2013-2014 Approved Operating Budget - Hampton City Schools

384 Pages·2013·6.14 MB·English

by  Suzanna Scott

HAMPTON CITY SCHOOLS

School Board’s Final
Approved Budget

Fiscal 2013-2014
HAMPTON CITY PUBLIC SCHOOLS

SCHOOL BOARD
OPERATING BUDGET

FISCAL YEAR 2013-2014

APPROVED MARCH 27, 2013 by SCHOOL BOARD

APPROVED MAY 08, 2013 by CITY COUNCIL

1 Franklin Street
Hampton, VA 23669

http://hampton.k12.va.us/
HAMPTON CITY SCHOOLS
TABLE OF CONTENTS

INTRODUCTORY

City of Hampton School Board 2012-2013.…………………………….……………….….1
Division Structure ………..……………………………………………………………………2
Superintendent’s Budget Message ...……………………………………………………….3
School Board Profiles………………………………………………………………………… 6
Superintendent Profile……………………………………………………………………….. 9
Executive Summary
Introduction…………………………………………………………………………... 11
Summary of Funds………………………………………………………………….. 11
Budget Process……………………………………………………………………… 12
Fiscal Year 2014 Budget Approach and Challenges……………………………. 13
School Board Strategic Goals and Objectives…………………………………… 14
Budget Format………………………………………………………………………. 15
Future Challenges............................................................................................. 15
Population Changes in Hampton 16
School Enrollment…………………………………………………………………… 17
Fiscally Dependent School Division………………………………………………. 18
Capital Improvement Plan………………………………………………………….. 19
Parent Satisfaction Survey…………………………………………………………. 21
MGT Efficiency Review…………………………………………………………….. 21
Academic Efficiency of Dollars Spent…………………………………………….. 22
Per Capita Spending……………………………………………… ……………….. 23
Summary of Operating Fund Revenue…………………………………………… 24
Local Funding Formula…………………………………………………………….. 25
Graph of Local Contribution FY10-FY14…………………………………………. 27
Chart of Changes in Local Contribution and Total Budget FY10-FY14………. 28
Summary of Personnel Resource Changes….. ………………………………… 29
Financial Overview – Expenditures….. ………………………………………….. 30
Summary of Major Operating Expenditure Changes……………………………. 31
Division Performance Highlights……………………………………………………34
Chart of Student Population by Gender and Ethnicity…………………………...35
ASBO Meritorious Budget Award for Fiscal 2012-2013………………………….36

ORGANIZATIONAL

History……………………………………………………………………………………….. 37
Statistics…………………………………………….……………………………………….. 38
Fort Monroe…………………...………………………………………….………………..... 38
Variety of Opportunities..…………………………………………………………………... 39
Quality of Life……………………………………………………………………………….. 40
Schools………………………………………………………………………………………. 40
i
HAMPTON CITY SCHOOLS
TABLE OF CONTENTS

Hampton City School Division………………………………………………………. 40
Strategic Plan 2010-2015………………………………………………………………….. 41
Mission, Values and Goals…………………………………………………………………. 41
Area Map of City by District………………………………………………………………… 45
Area Map of Hampton City Schools………………………………………………………..46
Hampton City Schools Strategic Plan 2015 Summary………………………………….. 47
Hampton City Schools Organizational Chart 2012-2013………………….....…………. 48
Budget Development Process………………………………………………………………49
FY14 Process….….………………………………………………………………….50
Budget Administration and Management………….………………………………51
Decision Flowchart Model………………………………………..………………… 53
Decision Process Model……………………………………….............................. 54
Budget Development Calendar……………………………………………………………..56
Organization of Financial Data…................................................................................. 58
Cost String Glossary…………………………………………………………………………60

FINANCIAL

Revenues and Expenditures – Significant Trends and Assumptions…………………. 63
Revenues…………………………………………………………………………….. 63
State…………………………………………………………………………...63
Federal……………………………………………………………………….. 64
Local………………………………………………………………….………. 64
Miscellaneous……………………………………………………………….. 65
Expenditures……………………………………………………………………….... 65
Instruction……………………………………………………………………. 65
Administration/Attendance and Health…………………………………… 66
Pupil Transportation………………………………………………………… 66
Operations and Maintenance……………………………………………… 66
Technology………………………………………………………………….. 66
Graph of Expenditures by Category……………………………………… 66
School Construction Fund…………………………………………………. 67
Composite Index of Local Ability to Pay…………………………………………………. 69
Total Budget Summary for All Funds…………………………………………………….. 70
Operating Fund (Fund 50)…………………………………………………………………. 71
School Operating Fund Revenues and Expenditure Summary…………………………72
Operating Revenue Summary……..……………………………………………………… 73
Operating Revenue Detail………………………………………………………………….. 74
State Revenue Summary and Definitions…….………………………………………….. 75
Chart – Revenue as % of Total Budget…….…………………………………….. 76
Comparative Expenditures by Category and Classification ……..…………………….. 77
Chart – Expenditures by State Function Categories……………………………. 78
Chart – Expenditures by Classification…………………………………………… 79
Comparative Expenditure Summary by Program and Category……………………….. 80
Program Expenditures by Cost Center FY14…………………………………………….. 84
Chart – Expenditures by Cost Center FY14……………………………………… 88
ii
HAMPTON CITY SCHOOLS
TABLE OF CONTENTS

Program Expenditures by Cost Center FY13…………………………………………….. 89
Program Expenditures by Category FY14………………………………………………... 93
Program Expenditures by Category FY13……………………………………………….. 97
Fund 50 Expenditure Line Item Budget…………………………………………………..101
Category 1 – Instruction…………………………………………………………. 102
Category 2 – Administration/Attendance and Health...………………………. 110
Category 3 – Pupil Transportation...……………………………………………...114
Category 4 – Operations and Maintenance...……………………………………118
Category 7 – Fund Transfers………………..…………………………………… 122
Category 9 – Technology...………………………………………....................... 124
Operating Fund Comparative Expenses by Program……. ...………………………… 129
Operating Fund Budgeted Expenses by Department FY14………………………….. 217
Other Funds
Food and Nutrition Services Budget (Fund 51)……………………………………… 299
Reimbursable Projects Fund Budget (Fund 60) ......….…………..………………… 302
Student Activities Fund Budget (Fund 94)…………………………………………… 306

INFORMATIONAL

Overview of Hampton City and Hampton City Schools………………………………... 311
Peer Comparison of Per Pupil Expenditures FY12…………………………………..... 313
Hampton City Schools Per Pupil Expenditures FY99 – FY14………………………… 314
Enrollment Forecasting and Historical Data……………………………………………..315
Actual Enrollment by School FY06 – FY13...…………………………………………… 316
Actual and Projected ADM FY04 – FY16...…………………………………………….. 317
Projected Fall 2013 Membership by School……………………………………………. 318
Per Pupil Allocations FY14...………………………………………………………………319
Impact Aid Funding Data…………………………………………………………………. 320
School Staffing Formulas...…………………………………………………………….... 321
Operating Fund Position Overview...………………………………………...……….… 322
Operating Fund Position Summary by Program and Category…………………….... 323
FY14 Operating Fund Position Reductions…………………………………………….. 329
Performance Measures…………………………………………………………………… 330
Hampton City Schools Commitment to Excellence...……………………………….… 338
Glossary of Key Financial Terms…..………………………………………………….… 342

Compensation Plan 2013-2014 School Year

Teacher Pay Scales FY14….................................................................................... 347
General Salary Scale for Exempt Positions FY14…………………………………….. 350
Hourly Pay Scale for Non-Exempt Positions FY14…………………………………… 352
Job Classifications FY14…………………………………………………………………. 353
Athletic Supplement Schedule FY14……………………………………………………. 364
Co-Curricular Supplement Schedule FY14…………………………………………….. 365
Education Supplement Schedule FY14………………………………………………… 366
iii
HAMPTON CITY SCHOOLS
TABLE OF CONTENTS

General Supplement Schedule FY14…................................................................... 367
Substitute Pay Rates FY14...……………………………………………………………. 368
Hampton City Schools Non-Discrimination Notice…………………………………….. 369

iv
INTRODUCTORY
2012-2013
{{ MISSION
In collaboration with our community, Hampton City
Schools ensures academic excellence for every child,
every day, whatever it takes.
VALUES
~ CORE
We believe that the developmental needs of
children are central to every aspect of the opera
tions of Hampton City Schools and that interactions
MARTHA MUGLER JOSEPH C. KILGORE
with our stakeholders must be governed by our core
CHAIR VICE CHAIR
values-integrity, responsibility, innovation, excel
lence, and professionalism.
LINWOOD D. HARPER PHYLLIS T. HENRY WILLIAM D. PEARSON JENNIFER PHILLIPS MONICA J. SMITH
1
HAMPTON CITY PUBLIC SCHOOLS
DIVISION STRUCTURE
FY 2012-2013

The Hampton City School Board is a seven member group of citizens elected to serve four year
overlapping terms. The School Board is charged by the statutes of Virginia and the regulations of
the Virginia Board of Education to provide and operate the public schools of Hampton, Virginia. It
is the function of the Board to set general school policy and, within the framework of Virginia
Board of Education regulations, to establish guidelines that will ensure the proper administration
of the city school program.

Mrs. Martha Mugler Mr. Joseph Kilgore

Chairman Vice Chairman

At-Large Districts Chesapeake District

MEMBERS

Mrs. Phyllis Henry Mr. Linwood D. Harper

Chesapeake District Hampton Roads District

Mrs. Monica J. Smith Mrs. Jennifer Phillips

Chesapeake District Hampton Roads District

Mr. William D. Pearson

Hampton Roads District

Dr. Linda M. Shifflette

Superintendent

Mrs. Nanci Reaves Ms. Carolyn Bowers

School Board Attorney Clerk of the Board

DIVISION LEADERSHIP TEAM

Curriculum and Instruction Pre K-12, Deputy Superintendent………………Dr. Patricia Johnson
Facilities and Business Support, Deputy Superintendent……………………....Dr. Victor Hellman
Instructional Accountability, Executive Director………….………………….….Dr. Cynthia Cooper
Elementary School Leadership, Executive Director….…………………….…...Dr. John Caggiano
Elementary School Leadership, Executive Director ….…………….…………… Dr. Patricia Leary
Secondary School Leadership, Executive Director……..……………………….Dr. Donna Woods
Human Resources, Executive Director…………………………………….………Mrs. Robbin Ruth
Public Relations and Communications, Executive Director……………Mrs. Ann Stephens-Cherry
Community and Legislative Relations, Director…………………………….…………Mrs. Ann Bane
2
3