2016 AIIM Standards Policies and Procedures PDF
Preview 2016 AIIM Standards Policies and Procedures
AIIM Standards Development for ANSI Approved Documents Policies and Operating Procedures Approved, April 1, 2016 Page 1 Table of Contents Foreword ...................................................................................................................................................... 8 1.0 Organization ..................................................................................................................................... 10 1.1 Scope ............................................................................................................................................ 10 1.2 Mission ......................................................................................................................................... 10 1.3 Vision ........................................................................................................................................... 10 1.5 Operating Principles ..................................................................................................................... 10 1.4 Goals ............................................................................................................................................ 10 2 AIIM Standards Program Structure ..................................................................................................... 11 2.1 Structure ....................................................................................................................................... 11 2.2 Membership .................................................................................................................................. 11 2.3 Program of Work .......................................................................................................................... 12 2.4 Program Responsibilities .............................................................................................................. 12 2.5 Essential requirements for standards development ..................................................................... 13 2.5.1 General .................................................................................................................................. 13 2.5.2 Due process ........................................................................................................................... 14 2.5.3 Openness .............................................................................................................................. 14 2.5.4 Notification of standards development ................................................................................ 14 2.5.5 Lack of dominance ................................................................................................................ 14 2.5.6 Balance ................................................................................................................................... 15 2.5.7 Coordination and harmonization ........................................................................................... 16 2.6 Appeals ......................................................................................................................................... 17 2.7 Written Procedures ...................................................................................................................... 17 2.8 Policies .......................................................................................................................................... 17 Page 2 2.8.1 Patent Policy ......................................................................................................................... 17 2.8.2 Commercial terms and conditions ......................................................................................... 17 2.8.3 Antitrust Policy ....................................................................................................................... 17 2.8.4 Metric policy ......................................................................................................................... 17 2.8.5 Interpretations policy ............................................................................................................ 17 2.8.6 Participation waiver fee policy ............................................................................................... 18 3 Technical reports for registration with ANSI ........................................................................................ 18 4 Standards Board .................................................................................................................................. 19 4.1 Purpose and Responsibilities ........................................................................................................ 19 4.2 Membership .................................................................................................................................. 20 4.3 Balance .......................................................................................................................................... 20 4.4 Meetings ....................................................................................................................................... 20 4.5 Minutes ......................................................................................................................................... 20 4.6 Voting ............................................................................................................................................ 21 4.7 Annual Report .............................................................................................................................. 21 5 National Standards Council (NSC) ........................................................................................................ 22 5.1 Purpose and Responsibility ......................................................................................................... 22 5.2 Principles of Operation ............................................................................................................... 22 5.3 Membership ................................................................................................................................ 22 5.4 Balance ......................................................................................................................................... 24 5.5 Meetings .................................................................................................................................... 24 5.6 Voting ......................................................................................................................................... 24 6 Standards Committees ........................................................................................................................ 25 6.1 Purpose and Responsibility ......................................................................................................... 25 6.2 Principles of Operation ............................................................................................................... 25 Page 3 6.3 Membership .................................................................................................................................. 25 6.4 Balance ........................................................................................................................................ 26 6.5 Meetings ..................................................................................................................................... 26 6.6 Minutes ...................................................................................................................................... 27 6.7 Voting ........................................................................................................................................... 27 6.8 Committee Formation ................................................................................................................ 27 6.9 Committee Disbandment ............................................................................................................... 27 6.10 Subcommittees ............................................................................................................................. 27 7 Ad Hoc Groups (AHG) .......................................................................................................................... 28 7.1 Purpose and Responsibility ......................................................................................................... 28 7.2 Principles of Operation ............................................................................................................... 28 7.3 Membership ................................................................................................................................ 28 7.4 Balance ...................................................................................................................................... 28 7.5 Meetings ................................................................................................................................... 28 7.6 Minutes ..................................................................................................................................... 28 7.7 Voting ........................................................................................................................................... 29 7.8 Formation/Disbandment ............................................................................................................ 29 8 U.S. Technical Advisory Group (TAG) to ISO Technical Committee (TC) 171 -‐ Document Management Applications ................................................................................................................................................ 29 8.1 Scope ........................................................................................................................................... 29 8.2 Purpose and Responsibility ......................................................................................................... 29 8.3 Principles of Operation ............................................................................................................... 30 8.4 Membership ............................................................................................................................... 30 8.5 Balance ......................................................................................................................................... 31 8.6 Meetings ................................................................................................................................... 31 Page 4 8.7 Minutes ..................................................................................................................................... 31 8.8 Voting ......................................................................................................................................... 31 8.9 Annual Reports ............................................................................................................................ 32 9 Liaisons ................................................................................................................................................ 32 9.1 Purpose and Responsibility ......................................................................................................... 32 9.2 Appointment of Liaisons ............................................................................................................ 32 9.3 Voting .......................................................................................................................................... 32 9.4 Reporting ........................................................................................................................................ 32 9.5 Membership in External Groups ..................................................................................................... 33 9.6 Voting .......................................................................................................................................... 33 9.7 Annual Report ................................................................................................................................. 33 10 Procedures for the Development of Standards Documents .............................................................. 33 10.1 Types of Documents ................................................................................................................... 33 10.2 ANSI/AIIM Standards .................................................................................................................. 34 10.3 ANSI/AIIM Standard Recommended Practices ........................................................................... 34 10.4 ANSI/AIIM Technical Reports ...................................................................................................... 35 10.5 Nationally Adopted International Standards (NAIS) .................................................................. 36 11 Flow of Development ........................................................................................................................ 36 11.1 General ....................................................................................................................................... 36 11.2 PINS ............................................................................................................................................. 36 11.3 Proposals ..................................................................................................................................... 37 11.4 Draft Document Preparation ...................................................................................................... 38 11.5 Editing ......................................................................................................................................... 39 11.6 AIIM Balloting ............................................................................................................................. 39 11.6.1 Voting Principles .................................................................................................................... 39 Page 5 11.6.2 Comment Resolution .................................................................................................................. 41 11.7 ANSI Public Review and Approval ................................................................................................... 44 11.8 Document Publication .................................................................................................................... 44 12 Patent Procedures ............................................................................................................................ 45 13 Commercial terms and conditions .................................................................................................... 45 14 Maintenance of Standards, Recommend Practice and Technical Reports ....................................... 45 14.1 Document Review Requirements .............................................................................................. 46 14.2 Document Revision .................................................................................................................... 46 14.3 Document Reaffirmation ........................................................................................................... 46 14.4 Document Withdrawal ............................................................................................................... 47 14.5 Standards Project Discontinuance .............................................................................................. 48 15 Appeals Procedure ........................................................................................................................... 48 15.1 General ...................................................................................................................................... 48 15.3 Complaint ................................................................................................................................... 48 15.4 Response .................................................................................................................................... 49 15.5 Hearing ....................................................................................................................................... 49 15.6 Appeals Panel ............................................................................................................................. 49 15.7 Conduct of Hearing .................................................................................................................... 49 15.8 Decision ...................................................................................................................................... 49 16 Interpretations ................................................................................................................................... 50 17 Records .............................................................................................................................................. 52 18 Documents ......................................................................................................................................... 52 Annex A ...................................................................................................................................................... 54 Knowledge Management ........................................................................................................................... 55 (Betsy to insert from KM committee) ........................................................................................................ 55 Page 6 ANNEX B: Procedure for AIIM Recommended Practice (ARP) ................................................................ 56 B1. Purpose ......................................................................................................................................... 56 B2. Principles of Operation ................................................................................................................. 56 B3. Standards Drafting and Approval Process .................................................................................... 56 Annex C ...................................................................................................................................................... 58 Page 7 Foreword These procedures, approved by the AIIM Standards Board, provide a mechanism for the management and coordination of the development of standards in the AIIM standards program. The AIIM standards program is operated in conformance with the Association's constitution and bylaws and in concert with the guidelines established by the American National Standards Institute (ANSI) for the development of American National Standards. AIIM membership includes individuals and organizations, both public and private, representing consumers, manufacturers, service organizations and government interests. This diverse membership allows AIIM to provide and administer a voluntary standards development system for the creation, storage and retrieval of information imaging standards that may be recognized and accepted both in the U.S. and internationally. AIIM standards serve as a means of: — Promoting interchangeability and quality control of products; — Eliminating misunderstandings or confusion between manufacturers and users with respect to products for which standards are adopted; — Advancing the growth of the industry; — Benefiting the public health, safety, and welfare; and — Facilitating domestic and international trade, communication and understanding. AIIM participates in standardization activities in three areas: • In the U.S., AIIM drafts, reviews, approves and publishes standards, recommended practices and technical reports under the guidelines established by this document in concert with those of ANSI. • Internationally, AIIM serves as the administrator of the U.S. Technical Advisory Group (TAG) to ISO/TC 171, Document Management Applications of the International Organization for Standardization (ISO). The TAG represents the U.S. National Body (ANSI) in the development of international standards for electronic, micrographic, and optical information, transaction processing and image management technologies. • Liaisons with other standards development organizations are established when a common interest exists. Liaisons act as two-‐way channels of communication to keep both organizations informed. The approval procedure for recognizing standards as ANSI/AIIM standards ensures a consensus of affected interests. The AIIM National Standards Council (NSC) is balloted while the AIIM membership is afforded the opportunity to comment on each standard. NSC ballots and all comments receive consideration before a standard is approved. (See Section 10) In addition to the procedures contained in this document, AIIM Standards also operates in compliance with the ANSI Essential Requirements: Due process requirements for American National Standards. Page 8 Questions, regarding AIIM Standards Program procedures and policies should be directed to AIIM, 1100 Wayne Avenue, Suite 1100, Silver Spring, MD 20910. Page 9 1.0 Organization 1.1 Scope The scope of the areas of work undertaken by standing committees, subcommittees and ad hoc groups operating under and authorized by these policies and procedures shall be standardization of terms and their definitions, sizes, formats, quality, methods of measurement, apparatuses and procedures for the production, use, and storage and retrieval of structured and unstructured content (documents) and related source data and processes related to enterprise content management. The Association will also coordinate its work with that of other standards development organizations and committees working in related areas. 1.2 Mission To drive the development and adoption of standards and best practices to help organiztions survive and thrive in the era of information chaos by helping them to solve the problems of risk, automating content intensive business processes, engaging and collaborating better and gaining insight from the informaiton organizations have. . 1.3 Vision AIIM's Standards Program is the internationally recognized authority for developing and promoting market relevant information management best practices, standards, and guidelines that guide the industry and enable organizations to effectively use information. 1.5 Operating Principles 1. New Information management technologies are merging and emerging. 2. AIIM Standards supports standards throughout their life cycle. 3. AIIM Standards will be economically and organizationally sustainable. 1.4 Goals 1. Provide a development atmosphere that fosters collaboration and support of the technical work conducted by the subject experts. 2. Increase the membership and participation of the membership through word-‐of-‐mouth marketing. 3. Support all stages of the development of AIIM standards, ANSI approved standards, ISO approved standards and best practices, technical reports, etc through their development life cycle. 4. Increase and sustain relationships with other standards development, standards setting Page 10
Description:The list of books you might like
