01062011 Minutes Capital Planning Committee

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by  Town of Arlington Massachusetts

Town of Arlington, Massachusetts
730 Massachusetts Ave., Arlington, MA 02476
Phone: [phone]

[email protected]

Minutes 1/06/2011

Capital Planning Commitee
Meeting Minutes
January6, 2011

In atondance were
‘Stove Andeow"
‘Adam Chapéelaine
‘hn FeMaurica”
‘Charles Fosket, Chairman
Stow Gillgan
Diane Johnson
Rub Lowis
‘athonyLioneta
‘Barbara Thomion

* Denotes those notin atendance

1, Meeting Opened: Charlie Foskett called the meeting o over. CPC members were proved with various
Capital Pian materials (Capital Plan & Budget, Cash Pian, Bond Plan and so forts for wo scenarios (Base &
Scenario Adescribed below), The memorandum of the 12/18 meeting was revewed and approved.

2. Station Schoo! Funding: ltwas decided to leave the funding for Seaton School as its Inthe plan. Stove
Gtigan confimed and te Commitee agreed that, funds can be borrowed from the Fie Station surplus, I'need be.
‘Adjustments can be made as necessary ter the bids come in. Ago, te Town needs to hear on whether te State
Green Grant willbe approved (bid information expected by February, grant award in Apion). ifthere ae funds
remaining afer the bid and constucion process, the CPC may consider thelr use for fume replacement at
Staton

3. Community Safety Building: Charlie Fosket reported on a communication fom Jon Cole of he PTBC on the
need fora greater amount io work and capital expenciture (as compared to previously thought) o properly address.
and correct te esteror envelope of the Community SafetyBullding. PTBC provided a very recentreportby re
‘Nehilectoutining evaluatons, needs and costs. The results that he cost of Phase 2 of te program needs to be
Increased rom the prevous estimate of $835k to $2.4k (the later includes al costs incuding design). The CPC.
‘agreed to include $232k for design servces for Phase 2 into te FY2012 Budget andlooko fund the balance in FY
2013,

4, Overall Budget: Adam Chapdelaine reported that we should know more about the overall State budget plan
‘when the Governor addresses the MMAon January26.

‘5. “Fiting"the Plan: The CPC jintyrevewed the Plan gett to conform tothe 5% target. This was done using the
CCash and Bond Plans for wo capital plan scenarios. These included a base plan, which represents plan withthe
\arious recommendatonsimodificatons of he Sub-commitoes. Scenario Arepresenis an inital atompttofitthe
Base Plan into the plan parameters. The Cash and Bonds plans were reviewed, modifications made and voted by

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the CPC. Chatie Foskot will make the voted changes electonicallyand reissue the CPC materials o the
Commits,

6. Next Meeting: The CPC wll maet prior tothe FinCom presentation in February. Date February 10,2011 at500,
Min Fst Floor Conference Room. Anoted agenda iiem i be addressed isa follow up by Barbara Thomton on
the proposed Building Maintenance Policy

7. Adjournment: Meeting adjourned at 7:30.

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