2014-2015 Airfield Maintenance Activities at North Carolina Airports

230 Pages·2014·2.55 MB·English

by  Michelle G. Berry

STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION

PAT MCCRORY ANTHONY J. TATA
GOVERNOR SECRETARY

November 17, 2014

NOTICE TO PROSPECTIVE BIDDERS

Subject: Invitation to attend a Mandatory Pre-Bid Conference

Airfield Maintenance Activities at North Carolina Airports

The North Carolina Department of Transportation – Division of Aviation is requesting
bids for a purchase order contract involving airfield maintenance activities at North
Carolina airports. The contract includes full depth asphalt patching, crack sealing,
concrete and asphalt pavement repair, joint sealing, sealing/rejuvenation, rubber removal,
airfield painting, marking removal, pressure washing, micro-surfacing, polyurethane foam
systems, seeding and mulching, and other additional items. A Contract will be awarded to
the three lowest responsible Bidders. The Contractor is to furnish labor, materials,
equipment and traffic control and be available to perform work at any airport within North
Carolina.

A Mandatory Pre-Bid Conference will be held at the NCDOT – Division of Aviation
building ( 1050 Meridian Drive, RDU Airport, NC ) in the second floor conference room
on November 21, 2014 at 10:30 A.M. Contractors may call-in as an alternative to
attending in-person. A call-in number and electronic copy of the Contract Proposal will be
available at https://connect.ncdot.gov/letting/Pages/Aviation.aspx

The NCDOT, in accordance with the provisions of Title VI of the Civil Rights of 1964
(78 Stat.252) and the Regulations of the Department of Transportation (49 C.F.R., Part
21), issued pursuant to such act, hereby notifies all bidders that it will affirmatively insure
that the contract entered into pursuant to this notice will be awarded to the lowest
responsible bidders without discrimination on the grounds of sex, race, color, or national
origin.

MAILING ADDRESS: LOCATION:

NC DEPARTMENT OF TRANSPORTATION TELEPHONE: [phone] RDU AIRPORT
DIVISION OF AVIATION Fax: 919-840-0645 1050 MERIDAN DRIVE
1560 MAIL SERVICE CENTER RDU NC 27623
RALEIGH NC 27699-1560 http://www.ncdot.org/aviation/

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Statements of Minority and Women Business Enterprises participation must be presented
with the bids.

In order to be awarded this Purchase Order Contract, your pre-qualification status with
the NCDOT Contractual Services Unit http://www.ncdot.org/business/ocs/ must be
Prime or POC Prime. All subcontractors utilized will need to obtain Subcontractor status
before beginning work on a job site. Also, we are requiring that the prime contractor be a
licensed General Contractor in the state of North Carolina under the Highway
classification. You do not have to obtain these requirements to attend the pre-bid
conference or bid, but all requirements must be met no later than two (2) weeks after the
“date of availability” in order to be awarded the contract. The date of availability is set
for December 11, 2014, and will be confirmed at the pre-bid.

If you have questions, or need additional information concerning this pre-bid meeting,
please contact me or my associate Matt Hilderbran at 919-814-0550.

Sincerely,

Philip Lanier

Philip Lanier
NCDOT Airport Project Manager

MAILING ADDRESS: LOCATION:
TELEPHONE: [phone]
NC DEPARTMENT OF TRANSPORTATION Fax: 919-840-9267 RDU AIRPORT
DIVISION OF AVIATION 1050 MERIDAN DRIVE
1560 MAIL SERVICE CENTER http://www.ncdot.org/aviation/ RDU NC 27623
RALEIGH NC 27699-1560

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STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION

DIVISION OF AVIATION

CONTRACT PROPOSAL

LOCATION: North Carolina Airports COUNTY: Various

DESCRIPTION: Airfield Maintenance Activities at North Carolina Airports

BID OPENING: Thursday, December 11th, 2014 at 2:00 P.M.

NOTICE: ALL BIDDERS SHALL COMPLY WITH ALL APPLICABLE LAWS REGULATING THE
PRACTICE OF GENERAL CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE
GENERAL STATUTES OF NORTH CAROLINA WHICH REQUIRES THE BIDDER TO
BE LICENSED BY THE N.C. LICENSING BOARD FOR CONTRACTORS WHEN
BIDDING ON ANY NON-FEDERAL AID PROJECT WHERE THE BID IS $30,000 OR
MORE, EXCEPT FOR CERTAIN SPECIALTY WORK AS DETERMINED BY THE
LICENSING BOARD OR SBE PROJECT. BIDDERS SHALL ALSO COMPLY WITH ALL
OTHER APPLICABLE LAWS REGULATING THE PRACTICES OF ELECTRICAL,
PLUMBING, HEATING AND AIR CONDITIONING AND REFRIGERATION
CONTRACTING AS CONTAINED IN CHAPTER 87 OF THE GENERAL STATUTES OF
NORTH CAROLINA.

_________________________________________________________________________________________________________
NAME OF BIDDER N.C. CONTRACTOR’S LICENSE NUMBER

_________________________________________________________________________________________________________
ADDRESS OF BIDDER

RETURN BIDS TO:

MAIL: COURIER:
NCDOT – DIVISION OF AVIATION NCDOT – DIVISION OF AVIATION
ATTN: MATT HILDERBRAN ATTN: MATT HILDERBRAN
1560 MAIL SERVICE CENTER 1050 MERIDIAN DRIVE
RALEIGH, NC 27699-1560 RDU AIRPORT, NC 27623
Phone Number: 919-814-0550 Phone Number: 919-814-0550
Table of Contents

Instructions to Bidders…………………………………..…………………………. 1

STANDARD PROVISIONS

General……………………………………………………………………………... 3
Term of Contract…………………………………………………………………… 3
Contract Time……………………………………………………………………… 4
Non-Exclusive Contract……………………………………………………………. 4
Notification of Work ………………………………………………………………. 4
Intermediate Contract Time and Liquidated Damages ……………………………. 5
Pre-Construction Conference and Work Plan………………………........................ 6
Prosecution and Progress …………………………………………………….. …... 6
Purchase Order Contract Prequalification…………………………………………. 7
Brand Reference Specifications…………………………………………………… 7
Authority of the Engineer ………………………………………………. …………8
Contract Item Adjustments ………………………………………………………... 8
Bids………………………………………………………………………………… 8
Plan and Detail Alterations ……………………………….……………………….. 8
Availability of Funds – Contract Termination …………………………………….. 9
Subletting of Contract ……………………………………………………….…….. 9
Default of Contract………………………………………………………………… 9
Bankruptcy…………………………………………………………………………. 9
Cooperation Between Contractors…………………………………………………. 10
Temporary Suspension of Work…………………………………………………… 10
Liability Insurance…………………………………………………………………. 11
Contract Payment and Performance Bond…………………………………………. 12
Inspection…………………………………………………………………………... 12
Materials and Testing………………………………………………………………. 13
Supervision by Contractor…………………………………………………………..13
Payment and Retainage…………………………………………………………….. 14
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STANDARD PROVISIONS (continued)

Claims for Additional Compensation or Extension of Time………………………. 15
Prompt Payment of Subcontractors and Suppliers………………………………….15
Waste Material Disposal………………………………………………………........ 16
Gifts from Vendors and Contractors………………………………………………. 16
Outsourcing Outside the USA…………………………………………………….. 17
Domestic Steel and Iron Products (Buy America)………………………………… 17
Posted Weight Limits……………………………………………………………… 18
Erosion, Siltation, and Pollution Control………………………………………….. 18
NCDOT General Seed Specification for Seed Quality……………………………. 18
Plant and Pest Quarantines………………………………………………………… 21
Work Zone Safety and Traffic Control……………………………………………. 22
Safety Plan Requirements…………………………………………………………. 22
State Approved Holidays………………………………………………………….. 24
Night Operations…………………………………………………………………... 25
Taxiways and Private Property……………………………………………………. 25
Use of Taxiways for Takeoff and Landing Operations……………………………. 25
Pavement Damage…………………………………………………………………. 26
Minority and Women Business……………………………………………………. 26
Erosion and Sediment Control/Stormwater Certification…………………………. 40

SPECIAL PROVISIONS

Mobilization………………………………………………………........................... 47
Hot-Applied Crack and Joint Sealing for Concrete and Asphalt Pavements……… 49
Full Depth Asphalt Pavement Patching…………………………............................. 59
Flexible Repair of Concrete and Asphalt Pavement………………………………. 62
Rigid Repair of Concrete Pavement…………………………….............................. 66
Silicone Joint and Crack Sealing for Concrete and Asphalt Pavements………....... 74
Asphalt Rejuvenation…………………………………………................................. 82
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Runway Rubber Removal………….………………………………………………. 96
Airfield Marking………………………………………………................................ 100
Pavement Marking Removal……………………….……………………………….110
Polymer Composite Micro-Overlay……………………………............................... 114
Raised Pavement Markers…………………………………………………..............123
Pipe Joint Sealing Backgrouting and Soil Stabilization…….................................... 125
Concrete Pavement Leveling and Undersealing with HDPF……………………… 130
Thermoplastic Coal Tar Emulsion Crack-Filler………………................................ 135
Thermoplastic Coal Tar Emulsion Sealcoat with Aggregate…………………........ 139
Thermoplastic Coal Tar Emulsion Sealcoat without Aggregate………………........ 144
Thermoplastic Coal Tar Emulsion Slurry Seal Type A………………………......... 149
Thermoplastic Coal Tar Emulsion Slurry Seal Type B………………………......... 155
Thermoplastic Coal Tar Emulsion Slurry Seal Type C………………………......... 161
Aircraft Tie Downs……………………………………………................................ 167
Anchored Airfield Light Mats……………………….…………………………….. 173
Pavement Marking and Surface Cleaning…………................................................. 180
Shoulder, Slope, and Eroded Section Reconstruction…………………................... 184
Seeding and Mulching……………….…………..……………................................ 186
Refined Coal Tar Emulsion Slurry with Additives, Slurry Seal…………………… 191
General Labor Crews………………………………………………………………. 203
Pavement Texturing……………………………………………………………..…. 205

SAFETY DRAWINGS

Detail of Temporary Partial Closure Marking……………………........................... 208
Detail of Temporary Closure Marking (Beyond Pavement)……………………..... 209
Detail of Temporary Closure Marking (On Pavement)……………………............. 210
Approach Zone During Construction …………………………………………….. 211

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AIRPORT MAPS

NCDOT Division of Aviation Airport Project Managers.......................................... 212
Eastern NC Airports Seeding Map…….................................................................... 213
Western NC Airports Seeding Map……………………………………………….. 214

EXAMPLE ESTIMATE SHEETS

“Airport Maintenance Project Estimate” Sheet…………………………………… 215

DOCUMENTS TO BE COMPLETED

Listing of MB/WB Subcontractors Form………………………………….............. 216
Non-Collusion Affidavit…………………..…………….......................................... 217
Contract Bid Form……………………………......................................................... 218-223

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INSTRUCTIONS TO BIDDERS

PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID.

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any
requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the bid.

1. The bid sheet furnished by NCDOT with the proposal shall be used and shall not be altered in any manner. DO NOT
SEPARATE THE BID SHEET FROM THE PROPOSAL!
2. All entries on the bid sheet, including signatures, shall be written in ink.
3. The Bidder shall submit a unit price for every item on the bid form. The unit prices for the various contract items shall be
written in figures. Unit prices must be limited to two decimal places.
4. An amount bid shall be entered on the bid sheet for every item. The amount bid for each item shall be determined by
multiplying each unit bid by the quantity for that item, and shall be written in figures in the "Amount Bid" column of the
sheet.
5. The total amount bid shall be written in figures in the proper place on the bid sheet. The total amount shall be determined
by adding the amounts bid for each item.
6. Changes in any entry shall be made by marking through the entry in ink and making the correct entry adjacent thereto in ink.
A representative of the Bidder shall initial the change in ink.
7. The bid shall be properly executed. All bids shall show the following information:
a. Name of individual, firm, corporation, partnership, or joint venture submitting bid.
b. Name and signature of individual or representative submitting bid and position or title.
c. Name, signature, and position or title of witness.
d. Federal Identification Number (or Social Security Number of Individual)
e. Contractor's License Number (if Applicable)
8. Bids submitted by corporations shall bear the seal of the corporation.
9. The bid shall not contain any unauthorized additions, deletions, or conditional bids.
10. The bidder shall not add any provision reserving the right to accept or reject an award, or to enter into a contract pursuant to
an award.

11. THE PROPOSAL WITH THE BID SHEET STILL ATTACHED SHALL BE PLACED IN A SEALED
ENVELOPE AND SHALL HAVE BEEN DELIVERED TO AND RECEIVED IN THE NCDOT –
DIVISION OF AVIATION OFFICE AT RDU AIRPORT ON MERIDIAN DRIVE BY 2:00 P.M.
ON DECEMBER 11, 2014.

12. The sealed bid must display the following statement on the front of the sealed envelope:
QUOTATION(S) FOR AIRFIELD MAINTENANCE ACTIVITIES AT NORTH CAROLINA
AIRPORTS TO BE OPENED AT THE NCDOT-DIVISION OF AVIATION ON DECEMBER
11, 2014 AT 2:00 P.M.

13. If delivered by mail, the sealed envelope shall be placed in another sealed envelope and the outer envelope shall
be addressed as follows. If hand-delivered, please deliver to same address as listed for Courier:

MAIL: COURIER:
NCDOT – DIVISION OF AVIATION NCDOT – DIVISION OF AVIATION
ATTN: MATT HILDERBRAN ATTN: MATT HILDERBRAN
1560 MAIL SERVICE CENTER 1050 MERIDIAN DRIVE
RALEIGH, NC 27699-1560 RDU AIRPORT, NC 27623

14. AWARD OF CONTRACT: The award of the contract, if it be awarded, will be made to the three lowest
responsible Bidders in accordance with Section 102 (excluding 102-2 and 102-11) of the Standard
Specifications for Roads and Structures 2012. The lowest responsible Bidders will be notified that their
bid has been accepted and that they have been awarded the contract. NCDOT reserves the right to reject
all bids.

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Standard Provisions

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GENERAL

This contract is for airfield maintenance activities at publicly owned, publicly operated
NPIAS airports located in North Carolina. The Contractor shall provide and furnish all the
materials, machinery, implements, traffic control devices, appliances and tools, and perform
the work and required labor to fully complete requested projects.

All work and materials shall be in accordance with the provisions of the General Guidelines
of this contract, the Special Provisions, the North Carolina Department of Transportation -
Standard Specifications for Roads and Structures (2012 or newer adopted version), the
Federal Highway Administration - Manual of Uniform Traffic Control Devices (2009 with
rev 1 & 2 or newer adopted version), the Federal Aviation Administration - Advisory
Circular 150/5370-10F Standards for Specifying Construction of Airports (9/30/2011 or
newer adopted version), and the Federal Aviation Administration - Advisory Circular
150/5370-2F Operational Safety on Airports During Construction (09/29/2011 or newer
adopted version), with the exception that bid bonds are not required.

The Contractor shall keep himself fully informed of, and in full compliance with, all Federal,
State and local laws, ordinances, and regulations, and shall comply with the provisions of
Section 107 of the Standard Specifications for Roads and Structures.

TERM OF CONTRACT

The term of this contract is from December 11, 2014 until December 10, 2015. The
Contractor shall submit his bid for this one (1) year term. At the option of the Division of
Aviation, this contract may be extended for two (2) additional periods of one (1) year each,
for a maximum period of three (3) years total. The unit bid prices will be increased by three
percent (3%) for each one-year extension. No changes in the terms, conditions, etc. of this
contract will be made when an extension to the contract is implemented. The Engineer will
notify the Contractor in writing twenty (20) calendar days prior to the term ending date if the
contract may be extended. The Contractor must notify the Engineer in writing within fifteen
(15) calendar days of his/her acceptance or rejection of this offer. Failure on the part of the
Contractor to reply will be considered as a rejection of contract extension.

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