01082013-Minutes-Dallin

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by  Town of Arlington Massachusetts

Town of Arlington, Massachusetts
730 Massachusetts Ave., Arlington, MA 02476
Phone: [phone]

webmasterftawn.arlington.ma.us

Minutes 01/08/2013
[MINUTES MEETING JANUARY 8, 2013

Commits calod to order by Heather Leavell, Co-Chairman, on January8, 2013 at708 p.m.

Members present Sarah Burks, Co-Chair, Heather Leavell, Co-Chair, Aimee Tabemer, Co-Chair, Geraldine

Tremblay, Tay Shaoul, Roly Chapt, Dan Johnson, Jacqueline Baas, Ilrim Recording Secretary.
MeGough, Tusioe Emeritus.

‘Guests: Ellon Aamodt, Tracy Skahan, Alicia Gaffney, Nick Batzll

‘Absent Christine Sharbrough, Paul McGafigan, Treasurer

Mnutos of December 11 2012-8. Burks made a motion to approve the minutes of Becombar 11,2012 a correct A
TTabemer second. Unanimously approved.

‘Treasurer's Report-G. Tremblay distributed the November and December easurers report tothe tustees in P.
MoGafigar's absence, End of year status was also dietibuted, lating the expense ve revenue of 2012 evens and
‘ther annual empenses. R. Chaput made a moton to recele the reports A Taberner second. Unanimously
‘approved. A Tabemer submited a receipt for $22.99 for prntrink.H. Leavll made a motion to recommend tothe
Corporation to reimburse A Tabemor fr $22.99 as stated above. . Tremblay second. Unanimously approved. .
‘Burks submited receipts fom Stapes inthe amount of $80 for annual appeal material, fom Ebayin te amountot
$2.98 fora Scout postcard, and for git basketin the amount of $59.90 for Bob Shure. A Taberner made a mation
to recommend tothe Corporation to reimburse. S Burks fora tla of $142.88 as stated above. G. Tremblay second
bbySiglight Studios ave all sod rom our original order of 15. We
uD. Johnson recommended thatwe create a marketing plan fora bigger
purchase. Discussion on fis ensued, H. Lesvll reported tha he Pleasant Steet Church in Aington would Ike ©
‘make a small donaton om the sale ofthe church tthe Corporation. HLeavell gave hem the appropriate
Informaton. Discussion ensued onthe satogic plan proposal. H. Leael will contact the consultant for a possible
interdew. We wil ote on moving forward with his project at he next meeting. A Srategic Planning sub-commitoe
‘was formed. Members ofhe sub-commitie are D. Johnson, 8. Burks, A Tabemer H. Leavll,G. Tremblay, and J
Bates.
{ACTION ITEMS FOR FEBRUARY:
“+ Leavel wil begin working on 2013 budget with assistance ofA Taberer. They wll report back nex month
7H. Leavel wil talk to Skyight Studios about turther bust purchases to see what wil work forboth of ur
organizations
“H-Leavel wil setup a meeting wih strategie planning consultant Laura Roberts and the sub-commities

Fundraising- H. Leavel reported that several donations have come in as a resultof annual appeal malings have
‘come back: H. Leavell wll contacP. MeGafigan about depositing donations thathave been made va PayPal.

Volunteer Report-J. MoGough dstibuted te volunteer report A Taberner made a motion to accept te volunteer
repor. J. Bales second, Unanimously approved. S. Burks notified the board that some contact information with
‘Alingion High School was incorrect. 8, Burks has updated it J. MeGough reported an upcoming tur of Acton
Women's Club on January 24tn at noon (6-10 people)

2019 Event Calendar-S. Burks dstibuted a rough schedule of events for 2013. Sculpture eventis planned for
212572013, butifte date Is Unavailable twill be moved to 224. There wil be two sessions (11 aim. and 2 pin).
[ACTION ITEMS FOR FEBRUARY:
“A Tabermer check Cute Gallary for availabilty or sculpture ciass on 2/28 and report to H. Leave and S. Burks.
“H. Leavell ang. Burks wil take care of advertising for sculpture event

CColection-S. Burks bought a Kansas Cty Scout post card. G. Tremblay ook tt catalog it The rest of collections
conversation has been moved tthe February meeting.

Mscollanoous- Two of our uosts, Elen Aamodt and Tracy Skahan are intrestad inthe Socrtary positons
(corresponding secreiaryand recording secretary). Atthis ime T. Shaoul explainad the rol of secretary. The board
decided that going foward minutes willbe sent all tusaes and associate tusteas,noljuet voting members.
‘Secretary will also spect actonilame inte minutes and adda line in the agenda for revewing last month's acon
toms to check for progress. Members updated membership ist wi all coroct contact info. Members considered
Contacting Pat MeCabe about becoming an associate rust. G. Tremblay vlunisered to work on creating alistof
Dalln family members wit contact information. R. Chaput brought up issue of repainting foors of gallos (ater
the coling has beon fhed) the Board wil discuss exacty what his entails and ftis possible al the Fabruary
meeting. The Board also discussed redesigning he ent yway, but wil revisit this nex month

[ACTION ITEMS FOR FEBRUARY:

“6. Tremblay wil follow up with te town about going the galarycoling feed and fgure out moving sculptures
‘ocommadate ti.

‘. Chaputwill paint the foors once the celing has been repaired.

Meeting adjoumed at 05 p.m.
Jacqueline Bates, Interim Recording Secretary