Table Of Content

13 UMASS/AMHERST 312066 036 4555 4 Massachusetts Police Accreditation Commission Or r a Commonwealth of Massachusetts Executive OfficeotPu>iic Safety Accreditatio rP^^s^ News Flash Volume Issue June 1998 1 1 Departments are therefore authorized to use these FINANCIAL funds to pay their accreditation fee as well as other related costs. If you have any questions on the authorized use of these funds for accreditation, call Insurance Reimbursement Programs Paul Jarosiewicz in EOPS, Programs Division, 617- 727-6300, ext. 313. As most of you are already aware, the Massachusetts Inter-local Insurance Association BOOKS will reimburse 50% of your accreditation fee (25% upon receipt First Edition of an application, and 25% upon lACP's Manual of Police achievement of accreditation). - Recently, Great American Traffic Services Policies announced through Massamont and Procedures. To those Insurance that it will reimburse a who requested a copy of this total of 66% of your accreditation manual at the MCOPA's Spring fee (33% upon application, and 33% Conference through our office, upon accreditation). For more IACP has advised us that the information on these programs, call: manual should be ready for distribution in late July. MIIA Jeffrey Siena 800-882-1498 Commission's Resource Library Gets GreatAmerican Face-lift. The Commission welcomes intern Hugh Campbell 800-444-3916 Amanda Kimball. Amanda is a criminal justice student at U-Mass Lowell and will be doing a summer internship with staff. Her first project will be to organize various resource materials in the State Awarded Community Policing Funds Commission's Library (sample policies, forms and from the exemplary programs) and then will index them Executive Office of Public Safety according to their corresponding accreditation standard numbers. Once again, participation in the police accreditation program is considered to be an innovative initiative. Accreditation News Flash 2 qualifications (at least 5 years full-time supervisory Amanda will also be helping staff to research and/or administrative experience as a law sample policies and procedures for agencies when enforcement practitioner) will be notified of they request them. Ifyou need some help in policy upcoming training sessions to attend. development, call our main number, 781-942-4801 and ask for Gary (anytime) or Amanda (Fridays BUSINESS only). Ifwe have what you're looking for, we'll fax or mail it to you. And ifwe don't, we'll try to find someone who does. Agencies Seek Accreditation Note: Some ofour resources are also available on As of 06/19/98: The Commission has received a disk. total of 80 applications. A breakdown by agency type is as follows: 72 municipal, 6 college/university and 2 other. Listed below are the HELP WANTED police agencies that have applied: Municipal (12) Input on Standardizing Acton Hamilton Rowley the Agawam Hampden Salisbury Amesbury Haverhill Seekonk On-site Assessment Ayer Ipswich South Hadley Barnstable Lexington Southbndge With the Standards Committee now in place, and Bedford Longmeadow Stockbridge with assessor recruitment and training underway, Belmont Lowell Stow Beverly Manchester-by-the-sea Swansea the Commission will be ready to respond to any Billerica Marshfield Templeton agency's request for an on-site assessment Bolton Medford Tewksbury beginning in September. Over the summer, I will be Brookline Methuen Truro working on structuring the on-site assessment. More Burlington Middleton Uxbridge specifically, it is my intention to develop some CCaarnltioslne NNaathiacnkt WWaallptohlaem My specific evaluation measures for each standard. Chelmsford New Bedford Watertown goal is to "standardize" assessments from one Concord North Reading Wenham department to another and for everyone's benefit, Dalton Northborough WestNewbury maintain some consistency among assessors and Dartmouth Norton West Springfield Dennis Peabody Westborough assessments. Easton Pembroke Weston Edgartown Plymouth Westwood Ifyou are interested in attending any one or more of Foxborough Princeton Woburn a series of meetings to help determine what Gloucester Raynham Great Barrington Reading evaluation measures would befair, reasonable and Hadley Revere thorough, call me (Donna Taylor Mooers) for the A meeting schedule. copy of the final product will College/University (6) be provided to all chiefs in the process and to any BridgewaterStateCollege chiefnot in the process upon request. Massachusetts InstituteofTechnology MountHolyokeCollege Northeastern Universtiy Tufts University We're Recruiting Assessors Wentworth Institute If you would like to serve as an Assessor, please Other (2) contact our office for an Assessor Application. Massachusetts BayTransportation Authority Applicants meeting the Commission's minimum MassachusettsStatePolice Accreditation News Flash 3 A: Yes. In fact, you are welcome (and encouraged) Predicting the future to bring us more than one. It is very important that you get assurance up front that you are proceeding * The Massachusetts Police Accreditation Program is in the nght direction. You don't want to find out • in large pan funded by the Edward Byrne Memorial after you have stuffed 200+ tolders that vou State and Local Law Enforcement Assistance completed/organized them incorrectly. Again, you Program, through the Executive Office of Public can either come to our Reading office or we will Safety. As many of you know, this grant requires come to you. Call Gary for an agency visit. match funds from the receiving agency. In order to meet this obligation, the Commission is using Q: / misseda callfrom Gary Watson the other day. application fees collected from participating doyou know why he was calling? agencies. A: He was probably making one ofhis routine calls Ifyour agency submitted a Letter of Intent (back in the Spring of 1996) stating that you would to you to see how you are doing and if he can help participate in the state accreditation program if you with anything (maybe a sample policy or help one was established, and you have not yet with some problem-solving). He was also calling to submitted an application, would you kindly call update you on new developments such as recently our office and update us on your status. This established policies ofthe Commission, and dates of upcoming accreditation training and Mass-PAC information would be very helpful to the We meetings. are committed to helping you Commission for budget and planning purposes. through Self-assessment. Ifwe don't hear from you Thank you. occasionally, expect a call from us to find out how you are! ASK THE COMMISSION Q". Will staffreview a policy that Ijust wrote and let me know whether it complies with the standard? I'd like 10 know ifI'm on the right track. A: Absolutely. Please take advantage of the support system that we have to offer. Call Gary "81-942-4804: your options are (1) fax the policy to him 781-942-4806; (2) mail the policy to him c/o MA MPAC. P.O. Box 568, Reading 01867 or (3) come in person to our Reading office. And don't forget to indicate the standard(s) that you are trying to address. Ql / have just completed my first accreditation standard filefolder. Will staffreview itfor me and We know that being the Accreditation Manager let me know whether the right documents are in the isn't easy\ folder, whether they are in the right order, and whether I includedsufficient material demonstrating ourcompliance? Accreditation News Flash 4 In order to achieve balance on this committee in terms of agency type, agency size, geographic PEOPLE IN THE NEWS location within the commonwealth, and current rank or position, the following individuals were selected from the applications received for the Nine Selected for Standards nine-member Standards Committee. The length Committee of each term is normally two years, however, for continuity purposes, the terms of four members have been staggered and designated as one-year During the design phase ofthe Massachusetts Police appointments. Accreditation Program, a Standards Committee was envisioned to support and advise the Commission. Standards Committee Members Some of the duties and responsibilities of the committee include: Lieutenant Mark Corr (1 yr) Lexington Police Department Reviewing changes in national accreditation standards and recommending the appropriate compliance level (mandatory, optional or not Associate Director James Ferrier (2 yr) Northeastern University Police Department applicable) for state accreditation. Proposing new standards to promote Captain Dolores Ford-Murphy (1 yr) MBTA exemplary police practices and/or to conform Police Department with state and federal decisions and legislative acts, as they pertain to police activities in the Detective Raymond Grey (2 yr) Acton Police Department commonwealth. Reviewing proposals from the police ChiefRobert Haas (2 yr) Westwood Police Department community, the general public and those referred by the Commission, to amend, rescind or develop new standards. Lieutenant Alfred Lussier (2 yr) Massachusetts State Police Interpreting and clarifying standards wheneverthere are conflicting interpretations. Deputy ChiefCraig Tamash (1 yr) Barnstable Police Department Deciding on appeals prompted by staffand/or assessor decisions dealing with the Lieutenant Jon Tiplady (1 yr) Danvers Police Department applicability ofstandards and the adequacy of compliance documentation. MEMA Daniel Welch, Director of (2 yr) Deciding on waivers dealing with mandatory Marshfield Police Department standards deemed not applicable by the The Commission would like to thank all individuals agency because they address issues that the who applied. Applications not selected this round agency is not functionally responsible for (i.e. reserve and auxiliary officers, holding facility, will be maintained on file forfuture openings. If you have notyet submittedan application but would etc.). like to be considered, please call our office and request a Standards Committee Membership Application Form. Accreditation News Flash 5 NATIONAL BRIEFS CALEA Meeting Congratulations to thoseselected for the Standards Committee! The next meeting of the national Commission on Accreditation for Law Enforcement Agencies, Inc. is scheduled for: METRO/REGION Thursday, July 30- Saturday, August 1998 1, Hershey, Pennsylvania Some Accreditation Managers are getting together Call us for further details. on a regular basis in a mutual aid effort towards accreditation, and we (staff) have offered to attend these meetings to lend our assistance. If you have CALENDAR organized or want to organize a similar co-op in your area and would like staff to attend your meetings, please let us know. MASS-PAC The next meeting of the Massachusetts Police Accreditation Coalition will be: Date: Thursday, July 9, 1998 LEGAL NOTICES Time: 9:30 a.m. Location: Woburn Police Department 25 Harrison Avenue, Woburn Massachusetts Police Accreditation Agency contact: Captain Jim Martin, 781-932-4531 Commission TRAINING Training, specific to accreditation, is provided after The next meeting ofthe Massachusetts Police each business meeting. At this meeting, two topics Accreditation Commission will be: will be covered: Standards 1.1.1 through 1.2.6 Date: Friday, August 7, 1998 AM Time: 10:00 Presenter: Captain Dolores Ford-Murphy MBTA Location: Northborough Police Department Police Department 211 Main Street, Northborough (Rt.20) The On-siteAssessment: what to expect Presenter: Donna TaylorMooers, Director Massachusetts Police Accreditation Commission . Accreditation News Flash 6 "Who's on the Commission," you asked? MASS-PAC is a statewide membership association oflaw enforcement practitioners who are striving to ChiefStephen H. Unsworth, Chairman achieve or maintain accreditation in their agency. It Waltham Police Department was founded in 1985, and continues to be a very effective resource and information network for ChiefKevin Barry accreditation managers in their mutual pursuit of Rowley Police Department accreditation. Captain Paul J. Coughlin Agency Membership is $25.00 per year Arlington Police Department For membership information, call Lieutenant Peter Dean James Alan Fox Mason (MASS-PAC's Secretary) at the Natick Northeastern University, College ofCriminal Justice Police Department. ChiefAnne P. Glavin He can be reached at 508-651-7271 M.I.T Campus Police Department PS. Don't confuse MASS-PAC with MPAC, the ChiefKenneth G. Hutchins Massachusetts Police Accreditation Commission. Northborough Police Department The Commission is a state agency within the Executive Office ofPublic Safety. On December 2, Captain James W. Martin 1997, Public Safety Secretary Kathleen M. O'Toole Wobum Police Department appointed a nine-member Commission to oversee the Massachusetts Police Accreditation Program. In ChiefCharles C. Mayo sum, the duties of the Commission include Weston Police Department establishing state accreditation standards for the A police profession, and it is the accrediting body. Town Administrator John D. Petrin list of the Commissioners can be found under the Town ofHarvard Government section ofthis publication. From the desk of.... GOVERNMENT This is the Commission 'sfirst bimonthly newsletter publication. Our intent is to keepyou informedand updatedonpolice accreditation issues. On October 17, 1996, Governor William F. Weld signed an Executive Order authorizing the Secretary In the "Ask the Commission " section, we will ofPublic Safety to establish a commission, namely answer frequently asked questions about the the Massachusetts Police Accreditation Commission process. In the "Government" section, we will (MPAC), within the Executive Office of Public inform you of any policy decisions that the Safety. The Commission was established through Commission adopts. In general, we hope toprovide the combined efforts of the Executive Office of information and resources that will helpyou inyour Public Safety, the Massachusetts Chiefs of Police pursuit ofaccreditation. Association and the Massachusetts Police Accreditation Coalition. The Commission is Donna TaylorMooers comprised ofnine members: ExecutiveDirector Accreditation News Flash 7 The Transition Policy clarifies what standards agencies will be held accountable for during their Commission Establishes a Transition on-site assessment given the evolutionary nature of Policy the standards. On April 10tn the Commission voted , on and approved the following policy: The Commission on Accreditation for Law Enforcement Agencies (CALEA) is in the process of conducting its second top-to-bottom review of the Transition Policy Standards Manual. The primary purpose of the review is to reexamine all standards and all aspects An agency that has submitted an application or of each standard: the binding part of the standard, does submit one prior to January 1, 1999, may the commentary, and the compliance level (whether elect to use either the Third Edition Standards it should remain mandatory, optional, or not Manual in its current form or CALEA's revised applicable). The Review Task Force may also Manual as adopted by the Commission (whether recommend that a standard should be deleted, or a issued as a Fourth Edition or as a Change new one adopted. Consequently, standard numbers Notice). If an agency elects to use the Third could shift. They might also recommend a minor Edition Standards Manual, it must have its on- word change in the commentary; nevertheless, it is a site assessment prior to January 1, 2000. change. Agencies that submit an application on or after As you know, what CALEA's Task Force ultimately January 1, 1999, will be bound by any new or does to change just the compliance level for a amended standards published by CALEA and national standard does not effect state accreditation. adopted by the Commission. This is because CALEA's compliance designations have already been changed (for some standards) to Ifyou have any questions on this policy, please call make them state-specific. However, what could staff. effect the compliance level ofa state standard is any new or revised language in the binding part of the NEWS standard that our Standards Committee reviews and BRIEFS recommends to the Commission that it not accept (the change) as a state standard. Commission Staff goes on line in July CALEA projects that the review will be completed late this summer and until the proposed changes are According to our contractor, we (Donna, Gary and finally accepted, it cannot speculate whether it will Jennifer) will be wired to the state network on or issue a Third Edition update (to the manual you are before July 1 giving each of us e-mail capabilities. currently using) or issue a Fourth Edition (due to the Our e-mail addresses will be published in the next possibility ofextensive changes). In order to protect edition upon completion ofthe project work. agencies currently in the process that have been working on the existing standards, the Commission One ofour immediate goals will be to make sample has established a Transition Policy. policies and forms, and accreditation program information available to you through our Web Site. "Changes in Standards should be thought of as Since you are the end-user, ifyou have any thoughts evolutionary, not revolutionary" says Waltham or ideas on what the end product should be, and/or ChiefStephen Unsworth, Commission Chairman. would like to help us develop this information network, we'd like to hear from you. Accreditation News Flash 8 allocation, community policing, and planning and research. It will also cover the accreditation REAL ESTATE standards in Chapter 15 of the Standards Manual. For more information, call Waltham Officer Rob Stering, MACA's President at 781-893- Commission staff has an office on the grounds of 1214. Camp Curtis Guild in Reading. Take Route 128 to exit 40 (Route 129). You will see signs from the Note: A review of Chapter 15 by Officer Stering is rotary leading you into Camp Curtis. tentatively the training topic for Mass-PAC's August meeting. We're located in Building #26, which is the last FOREIGN white building on the right. Ample parking is available. Inside Building #26 you'll find the Commission's Resource Library and staff: Donna TaylorMooers, ExecutiveDirector TheAccreditation Process? 781-942-4805 Thinking about applying for GaryH. Watson, FieldOperations Director accreditation but need more 781-942-4804 information about the program in order to make the decision? Call: JenniferJ. Doto, Program Specialist 781-942-4801 Donna TaylorMooers 781-942-4805 Ourmailing address is: Massachusetts Police Accreditation Commission P.O. Box 568 MA Reading, 01867 The Standards? Having difficulty understanding Our fax number is: what a standard is asking for, or figuring out what would be 781-942-4806 acceptable proofofcompliance? Call: GaryH. Watson 781-942-4804 LEARNING Crime Analysts have Organized Argeo Paul Cellucci Governor The Massachusetts Association of Crime Analysts (MACA) continues to meet on the second Kathleen M. O'Toole Wednesday of every month. On July 15 and 16, a Secretary two-day training seminar will be held at Westfield State College. The lesson plan includes how to set Robert E. Hayden Undersecretary up a crime analysis unit and will cover resource Massachusetts Police Accreditation Commission Commonwealth of Massachusetts Executive Office of Public Safety Governor Argeo Paul Cellucci Secretary Kathleen M. O'Toole Accreditation COLLECIiuN OCT 2 6 2W News Flash Massachusett: Univeisity of C-?y Depository Volume Issue 2 August 1998 1 FINANCIAL Police Accreditation Study 35% Finds Reduction in Severity Must you "Credit" in Favor of Accredited Agencies Community Policing Account with Since 1986, IRMA (Intergovernmental Risk Insurance Reimbursement Check? Management Agency - Oakbrook Terrace, Illinois) has sponsored a risk management grant program to Because the "check" that you receive from both encourage its members to upgrade their police MIIA and Great American (for participating in the department standards by achieving national police accreditation program) is a "reimbursement," IRMA accreditation. has continued to support a number ofChiefs have asked the Commission for accreditation on the premise that "local some guidance on where the reimbursement check governments are constantly and increasingly being should go if community policing grant awards are held liable for damages resulting from public used towards accreditation fees. In other words, employees wrongfully carrying out or acting must the reimbursement check replenish the without a policy." In an effort to evaluate the community policing grant award? So, the program's effectiveness, IRMA recently conducted Commission sought a legal opinion from the a study to determine whether there was a Executive Office of Public Safety, through "significant and quantitative difference in the Undersecretary Bob Hayden. And the ruling is "it is frequency and severity outcomes of police a local issue, and it is up to the individual professional liability claims occurring in accredited community to decide whether the general fund or versus non accredited IRMA member police the local department should be reimbursed." departments." In sum, their data shows that over a five year period, there was a 16% reduction in For information on the Insurance Reimbursement frequency and a 35% reduction in seventy in favor Programs, call: ofaccredited departments. MIIA Jeffrey Siena 800-882-1498 If you would like a copy of IRMA's Risk Report summarizing the Police Accreditation Study GreatAmerican (methodology, analysis, results and conclusion), Hugh Campbell (Massamont) 800-444-3916 please contact staffmember Jennifer Doto, 781-942- 4801. (Ifyou are not sure who your insurance carrier is, call us; we may be able to help you.) 2 Accreditation News Flash Need our Tax Identification Number approved and IACP projects that it will be another (TIN)? month or two before the mass mailing takes place. In the meantime, IACP has made a copy of this If you need our Tax ID number in order to process manual available to us for our library. So, ifyou are addressing any of the traffic-related standards now your accreditation application, it is located on the (Chapter 61) and can't wait for your personal copy, last page ofthe application form. feel free to visit our office and copy any of the If your Fiscal Officer requires a W-9 Form to be policies ofinterest to you. ctoomupsl.etWede(iwti'lslasneeIRtShatFoirtmi)s,cmoamiplleotredf,axsitghenefdorbmy If necessary, we will update you again in our next EOPS and returned to you. Contact Jennifer Doto, issue. Otherwise, be assured that if you requested this manual through our office at the MCOPA's 781-942-4803, for assistance in this matter. Spring Conference in Leominster, one will be forthcoming to your agency as soon as it is ready for public distribution. Calculating the Application Fee for Part-time Departments Commission's Resource Library Several Chiefs of part-time departments have Continues to Expand inquired about the cost of accreditation for their departments since the fee schedule on the application form is based on the "total number of We have created a set of Accreditation Files in our authorized full-time sworn personnel" in the agency library similar to those that you are required to maintain in your agency. As we come across at the time ofapplication. sample policies, forms and exemplary programs, we As a result of these inquiries, the application form have been indexing them by the applicable accreditation standard number. has been revised and now states that part-time departments should use the "total number of sworn full-time equivalents (FTE's)" for purposes of For example, some agencies have shared their Use calculating their accreditation fee. (Thank you for of Force Report Forms with us for standard 1.3.6, bringing this to our attention) their job descriptions for 21.2.3, and their Miranda Warnings translated in a dozen or so languages, for For further clarification on this matter, please call 1.2.2. Executive Director Donna Taylor Mooers, 781-942- 4805. Ifyou are able to share any ofyour agency's forms, policies, or other materials with us, to help other agencies along in the process, please let us know. BOOKS Allyou have to do is drop the material in the mail to us. If, on the other hand, you are looking for reference What's the status of lACP's Manual of materials from our library, please call Field - Police Traffic Services Policies and Operations Director Gary Watson. 781-942-4804. Procedures? IACP has just updated us on the publication schedule for this new manual (we've been told that it was written with police accreditation standards in mind). Since we reported last, the policies and procedures have now been