20150126 mb meeting organisational development

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Organisational Development – January 2015 Dashboard
Headcount Grade Distribution as at 31.12.14
393 Job No. of % of
400 388 386
Level staff staff
359.6 364.5 A 11 2.8%
353 354
350
350
337
328.49 B 29 7.4%
324.61
321
313.82
302.4 C 115 29.3%
300
D 89 22.6%
E 92 23.4%
250
F 42 10.7%
200 G 12 3.1%
31.3.09 31.3.10 31.3.11 31.3.12 31.3.13 31.3.14 31.12.14
Headcount FTE
H 3 0.8%
The ICO also had 12 agency staff on 31 December.
Staff Gender Analysis Staff Gender Analysis by grade Staff disability analysis Staff ethnicity analysis
Male, Female Male % of
163 (% of grade) (% of grade) % of staff staff
41.5%
Level A 36% 64%
Asian and Asian
Disabled 4.8% 2.25%
British
Level B 72% 28%
Not Black and Black
95.2% 0.75%
Level C 63% 37% disabled British
Level D 61% 39% Full time/Part time split Chinese 0.25%
Level E 54% 46%
Mixed ethnicity 1.50%
Female, % of staff
Level F 60% 40%
230,
58.5% Other ethnicity 0.25%
Level G 25% 75% Full time 78.6%
White 95%
Level H 0% 100%
Part time 21.4%
Staff distribution by department
120
109
100 97.43
91
81.5
80
60
42 41.2
40 32 31.5
2927.2 28
27.6
14
20
10 10 1211.5 12 13.2
7 9.9
6.8 4 4 3 3
0
Headcount FTE
Sickness absence
9
7.38 7.77
8
7
7
5.77
6
5.02 4.86
5 4.71
4.16
4.4
4
2.84 2.97
2.72
3
1.93 1.81 1.87 2.22
2
1.86
1.57
1 1.26 1.68 0.92 0.93 1.02 1.09 0.92
0
06--07 07--08 08--09 09--10 10--11 11--12 12--13 13--14 Q2 14-15
Overall Absence % Short term Absence % Average Days lost
Short term absences exclude absences of over 3 weeks duration. 73% of staff have not had any sickness absence to date in 2014/15
Staff turnover
18.00%
15.52%
16.00%
14.00%
13.41%
12.00%
10.39% 10.50%
10.00%
8.34%
8.00%
10.00%
6.00% 7.70%
6.32%
4.00%
4.82%
2.00%
0.00%
2006-7 2007-8 2008-9 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15
(projected)
Turnover
There were 12 leavers in Q3. Reasons for leaving included: relocation; personal reasons; career change and career
progression x 9.
Learning and Development – Activity and allocation of resources
Information Professional and Career Leadership and
New Starters
Rights Training Technical Development Management
Budget allocation 2014-15 – to end of Qtr 3
£2 250 £6 390 £99 568 £882 £34 335
1% 4% 57% <1% 19%
Under scope 2014-15 – Qtr 4
£28 776 £2 500 £1 500
zero zero
16% 1% 1%
Training days 2014-15 – to end of Qtr 3
70 days 260 days 431 days 128 days 171 days
511 hours 1879 hours 3167 hours 920 hours 1260 hours
Training days 2014-15 – Planned for Qtr 4 (estimated)
83 days 138 days 67 days 26 days 97 days
606 hours 1013 hours 496 hours 193 hours 720 hours
Business priorities delivered
Induction Foundation DP /FoI Agile Project DiSC events First line manager
Introduction DP/FoI Advanced FoI Management Know about training programme
Information Security sessions
Training BCS Certificate in DP Professional
Core training in ICO Enforcement
Customer Service Qualification
TTrraaiinniinngg
Advanced Human
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Organisational Development : Summary Q3
Management support Learning and Development HR processes Health and Safety
(with Facilities)
Pay remit agreed by the Treasury in 12 staff have passed the British Recruitment exercises for Senior Policy No RIDDOR reportable
mid-December. ICO able to remove the Computer Society (BCS) Officers; accidents this quarter (none
Development Zone of pay scales by Certificate in Data Protection. so far in 14/15)
accelerating staff to the End of Year 3 20 new starters in the quarter.
11 staff awaiting results, a
Rate, which will become the new Fire evacuation exercise
S further course is planned
u starting salary for each grade. Significant recruitment campaign for taken place.
commencing January.
p Case Officers completed. Working
p
o Changes to various elements of terms closely with agencies when necessary to
r and conditions agreed with Leadership Twenty staff have successfully open up the candidate pool.
t
in Group and achieved broad acceptance completed Advanced
g
with the Trade Unions. Investigatory Skills training. Pension statements provided for all

t
h The full eight modules and staff, with residual errors or omissions
e
Consultation with Trade Unions assessments, the programme being addressed with MyCSP.
b
concerning pay have commenced.
u takes around 18 months to
s Revised Disability Action Plan submitted
i complete.
n Completion of disciplinary processes to Northern Ireland Equality
e
s which have involved in-depth research Commission.
s DiSC training is used for team
and investigation. Two staff have left the
events and business coaching.
organisation as a result.
35 profiles have been delivered
by our qualified in-house L&D
team.
A new approach to the BCS Co-ordination of support for staff with
Contract management meetings qualification will commence in Access to Work.
D
with HR database supplier. Agreed autumn 2015, this will mean
e
Move of ICO jobs website from being
li to implement upgrade to the reduced classroom hours and
v externally hosted to being part of the
e system. build on our established core DP
r core ICO website. Will deliver savings
in training, avoiding duplication. for hosting of £4,300 plus savings on
g Continued provision of accurate pay costs of keeping the site up to date.
s
e services and
r
v Content of jobs website reviewed and
i
c updated.
e
s
HR pages of ICON reformatted and
content reviewed.