1 MEMBERS PRESENT Brig. AK Tyagi President Shri. Dilip Madhukar Giramkar Vice President ...

50 Pages·2016·0.38 MB·English

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MINUTES OF THE BOARD MEETING HELD ON 22nd OCTOBER, 2016 AT 1100
HOURS IN THE OFFICE OF THE CANTONMENT BOARD, PUNE.

MEMBERS PRESENT

Brig. A K Tyagi President
Shri. Dilip Madhukar Giramkar Vice President
Shri. D N Yadav, Member-Secretary
Col. A P Singh Nominated Member
Smt. Roopali Shailendra Bidkar Elected Member
Shri. Ashok Dnyaneshwar Pawar Elected Member
Shri. Atul Vinayak Gaikwad Elected Member
Shri. Vivek Mahadev Yadav Elected Member
Shri. Vinod M Mathurawala Elected Member
Smt. Kiran Tushar Mantri Elected Member
Smt. Priyanka Rajesh Shrigiri Elected Member

MEMBERS ABSENT

Brig. P S K Patel, SEMO Ex-officio Member
Col. Nilesh Dahiya Nominated Member
Col. S D Bhosale Nominated Member

SPECIAL INVITEES ABSENT
Shri. Dilip Kamble, Hon‟ble M.L.A. & Minister of State, Government of
Maharashtra
Shri. Anil Shirole, Hon‟ble M.P. (Lok Sabha)
Smt. Vandana Chavan, Hon‟ble M.P. (Rajya Sabha)
Shri. Sanjay D Kakade, Hon‟ble M.P. (Rajya Sabha)

President Cantonment Board welcomed the CEO, Shri. D N Yadav. Further
Shri. Dilip M Giramkar, Vice President on behalf of all the Members also
welcomed the CEO.

01. CIRCULAR AGENDA - E-TENDERING FOR SUPPLY OF
READYMADE UNIFORMS

To note Circular Agenda dated 30.09.2016 resolving that if M/s.
Heramb Sales Corporation is ready to supply the following items at
the rates quoted by M/s. Gupta Cloth Merchant, the same be
procured from M/s. Heramb Sales Corporation.

Sr. Name of Items Size No. of Lowest rate
No. Students quoted by
M/s. Gupta
Cloth
Merchant
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II.1 Uniform For Girls – Punjabi 28 160 380
Dress Blue and white checks
Kurta with Duppatta (with
Embroidery) Light Blue Colour
plain salwar.
(A) Gangotroi Spun (Kurtta) + P.
C. Rock Terrycot 67% x 33% (
Salwar)
30 230 390
32 310 399
34 185 407
36 150 415
38 100 423
40 125 432
2 Black Buckle Shoes – Bata - 693 29
Size – 7/8/9/10
3 Black Socks - 1260 29
III. 1 Black Shoes – Bata - 550 220
Size – 12/13/14

Connected papers are placed on the table.

RESOLUTION NO. 1 : Considered. Noted & confirmed. CEO assured
that the uniforms will be given to students after the Diwali Holidays.
Further Smt. Priyanka R Shrigiri, Elected Member stated that there
has been considerable delay in supply of uniforms to the students and
hence it is suggested that during the next year, the process of
tendering should be started from the month of January, so that the
uniforms can be supplied to all the students by June / start of the
academic year. The Board noted the same.

02. CIRCULAR AGENDA – ALLOTMENT OF SPACE AT KAKASAHEB
GADGIL PLAYGROUND FOR ERECTION OF TEMPORARY FIRE
CRACKER STALL FOR THE PERIOD 25.10.2015 TO 03.11.2016

To note Circular Agenda dated 14.10.2016 approving the highest bids
quoted by the various bidders for allotment of 16 temporary stalls at
Golibar Maidan i.e. Kakasaheb Gadgil Play Ground Pune Cantonment
for a period of 10 days w.e.f. 25.10.2016 to 03.11.2016.

Connected papers are placed on the table.

RESOLUTION NO. 2 : Considered. Noted & confirmed.
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03. STATEMENT OF ACCOUNTS FOR THE MONTH OF AUGUST, 2016

To note the statement of accounts for the month of August, 2016

Amount (in Rs.)

Opening balance as on 01.08.2016 (as 2,24,82,982.30
per Cash Book)
Receipts during the month 13,18,36,952.51
Total 15,43,19,934.81
Expenditure during the month 11,87,27,663.00
Closing balance as on 31.08.2016 3,55,92,271.81
Total 15,43,19,934.81

Sub-Head wise income and expenditure statement is enclosed.

RESOLUTION NO. 3 : Considered, scrutinized and approved.

04. STATEMENT OF ACCOUNTS FOR THE MONTH OF SEPTEMBER,
2016

To note the statement of accounts for the month of September, 2016

Amount (in Rs.)

Opening balance as on 01.09.2016 (as 3,55,92,271.81
per Cash Book)
Receipts during the month 11,74,99,644.92
Total 15,30,91,916.73
Expenditure during the month 13,55,32,365.75
Closing balance as on 30.09.2016 1,75,59,550.98
Total 15,30,91,916.73

Sub-Head wise income and expenditure statement is enclosed.

RESOLUTION NO. 4 : Considered, scrutinized and approved.
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05. GRANT OF DEARNESS ALLOWANCE TO CANTONMENT FUND
SERVANTS.

To consider grant of Dearness Allowance to Cantonment Fund
Servants w.e.f. 01.09.2016 @ 6% on Basic Pay + Grade Pay as per
Govt. of Maharashtra vide their Finance Department Resolution No.
माभाव-1115/Pra.Kra.42/Seva 9 dated 05.02.2016 have increased the
rate of DA to its employees and Pensioners also. A copy of GR
enclosed.

Note : The increase in the rate of DA is applicable to the Cantonment
Board Employees and Pensioner under the provision of memorandum
of settlement dated 13.05.1969. The financial implication will be
Rs.6,92,000/- p.m. approx. Budget provision made in the Budget
Estimates 2016-2017 (Revised).

RESOLUTION NO. 5 : Considered and approved to grant Dearness
Allowance to Cantonment Fund Servants w.e.f. 01.09.2016 @ 6% on
Basic Pay + Grade Pay. Necessary sanction of the Competent
Authority be obtained.

06. REPLACEMENT OF TATA SUMO BEARING REGISTRATION NO. MH
12 AH 6621

Reference CBR No. 27 dated 02.07.2015.

To note the action initiated for purchase of Tata Sumo Gold BS IV at
DGS&D Contract rate @ Rs. 5,54,710/- instead of Rs. 5,26,063/-, as
there was hike in taxation.

Connected papers alongwith office note is placed on the table.

Note : The Board vide above referred resolution resolved to purchase
Tata Sumo Gold BS IV on DGS&D Rate Contract amounting to Rs.
5,26,063/-. Further due to hike in taxation, an additional amount of
Rs. 28,647/- had to be paid for the purchase of Tata Sumo Gold.

RESOLUTION NO. 6 : Considered, noted and approved.
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07. PURCHASE OF TATA CAB CHASSIS LPT 1109/36 FOR
FABRICATION AND MOUNTING OF JETTING & SUCTION
MACHINE

Reference CBR No. 58 dated 23.08.2016.

To note the action initiated for purchase of Tata Cab Chassis LPT
1109/36 for fabrication and mounting of Jetting & Suction machine
at special government rate of Rs. 15,30,261/- instead of Rs.
15,16,376/- due to hike in the rate of taxation.

Connected papers are alongwith office note is placed on the table.

Note : The Board vide above referred resolution resolved to purchase
Tata Cab Chassis LPT 1109/36 at special government rate amounting
to Rs. 1530,261/-. Further due to hike in taxation, an additional
amount of Rs. 13,885/- had to be paid for the purchase of Tata Cab
Chassis LPT 1109/36.

RESOLUTION NO. 7 : Considered, noted and approved.

08. PURCHASE OF TATA TRUCK CHASSIS LPT 1613/42 BS IV WITH
COWL ON DGS&D RATE CONTRACT FOR FABRICATION AND
MOUNTING OF FIRE ENGINE

Reference CBR No. 59 dated 23.08.2016.

To note the action initiated for purchase of Tata Truck Chassis LPT
1613/42 BS IV with Cowl for fabrication and mounting of Fire Engine
at DGS&D rate of Rs. 16,68,526/- instead of Rs. 16,51,509/- due to
hike in the rate of taxation.

Connected papers are alongwith office note is placed on the table.

Note : The Board vide above referred resolution resolved to purchase
Tata Truck Chassis LPT 1613/42 BS IV with Cowl for fabrication and
mounting of Fire Engine at Rs. 16,51,509/-. Further due to hike in
taxation, an additional amount of Rs. 17,017/- had to be paid for the
purchase of Tata Truck Chassis LPT 1613/42 BS IV with Cowl.

RESOLUTION NO. 8 : Considered, noted and approved.
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09. ENGAGEMENT OF MAZDOORS ON CONTRACTUAL BASIS AT
MOTOR WORKSHOP

To consider the question of engaging following four Mazdoors on daily
wages for a period of 11 months w.e.f. 24.10.2016 :-

i. Shri. Nadeem Munir Shaikh
ii. Shri. Mahesh Lagad
iii. Shri. Matin Munir Shaikh
iv. Shri. Raju Shankar Pawar

Connected papers alongwith office report are placed on the table.

RESOLUTION NO. 9 : Considered. Resolved to engage the following
four Mazdoors on daily wages for a period of 11 months w.e.f.
24.10.2016.

i. Shri. Nadeem Munir Shaikh
ii. Shri. Mahesh Lagad
iii. Shri. Matin Munir Shaikh
iv. Shri. Raju Shankar Pawar

10. ENGAGEMENT OF DRIVERS ON CONTRACTUAL BASIS AT MOTOR
WORKSHOP

To consider the question of engaging following four Drivers on
monthly remuneration of Rs. 12,000/- per month for a period of 11
months w.e.f. 11.11.2016 :-

i. Shri. Prashant Kutchekar
ii. Shri. Atul Sangheliya
iii. Shri. Sachin Inamke
iv. Shri. Nilesh Waidande

Connected papers alongwith office report are placed on the table.

RESOLUTION NO. 10 : Considered. Resolved to engage the following
four Drivers on daily wages for a period of 11 months w.e.f.
11.11.2016.

i. Shri. Prashant Kutchekar
ii. Shri. Atul Sangheliya
iii. Shri. Sachin Inamke
iv. Shri. Nilesh Waidande
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11. TENDER FOR COLLECTION OF GROUND RENT CHARGES FROM
GHORPURI VEGETABLE MARKET

To consider the technical bids submitted by the tenderer for collection
of Ground Rent Charges from Ghorpuri Vegetable Market.

The public notice inviting e-tenders were published in two local
newspapers i.e Indian Express & Loksatta dated 26.07.2016. The
tenders were invited in two parts i.e technical bid & financial bid.

The following tenderer participated in the tender:-

i. Nitin Suppliers
As per report dated 03.09.2016 submitted by Revenue
Superintendent, Chief Revenue Superintendent (Offg) & Office
Superintendent, Nitin Suppliers have been technically qualified.
Thereafter the Financial bids were opened on 01-09-2016 at 13.30
hours in the presence of Office Superintendent, Chief Revenue Supdt(
Offg) & Revenue Supdt. The amount quoted is as under :-

Sr. Name of the Individual/ Firm Amount Quoted
No. (in Rs.)

1 Nitin Suppliers Rs.45,786/-

Nitin Suppliers has quoted Rs.45,786/- per month for collection of
Ground Rent Charges from Ghorpuri Vegetable Market.

Note : It is elaborated that the tender is being called for the second
time. Earlier tender was invited on 16.06.2016 and only two tenders
were received and hence the financial bids were not opened.

The tender for the year 2015-2016 was awarded to Dashrath
Babasaheb Kanse @ Rs.36575/- per month.

RESOLUTION NO. 11 : Considered. The Board noted that the tender
is being received for the second time. Further the Board also noted
that the rate received is on higher side in comparison to the previous
year approved rate. Matter discussed. Resolved to approve the rate
quoted by Nitin Suppliers @ Rs. 45,786/- per month for collection of
Ground Rent Charges from Ghorpuri Vegetable Market.
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12. TENDER FOR COLLECTION OF GROUND RENT CHARGES FROM
KUMBHARBAWADI MARKET AND WANOWRIE MARKET

To consider the technical bids submitted by the tenderer for collection
of Ground Rent Charges from Kumbharbawadi Market and
Wanowrie Market.

The public notice inviting e-tenders were published in two local
newspapers i.e Indian Express & Loksatta dated 26-07-2016.The
tenders were invited in two parts i.e technical bid & financial bid. The
following tenderer participated in the tender:-

1) Nitin Suppliers
As per report dated 03-09-2016 submitted by Revenue
Superintendent, Chief Revenue Superintendent (Offg) & Office
Superintendent, Nitin Suppliers have been technically qualified.

Thereafter the Financial bids were opened on 01-09-2016 at 13.30
hours in the presence of Office Superintendent, Chief Revenue Supdt
(Offg) & Revenue Supdt. The amount quoted is as under :-

Sr. Name of the Individual/ Amount Quoted ( in Rs)
No. Firm
1 Nitin Suppliers Rs.72,999/-(Kumbharbawadi
Market)
Rs.3,000/- ( Wanowrie Market)

The highest bid has been quoted by Nitin Suppliers @ Rs.72,999/-
(Kumbharbawadi Market) and Rs.3,000/- (Wanowrie Market) per
month.

Note : It is elaborated that the tender is being called for the second
time. Earlier tender was invited on 16.06.2016 and only two tenders
were received and hence the financial bids were not opened.

The tender for the year 2015-2016 was awarded to Dashrath
Babasaheb Kanse @ @ Rs.40500/- (Kumbharbawadi Market)and
Rs.1,020/- (Wanowrie Market) per month.

RESOLUTION NO. 12 : Considered. The Board noted that the tender
is being received for the second time. Further the Board also noted
that the rates received is on higher side in comparison to the previous
year approved rates. Matter discussed. Resolved to approve the rate
quoted by Nitin Suppliers @ Rs. 72,999/- per month for collection of
Ground Rent Charges from Kumbhar Bawadi Market & @ Rs. 3,000/-
per month for collection of Ground Rent Charges from Wanowrie
Market.
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13. TENDER FOR DISPLAYING ADVERTISEMENT ON GANTRIES
WITHIN PUNE CANTONMENT LIMITS FOR 2016-2018

To consider the technical bids submitted by the tenderers and report
of Chartered Accountant on the technical bids received for displaying
Advertisement on Gantries within Pune Cantonment limits for the
period 2016-2018.

The public notice inviting e-tenders were published in two local
newspapers i.e Indian Express & Loksatta dated 26.07.2016.The
tenders were invited in two parts i.e technical bid & financial bid.

The following tenderers participated in the tender:-

1) Shekhar Rambilas Mundada
2) Ad-Tel Advertising
3) Pioneer Publicity Corporation Pvt Ltd
4) Rajdeep Publicity Private Limited
As per report dated 29.08.2016 submitted by Shri. Vinod S Toshniwal,
Chartered Accountant following three tenderers have been technically
qualified:-
1) Shekhar Rambilas Mundada
2) Pioneer Publicity Corporation Pvt Ltd
3) Rajdeep Publicity Private Limited
Thereafter their Financial bids were opened on 03.09.2016 at 1100
hours in the presence of Office Superintendent, Chief Revenue Supdt.
(Offg) & Revenue Supdt.

The Comparative Statement is as under:-

Sr Location of Site Last year Amount Highest
No rate quoted for amount
this year quoted by
1 Sholapur Road, Bhairobanalla 990000/- 1160000/- Pioneer
near Temple & MSEB Publicity Pvt
Ltd
2 Near Konark Building on 770000/- 650000/- Rate quoted
Paravti Villa Road ( Castellino less than last
Road) year
3 Ashoka Marg near Circuit 1045000/- 1001000/- Rate quoted
House less than last
year
4 Indira Gandhi Chowk on East 1188000/- 1450000/- Pioneer
Street Publicity Pvt
Ltd
5 Kondhwa Road ( Near PCB Toll 712800/- 840000/- Pioneer
Naka) Publicity Pvt
Ltd
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6 Shankarshet Road, Golibar 792000/- 801000/- Shekhar
Maidan near Cantonment Rambilas
General Hospital Mundada
7 Moledina Road/Dr Ambedkar 1485000/- 1810000/- Pioneer
Road near Dorabjee‟s Publicity Pvt
Ltd
8 Tarapore Road at entrance of 946000/- 1100000/- Pioneer
Cantonment limits Publicity Pvt
Ltd

Out of 8 sites mentioned above Site No.2 & Site No.3 bid received was
bid amount less than last year. Therefore this office has invited fresh
tender for Site No.2 & Site No.3.

RESOLUTION NO. 13 : Considered. CEO brought to the notice of the
Board that the bids quoted for Site No. 2 & 3 as shown on the agenda
side is on the lower side in comparison to the previous year approved
rate. Hence the tender for these sites will be re-invited. He further
stated that in case of other sites, the rates are on the higher side in
comparison to the previous year rate. Matter discussed. Resolved to
approve the highest bidders as shown on the Agenda side for Site No.
1, 4, 5, 6, 7 & 8 respectively. Further resolved that in case of Site No.
2 & 3, the tenders be re-invited by publishing short term tender
notice.

14. TENDER FOR DISPLAYING ADVERTISEMENT HOARDING IN PUNE
CANTONMENT

To consider the technical bids submitted by the tenderers and report
of Chartered Accountant on the technical bids received for displaying
Advertisement hoarding in Pune Cantonment limits for 2016-2018.

The public notice inviting e-tenders were published in two local
newspapers i.e Indian Express & Loksatta dated 08-09-2016.The
tenders were invited in two parts i.e. technical bid & financial bid. The
following tenderers participated in the tender:-

i. Marquis Advertisement & Marketing
ii. P K Advertising Pvt Ltd
iii. Real Value Advertisement
iv. Ad-Tel Advertising
As per report dated 05-10-2016 submitted by Shri. Vinod S
Toshniwal, Chartered Accountant following three tenderers have been
technically qualified:-

i. Marquis Advertisement & Marketing
ii. P K Advertising Pvt Ltd
iii. Real Value Advertisement