM equipment, the Commerce Department is advising them to visit their nearest Depository Library. If you need help installing or using the NTDB, a manual is contained on the disc and can be printed off, or a glossy version of the NTDB Manual can be ordered from NTIS. Call 1-800-533-NTIS and ask for PB90-214933. The price is $23.00 plus a minimal shipping charge. If you need immediate technical assistance in gaining access to the NTDB data, the Commerce Department is asking that you call their Hot Line: 202-377- 1986. If you haven't had a chance to notice, the NTDB CD-ROM now includes Commerce's U.S. Industrial Outlook - 1991 and the biweekly issues of Business America! Other quarterly and annual Federal publications appear on the disc and may be more convenient to access and search than the printed versions. l 1 AN-v12-#10-4/30/9 €lectroniCorner The Electronic Corner is a regular feature of Administrative Notes that focuses on the new information technologies provided through the Federal Depository Library Program (FDLP). It provides documents librarians with a question and answer forum for dealing with issues and challenges arising from these new technologies. This column is dependent on contributions from the library community. Questions, responses to questions, or issues to be discussed should be send to Jane Bartlett, Electronic Corner, U.S. Government Printing Office, Library Programs Service (SL), DC Washington 20401. (Telephone: 202-275-1003). The questions in this issue are inter-related and the response given addresses both. The questions and response, as they are addressed to and answered by Library Programs Service (LPS) staff, are a departure from the regular practice of the Electronic Corner to depend on contributions from documents librarians. In this instance, it was felt that the questions addressed to LPS by a few merited a response that would have a wider audience. Thanks to Gil Baldwin, Chief of LPS' Library Division, for his preparation of the response. Question: Why is GPO's Project Hermes a dial-up bulletin board, rather than an electronic conference on a network? Question: Why doesn't LPS have an electronic bulletin board? Response: [Background: Project Hermes is a 2-year test through the Supreme Court Opinion Network (SCON) of the electronic dissemination of Supreme Court opinions. GPO GPO applied for and was granted a port into the system, with the understanding that would provide access to this information to the general public through the FDLP. Depositories have been able to call up, view, and download these opinions since November of 1990.] The decision for GPO to proceed with Project Hermes as an electronic bulletin board operating in a dial-up mode was based on two fundamental considerations: a mechanism for a timely initiation of the project, and a desire to assess the depositories' demand for this information across the depository system. GPO SCON Concerning the first point, the opportunity for to participate in required a rapid decision and quick action, which meant that GPO selected a means of FDLP dissemination that could be initiated without significant inroads into the existing budget. Furthermore, LPS selected the dial-up access because it allowed the fullest 2 1 AN -v12-#10-4/30/9 range of participation in the depository community. Access to networks is by no means universal among depositories, but any library having a microcomputer, a modem, and a telephone could participate in Project Hermes. LPS will soon announce the initiation of the LPS electronic bulletin board using the Project Hermes platform and telecommunications system as its starting point. Although dial-up access may not be the most desirable means of access and probably not the long- term method which is selected for disseminating FDLP program information, LPS has chosen this platform for much the same reasons as applied to Project Hermes: 1. Use of the existing Project Hermes bulletin board assets allows LPS to initiate a bulletin board within our existing budget and to gain practical experience with this avenue of dissemination while we examine options for the ultimate direction of the LPS bulletin board. 2. Continuation of the dial-up access allows the broadest spectrum of participation among the depositories. ws Superseded Documents Committee Newly Formed Will Revise List of Superseded Documents A new Superseded Documents Committee has been established to revise the List of Superseded Depository Documents (that may be discarded), also known as Appendix C of the Instructions to Depository Libraries This committee's work will result in the first . revision of the list since it was created in 1986. Committee members will need, and appreciate, assistance from other documents librarians in recommending titles to include on the superseded list. Names of committee members, with addresses and phone numbers, followed by a list of each member's assigned agencies, appear on the following pages. Please contact them with any suggestions you may have! 3 AN-vl2-#10-4/30/91 Members, Superseded Documents Committee Camenga, John Dwyer, Cathy Documents Librarian State University of New York at Albany Tampa-Hillsborough County Public University Library Library - Documents Section Government Publications Dept. 900 North Ashley Drive 1400 Washington Ave. Tampa, FL 33602 Albany, NY 12222 (813) 223-8865 (518) 442-3549 Carlson, George Keeting, Kathleen Documents Librarian University of New Mexico Santa Clara University General Library Santa Clara, CA 95053 Government Publications Dept. NM (319) 337-9839 Albuquerque, 87131-1466 (505) 277-5441 Cheverie, Joan Documents Librarian Kohler, Carolyn W. Georgetown University Library University of Iowa Libraries Government Documents Dept. Government Publications Dept. & O NW & 37th Streets Washington Madison St. DC Washington, 20057 Iowa City, IA 52242 (202) 687-1870 (319) 335-5925 Chiasson, Susan McClane, Joseph C. Documents Librarian Library Programs Service - SLL Central State University Library U.S. Government Printing Office DC Government Documents Dept. Washington, 20401 OK Edmond, 73034-0192 (202) 275-1119 (405) 341-2980 Crammer, Jane McFadden, David Documents Librarian Southwestern University Brooklyn College Library School of Law Library Government Ave. & Avenue H 675 South Westmoreland Ave. Brooklyn, NY 11210 Los Angeles, CA 90005-3992 (718) 780-5332 (213) 738-6725 Donovan, Joanne McNaught, Ruth Documents Librarian Documents Librarian University of California-San Diego Montgomery County Community College Central University Library Learning Resources Center Documents Dept. C-075-P 340 DeKalb Pike La Jolla, CA 92093 Blue Bell, PA 19422 (619) 534-3338 (214) 641-6595 4 AN-vl2-#l(M/30/9l Minott, Laurel Parmer, Colleen Michigan State University Bowling Green State University Documents Library Jerome Library East Lansing, MI 48824-1048 Serials/Documents Dept. OH Bowling Green, 43403 Mitchell, Sandy - Documents Librarian (419) 372-7826 Mankato State University Memorial Library - Government Publications Piscitelli, Aimee P.O. Box 8400 - MSU Box 19 Texas A & M University MN Mankato, 56002-8400 Reference-Documents (507) 389-5154 Sterling C. Evans Library College Station, TX 77843-5000 Moisden, Marie (409) 845-5310 Documents Librarian Broward County Main Library Putnam, Melanie Government Documents Dept. Documents Librarian 100 South Andrews Ave. Ohio State University Fort Lauderdale, FL 33301 College of Law Library - Documents (305) 357-7437 1659 North High St. OH Columbus, 43210 Mosley, Sherry Documents Librarian Sanchez, Mercedes Florida International University Assistant Documents Librarian Athenaeum, Documents Section Florida International University Tamiami Campus Athenaeum, Documents Section 8th St. SW. & 107th Ave. Tamiami Campus Miami, FL 33199 8th St. SW. & 107th Ave. (305) 348-2481 Miami, FL 33199 Norton, Beverly Schuster, Janice Documents Librarian Documents Librarian Brigham Young University Providence College Harold B. Lee Library Phillips Memorial Library Documents and Map Dept. River Ave. at Eaton St. Provo, UT 84602 Providence, RI 02918 (801) 378-6228 (401) 865-2631 Overby, Mary Starr, Susan Documents Library Documents Librarian Ashland Community College Library Documents Dept. University of Kentucky University of California-San Diego KY Ashland, 41101 Central Library C-075-P CA (606) 329-2999 Ext. 286 LaJolla, 92093 (619) 534-3338 5 AN-vl2-#10-4/30/91 Warner, Betty White, Judy University of Puget Sound Eastern New Mexico University School of Law Library Golden Library NM 950 Broadway Plaza Portales, 88130 WA Tacoma, 98416 (505) 562-2650 (206) 591-2295 Committee Assignments John Camenga Arms Control and Disarmament Agency Defense Department Merchant Marine and Defense Commission Federal Election Commission George Carlson Energy Department General Accounting Office Small Business Administration Tennessee Valley Authority & Joan Chererie Susan Chiasson Commerce Department Jane Crammer National Credit Union Administration Treasury Department Joanne Donovan & Susan Starr Health & Human Services Department Housing & Urban Development Department Cathy Dwyer & Mary Overby Civil Service Commission Federal Emergency Management Agency Federal Home Loan Bank Board Federal Mediation and Conciliation Service Federal Maritime Commission General Services Administration Interstate Commerce Commission United States Postal Service Commodity Futures Trading Commission Consumer Product Safety Commission Federal Deposit Insurance Corporation Nuclear Regulatory Commission 6 AN-vl2-#10-4/30/91 Occupational Safety and Health Review Commission Center Resolution Trust Corporation Pension Benefit Guaranty Corporation Technology Assessment Office Kathleen Keeting National Advisory Council on Indian Education National Labor Relations Board Merit Systems Protection Board National Capital Planning Commission National Mediation Board Personnel Management Office Railroad Retirement Board Advisory Committee on Federal Pay The African Development Foundation National Commission on Air Quality American Battle Monuments Commission Appalachian Regional Commission Architectural and Transportation Barriers Compliance Board Board for International Broadcasting National Advisory Council on Child Nutrition Commission on Fair Market Value Policy for Federal Coal Leasing National Critical Materials Council National Drug Policy Board Ship Structure Committee Federal Mine Safety and Health Review Commission National Academy of Public Administration National Advisory Committe on Oceans and Atmosphere Prospective Payment Assessment Commission United States Institute of Peace Pennsylvania Avenue Development Corporation Physician Payment Review Commission Postal Rate Commission Regulatory Council Federal Council on Aging Federal Executive Board Federal Services Lmpassess Panel Federal Committee on Ecological Reserves Federal Retirement Thrift Investment Board Federal Financial Institutions Examinations Council National Council on Disability United States Holocaust Memorial Council Interagency Committee on Intermodal Cargo International Joint Commission Canada-United States Interparliamentary Union, United States Group Interagency Task Force on Acid Precipitation Japan-United States Friendship Commission Selective Service System 7 AN-vl2-#10-4/30/91 Carolyn W. Kohler Agriculture Department Farm Credit Administration Joseph C. McClane Government Printing Office David McFadden & Betty Warner Administrative Conference of the United States U.S. Supreme Court Historical Society Justice Department Judiciary United States Sentencing Commission Ruth McNaught President of the United States Executive Office of the President White House Historical Association Franklin Delano Roosevelt Memorial White House Conferences Laurel Minott Transportation Department Interagency Regulatory Liaison Group Sandy Mitchell Marine Mammal Commission Council on Graduate Medical Education National Advisory Council on Vocational Education Education Department National Advisory and Coordination Council on Bilingual Education Federal Interagency Committee on Education National Advisory Council on Women's Educational Programs Intergovernmental Advisory Council on Education National Advisory Council on Continuing Education Foreign Scholarships Board National Advisory Council on Adult Education Marie Moisden Environmental Protection Agency Veterans Affairs Department Commissions, Committees, and Boards Advisory Council on Social Security Water Resources Council 8 AN-vl2-#10-4/30/91 & Sherry Mosley Mercedes Sanchez & National Archives Records Administration Foreign-Trade Zones Board U.S. Information Agency International Trade Commission Library of Congress Overseas Private Investment Corporation Advisory Commission on Intergovernmental Relations Export-Import Bank of the United States National Commission on Libraries and Information Science National Advisory Council on International Monetary and Financial Policies Panama Canal Commission & National Aeronautics Space Administration Inter-American Foundation Beverly Norton State Department United States Advisory Commission on Public Diplomacy Colleen Parmer Federal Trade Commission Federal Communications Commission Civil Rights Commission Securities and Exchange Commission Aimee Piscitelli Interior Department Migratory Bird Conservation Commission Melody Putnam National Commission for Employment Policy Equal Employment Opportunity Commission Federal Labor Relations Authority Labor Department Janice Schuster United States Capitol Historical Society Congress Judy White Action Fine Arts Commission National Science Foundation National Foundation on the Arts and the Humanities Peace Corps Smithsonian Institution Advisory Council on Historic Preservation W 9 AN-v12-#10-4/30/91 Readers Exchange Open-File Reports Supplement Appalachian State University also discards USGS Open-File Reports in microfiche as they are superseded by printed publications. The list below, covering the 1990 issues of Publications of the U.S. Geological Survey, supplements that provided by Lisa Weikel and Kathleen Koch of the University of Wisconsin-Milwaukee. Their list appeared in the February 28, 1991 issue of Administrative Notes (v.12, #6). Superseded OFR # Publication Replacing OFR 83-470 Bulletin 1781 84-130 Water-Supply Paper 2320-A 84-741 Professional Paper 1370-D 84-743 Professional Paper 1370-F 84-744 Professional Paper 1370-G 84-745 Professional Paper 1370-H 85-180 Techniques of Water-Resources Investigations 03-B4 86-154 Bulletin 1871 86-543 Water-Supply Paper 2338 86-564 Bulletin 1866-E 86-585 Bulletin 1857-D 87-472 Water-Supply Paper 2359-A 87-573 Water-Supply Paper 2348 88-92 Water-Supply Paper 2370-E 88-191 Water-Supply Paper 2363 88-337 Water-Supply Paper 2366 88-710 Techniques of Water-Resources Investigations 03-A19 89-55 Circular 1049 89-169 Circular 1043 90-511 Bulletin 1744-B 90-515 Bulletin 1741-F Submitted by: Suzanne Wise Documents Librarian Appalachian State University Boone, North Carolina 28608 W 10