43rd AnnuAl RepoRt & Accounts 2017-18 43rd AnnuAl RepoRt & Accounts 2017-18

246 Pages·2017·9.31 MB·English

CENTRAL MINE PLANNING & 43rd AnnuAl RepoRt & Accounts
DESIGN INSTITUTE LIMITED
2017-18
(A Subsidiary of Coal India Limited)
A Mini Ratna Company
www.cmpdi.co.in
43rd AnnuAl RepoRt & Accounts 2017-18
Central Mine Planning & Design institute liMiteD
Annual Report & Accounts
2017-18
CENTRAL MINE PLANNING & DESIGN INSTITUTE LIMITED
(A SubSidiAry of CoAl indiA limited)
A Mini Ratna Company (Cat-II )
AN ISO 9001:2015 CERTIFIED
GONDWANA PLACE, KANKE ROAD
RANCHI - 834 031
CIN: U14292 JH1975 GOI 001223
Website: www.cmpdi.co.in
139
Vision
To be the global market leader in an expanding earth
resource sector and allied professional activities.
Mission
To provide total consultancy in coal and
mineral exploration, mining, engineering and allied fields as the
premier consultant in India and also in the international arena.
Management Policy of CMPDIL
With a mission of exploration of coal and other mineral resources and providing
consultancy in mine planning, design, associated engineering and management
systems, CMPDIL, as a premier consultant, strives to be the market leader in
the expanding earth resource sector and other professional activities.
We are committed to:
1. Continually improve the quality of our consultancy and other support
services with due consideration of the environment, information security
and energy performance;
2. Protect the environment by minimizing the adverse impact of our activities
on it by consistently reducing, reusing and recycling a part of the waste
generated;
3. Provide the resources for achieving the objectives and targets of the quality,
environment, energy and information security management systems;
4. Protect our information assets from threats and interruptions to maintain
business continuity and continually improve information security
performance;
5. Comply with the legal and all other applicable requirements.
GENERAL NOTE FOR SHAREHOLDERS OF COAL INDIA LIMITED
The Annual Accounts of CMPDI would be kept for inspection and also would be
available at the Headquarter for providing information to any Shareholder of Coal
India Limited on demand.
CONTENTS
Sl.
No. Subjects Page
1. management during 2017-2018 1
2. members’ of the board as on 13-07-2018 2
3. Bankers, Auditors and Registered Office 3
4. Notice for 43rd Annual General meeting 4
5. Chairman’s Statement 7
6. Performance at a Glance 16
7. Financial Overview & Statistics 17
8. Directors' Report 19
9. Annexure to Directors’ Report 117
10. CEO & CFO Certificate 129
11. Corporate Governance Certificate 136
12. Statutory Auditors' Report and replies of Management & 138
Secretarial Auditors Report and replies of Management
13. Comments of the Comptroller & Auditor General of India under 156
section 143(6) (b) and replies of Management
14. Audited Statements of Accounts 162
15. Notes to Accounts along with Cash Flow Statement 167
16. Significant Accounting Policies and Notes on Accounts with Segment wise statement 203
BOARD OF DIRECTORS AS ON 31.03.2018
EXECUTIVE DIRECTORS
Shri Shekhar Saran

Shri b.n. Shukla Shri A.K. Chakraborty
PART-TIME OFFICIAL DIRECTORS

Shri binay dayal dr. Anindya Sinha
INDEPENDENT DIRECTORS
Dr. Debasish Gupta Shri rajender Parshad
PERMANENT INVITEE
Shri Peeyush Kumar
COMPANy SECRETARy
Shri Abhishek mundhra
MANAGEMENT DURING 2017-2018
Shri Shekhar Saran : Chairman-cum-Managing Director (From 01.01.2016)
Functional Directors
Shri A.K. Chakraborty : Director (Technical) (From 03.08.2016)
Shri B.N. Shukla : Director (Technical) (From 17.08.2017)
Shri Binay Dayal : Director (Technical) (Upto 11.10.2017)
Shri V.K. Sinha : Director (Technical) (Upto 31.07.2017)
Part – Time Official Director
Dr. Anindya Sinha : Project Adviser, Ministry of Coal, (From 05.02.2018)
Shri Binay Dayal : Director (Technical) (From 09.11.2017)
Shri D.N. Prasad : Adviser (Projects), Ministry of Coal, New Delhi
(Upto 31.05.2017)
Shri Chandan Kumar Dey : Director (Finance), Coal India Ltd. (Upto 09.11.2017)
Shri Peeyush Kumar : Director (Technical), Ministry of Coal, New Delhi
(From 09.06.2017 to 05.02.2018)
Independent Directors / Part -Time Non-Official Director
Shri Rajender Parshad : Director (From 17.11.2015)
Dr. Debasish Gupta : Director (From 17.11.2015)
Permanent Invitee
Shri Peeyush Kumar : Director (Technical), Ministry of Coal, New Delhi
(From 06.05.2016)
Company Secretary
Shri Abhishek Mundhra : (From 18.02.2016)
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MEMBERS OF THE BOARD AS ON 13.07.2018
Functional Directors
Shri Shekhar Saran : Chairman-cum-Managing Director
Shri B.N. Shukla : Director (Technical)
Shri A.K.Chakraborty : Director (Technical)
Part-time Official Directors
Shri Binay Dayal : Director (Technical), Coal India Ltd., Kolkata
Dr. Anindya Sinha : Project Adviser, Ministry of Coal, New Delhi
Independent Director
Shri Rajender Parshad : Independent Director
Dr. Debasish Gupta : Independent Director
Permanent Invitee
Shri Peeyush Kumar : Director (Technical), Ministry of Coal, New Delhi
Company Secretary
Shri Abhishek Mundhra
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BANKERS, AUDITORS AND REGISTERED OFFICE
Bankers
State Bank of India,
Canara Bank
Union Bank of India,
IDBI Bank
Axis Bank
Auditors
M/s K.C.Tak & Co.
Chartered Accountants,
1, New Anantpur, Ranchi-834002.
Registered Office
Central Mine Planning & Design Institute Limited,
Gondwana Place, Kanke Road,
Ranchi - 834 031
Jharkhand, India
CIN : U14292 JH1975 GOI 001223
Website : www.cmpdi.co.in
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AnnuAl RepoRt 2017-18
NOTICE FOR THE 43RD ANNUAL GENERAL MEETING
Notice is hereby given to all the shareholders of Central Mine Planning & Design Institute
Limited that the 43rd Annual General Meeting of the Company will be held on Friday, 13rd July,
2018 at 10.30 A.M. at the Registered Office of the Company, Gondwana Place, Kanke Road,
Ranchi-834031 to transact the following business:
A. ORDINARY BUSINESS:
1. To consider and adopt the Audited Balance Sheet as on 31st March 2018, Profit & Loss
Account for the financial year ended on that date together with the Reports of Statutory
Auditor, Comptroller & Auditor General of India and Directors' Report.
2. To confirm payment of two lnterim Dividends of ` 19.50 crores @ ` 1024.26 per share
paid on 1,90,400 equity shares of the Company in March'18 and approve payment of
Final Dividend proposed of ` 4.75 crores @ Rs 124.80 on 3,80,800 equity shares thus
totaling to ` 24.25 crores as dividend for the financial year 2017-18.
3. To appoint a Director in place of Shri S. Saran (DlN: 06607551), Whole time Director
who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being
eligible, offers himself for reappointment.
4. To appoint a Director in place of Shri B.N. Shukla (DlN:05131449), Whole time Director
who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being
eligible, offers himself for reappointment.
B. SPECIAL BUSINESS:
1. To consider and if thought fit to ratify the following resolution as an Ordinary Resolution
with or without modification(s).
"RESOLVED THAT the remuneration approved by the Board in its 213th Board meeting,
held on 12.05.2018 to the Cost Auditors, M/s DGM & Associates, Kolkata for the financial
year 2018-19 at ` 1,47,650l- per annum plus applicable taxes for audit and out of pocket
expenses limited to 50% of the cost audit fee be and is hereby ratified"
The Explanatory Statement pursuant to Section 102(1) of the Companies Act, 2013 in
respect of the special business set out above is annexed hereto.
By Order of the Board of Directors
For Central Mine Planning & Design Institute Limited

(Abhishek Mundhra)
Company Secretary
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Central Mine Planning & Design institute liMiteD
NOTE
1. A member entitled to attend and vote, is entitled to appoint a proxy or proxies to attend and
vote instead of himself and the proxy need not be a member of the Company. In order to be
effective, the proxy form duly completed should be deposited at the registered office of the
company not less than forty eight hours before the scheduled time of the Annual General
Meeting.
2. Members are also requested to accord their consent for convening the meeting at a shorter
notice pursuant to the provisions of the Section 101(1) of the Companies Act, 2013.
DISTRIBUTION:
All the Shareholders
All the Directors of the company
The Chairman of the Audit Committee.
The Chairman of the Nomination & Remuneration Committee
The Statutory Auditor of the Company
The Secretarial Auditor of the Company
The Cost Auditor of the Company
The General Manager (Finance)/CFO
The Explanatory Statements pursuant to section 102 of the Companies Act, 2013
1. Ratification of Remuneration of Cost Auditors for the FY 2018-19.
The Companies (Cost Audit Report) Rules, 2011 were notified on 3rd June 2011. These were
issued by the Ministry of Corporate Affairs (MCA) in exercise of the powers conferred by the
Companies Act. MCA had mandated filing of the Compliance Report for the financial year
2011-12 and cost audit report from 2012-13 and onwards.
This cost Accounting Policy of CMPDIL is being part of the overall cost Accounting policy of
Coal lndia Limited.
with the approval of the Board of CMPDIL in its 197th meeting hetd on 02.09.2016, M/s DGM &
Associate, Kolkata was appointed for undertaking the cost Audit for the financial year 2017-18
to 2018-19 on the recommendation of Audit Committee.
M/s DGM & Associate has taken up the cost audit for the financial year 2017-18 and their
performance was found satisfactory. The Board of Directors considered in view of the
background, experience performance of the M/s DGM & Associates and approved the
appointment of M/s DGM & Associate, Kolkata as Cost Auditor for the financial year 2018-19,
which is subject to ratification of the appointment in General Meeting, at a remuneration to the
Cost Auditor for the financial year 2018-19 at ` 1,47,650/- per annum plus applicable taxes and
out of pocket expenses limited to 50% of the cost audit fee.
As per Section 148 of the companies Act 2013 read with Rute 14 of companies (Audit &
Auditors) Rule 2014, the above appointment of M/s DGM & Associates, Kolkata as Cost
Auditor was approved in tne 213th Board Meeting held on 12.05.2018 and is to be ratified by
the company in general meeting.
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