1020-12-01_TON ACH User Guide.book

30 Pages·2004·0.34 MB·English

SM
The One Net ACH
User Guide

January 2005
The One Net ACH User Guide may not, in whole or in part, be
copied, photocopied, translated, or reduced to any electronic medium or
machine readable form or otherwise reproduced or form the basis for any
derivative work, without the prior consent, in writing, from JPMorgan
Chase & Co.
Copyright © 2004 - 2005, JPMorgan Chase & Co.
Use of this copyright notice does not imply publication, and all rights,
including trade secret rights, are reserved.
Companies, names, and data used in examples herein are fictitious unless
otherwise noted.
Printed in the United States of America.
All brand or product names are trademarks or registered trademarks of their
respective companies.
Chapter 1
1 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5
What is The One Net ACH? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6
2 Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Login Prerequisites. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Logging In the First Time . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Using The One Net Training Center. . . . . . . . . . . . . . . . . . . . . . . 12
3 Setting up a Database . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Creating a Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Adding Database Entries Manually . . . . . . . . . . . . . . . . . . . . . . . 15
Editing Database Entries. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Exporting a Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
4 Importing Data to a Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Creating an Import Format . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Importing Data to a Database. . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
5 Processing batches of transactions . . . . . . . . . . . . . . . . . . . . . . . . . . . .23
Creating a Batch of Transactions . . . . . . . . . . . . . . . . . . . . . . . . . 24
Checking Batch Totals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
Releasing Batches to the Bank . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Undoing Release of Batches. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28
Exporting a Batch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
3 The One Net ACH User Guide
Chapter 1
4 The One Net ACH User Guide
1 Introduction
This chapter covers the following topics:
(cid:137) What is The One Net ACH?
(cid:137) What does The One Net ACH do?
(cid:137) Processing Transactions
JPMorgan Chase & Co. 5 The One Net ACH User Guide
Chapter 1 Introduction
What is The One Net ACH?
The One Net ACH lets you create, import, store, and send Automated
Clearing House (ACH) transactions through the Internet. Preformatted
templates and import capabilities let you quickly and easily initiate a variety
of transaction types.
You can use The One Net ACH to initiate the following types of electronic
collection and disbursement items:
• Direct deposit of payroll
• Cash concentration and disbursement
• Federal and State tax payments
• Consumer debits and credits
• Travel and Entertainment reimbursement
• Vendor payments
What does The One Net ACH do?
Via the Internet, The One Net ACH allows you to:
• Initiate secure ACH transactions for collections, disbursements, and
funds concentration
• Access multiple transaction formats and a variety of preformatted
templates
• Transfer information from back-office systems using data import
function
• Manage ACH data and related transactions with ease
Processing Transactions
The main steps for processing transactions with The One Net ACH are as
follows:
1. Create a database for the type of payment you want to make (if it does
not already exist).
For example, if you want to initiate payroll payments, you create a pay-
roll database. The One Net ACH payment template contains the fields
you need to send funds to an employee.
2. Edit the individual database entries in the database.
You can:
• Manually enter the pay amounts for each entry on the database
summary screen.
or
• Import data into the database from a spreadsheet or accounting
package. You can import comma-delimited files, fixed-format files,
or NACHA files.
3. Create a batch of transactions.
When you create a batch, you select the database you want to process
and assign an effective date to the transactions.
JPMorgan Chase & Co. 6 The One Net ACH User Guide
Chapter 1 Introduction
4. Verify your batch totals.
An online report lets you view batch totals. You should compare these
totals to control totals calculated separately for this batch. This pro-
vides a check and balance as you move payment information from your
application to the bank for final processing.
5. Release the batch to the bank for processing.
For example, for payroll applications, the bank transfers the funds
through the ACH to your employees' banks. On the settlement date, the
bank debits your account and the employees' banks credit their
accounts.
JPMorgan Chase & Co. 7 The One Net ACH User Guide
Chapter 1 Introduction
JPMorgan Chase & Co. 8 The One Net ACH User Guide
2 Getting Started
This chapter covers the following topics:
(cid:137) Login Prerequisites
(cid:137) Logging in the first time
(cid:137) Using The One Net ACH Training Center
JPMorgan Chase & Co. 9 The One Net ACH User Guide
Chapter 2 Getting Started
Login Prerequisites
Before you can access The One Net ACH application, you need to have the
following IDs and passwords:
• Company ID
• User ID
• Temporary Password
• SecurID Token
Note: If you do not have one of these prerequisites, contact your Security
Administrator.
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