Y City of Edwardsville City Council Agenda A. Reports of Elected and Appointed Officials

228 Pages·2012·14.84 MB·English

Y

Office of the City Clerk/Collector
Dennis W. McCracken

City of Edwardsville

City Council Agenda

March 20, 2018

7:00 p.m. Council Meeting – Edwardsville City Hall, 118 Hillsboro Avenue

Call to Order

Pledge of Allegiance

Roll Call

Welcome

Citizens wishing to address Council

* Consent Agenda

Approval of minutes of Council Meeting on March 06, 2018 PAGE 5
*

Petitions and Communications

* Activity and Financial Reports:

A. Reports of Elected and Appointed Officials:

a) City Clerk/Collector – Monthly Financial Report (electronic
distribution)
b) City Clerk/Collector – Monthly Activity Report PG 10
c) City Treasurer – Monthly Financial Report PG18
d) Police – Monthly Activity Report PG61
e) Fire Chief – Monthly Activity Report (Fire and EMS Services) PG70
f) Public Works Director – Building, Electrical and Plumbing Permits PG107
g) Park & Recreation Department Monthly Report PG 119

B. Circuit Clerk’s Report
PAGE 126

118 Hillsboro Avenue P.O. Box 407 Edwardsville, Illinois 62025-0407 Tel [phone] Fax [phone] www.cityofedwardsville.com
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Legislative & Executive

a) Presentation by Watershed Nature Center

b) Presentation by EBTC (Edwardsville Beautification &Tree Committee)

c) Check Presentation in recognition of a contribution made by JF Electric to
Plummer Family Sports Park

d) Presentation by Erika Obreckt on Radon Action Month

e) Class F Special Use Liquor License for Global Brew, Inc. for the “Taste of
Edwardsville” to be held at 600 Troy Rd, Edwardsville, IL 62025 on Saturday,
April 07, 2018 PAGE 130

f) Class F Special Use Liquor License for Global Brew, Inc. for “Spring Beer Fest”
to be held at 101 S. Buchanan Street, Edwardsville, IL 62025 on Saturday, April
28, 2018 PAGE 132

g) Class F Special Use Liquor License for Recess Brewing LLC for the “Taste of
Edwardsville” to be held at 600 Troy Rd, Edwardsville, IL 62025 on Saturday,
April 07, 2018 PAGE 134

h) License to Conduct a Raffle for Edwardsville Choral Boosters with proceeds
going towards Edwardsville Choral Boosters programs with chances to be sold on
April 12, 2018 PAGE 137

i) License to Conduct a Raffle for Friends of Colonel Benjamin Stephenson House
with proceeds going towards Stephenson House educational programs with
chances to be sold on April 21, 2018 PAGE 140

Legal & Judicial

City Treasurer

City Clerk
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Finance Committee

a) Minutes of Finance Committee meeting on February 27, 2018
PAGE 141
b) Group Health Insurance Fund Report - $387,800.24

c) Claims - $559,978.31 (Regular) and $29,544.36 (Library) for a total of
$589,522.67 PAGE 143

d) Resolution Authorizing the Execution of an Energy Supply Agreement
PAGE 187
e) Information:

1) Min/Max 12-31-17
PAGE 189
f) Finance Committee will meet on Tuesday, March 27, 2018 at 5:30 p.m. in the
Governor Edwards Conference Room

Public Safety Committee

a) Minutes of Public Safety Committee meeting on February 12, 2018
PAGE 193
b) Approval of Memorandum of Understanding between the City of Edwardsville
and Edwardsville Community Unit School District #7 (In Reference to:
Intergovernmental Police Serviced Assistance Agreement (School Resource
Officer Program)) PAGE 196

c) Approval of Memorandum of Understanding between the City of Edwardsville
and Edwardsville Community Unit School District #7 (In Reference to:
Intergovernmental Police Service Assistance Agreement (School Crossing Guard
Program)) PAGE 196

d) Public Safety Committee will meet on Monday, March 26, 2018 at 5:00 p.m. in
Council Chambers

Public Services Committee

a) Minutes of the Public Services Committee meeting on February 27, 2018
PAGE 206
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b) Approval of IDOT Resolution for Maintenance of Streets and Highways by
Municipality Under the Illinois Highway Code in the amount of $850,000
PAGE 208
c) Approval to Award the 2017/2018 CIP Sidewalk Contract
PAGE 210
d) Public Services Committee will meet on Tuesday, March 28, 2017 at 4:30 p.m. in
the Governor Edwards Conference Room

Administrative & Community Service Committee

a) Minutes of Administrative & Community Service Committee meeting on
February 15, 2018 PAGE 212

b) Second reading of an Ordinance Annexing Certain Territory to the City of
Edwardsville, Plummer Family Park, PIDs 10-1-16-20-00-000-003-005 & 10-1-
16-20-00-000-003-007. Annexes Plummer Family Park into the City (For
Approval) PAGE 215

c) Second reading of an Ordinance Certifying the Zoning Map of the City of
Edwardsville – Certifies the zoning map as required annually by codified
ordinance (For Approval) PAGE 222

d) RASE Board Item forwarded for approval:

1) Faith Coalition – Sunrise Easter Service – City Park 04/01/18
PAGE 226
e) Administrative & Community Service Committee will meet on Thursday, March
29, 2018 at 5:30 p.m.

Old Business

New Business

Closed Session
*

Action taken on Executive Session items

Adjournment
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City of Edwardsville

Council Proceedings

March 06, 2018

The regularly scheduled meeting of the Edwardsville City Council was held at 7:00 p.m. in the
Council Chambers with Aldermen Art Risavy presiding. Aldermen Morrison, Farrar, Louer,
Stack, Burns and Risavy answered present on roll call. Aldermen Krause and Mayor Patton
were excused.

The Pledge of Allegiance was recited by all present.

Aldermen Risavy welcomed everyone in attendance and those viewing on Cable Channel 993 to
the meeting and asked if any citizen wished to address the Council. Karen Zimmerman of 6633
Fox View Drive spoke about the property at 1301 N. Main Street. Mrs. Zimmerman discussed
the permit application for two Certificate of Appropriateness one of which is 2 years old. She
wishes that the non-historic components be removed from her property on N. Main Street.
Mrs. Zimmerman also made comment to the City being in noncompliance with the provisions of
TIF 4.

Motion by Stack, seconded by Burns, to approve the Consent Agenda. Claims were changed to
read $741,797.98. A Madison County PEP Grant Resolution was added under Administrative &
Community Service Committee. Pending Litigation was removed from Executive Session.
Aldermen Risavy read Consent Agenda items as follows:

Approval of minutes of Council Meeting on February 20, 2018

Group Health Insurance Fund Report in the amount of $636,571.51

Roll Call on Consent Agenda: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and
Risavy voting aye. Motion Carried.

City Clerk Dennis McCracken administered the oaths of Jacob J. Rhodes as Patrol Officer,
Nicholas M. Henderson as Patrol Officer, and Jacob D. Welch as Patrol Officers.

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Award Presentation by Jay Keeven, Director of Police (Commendation Award from Police
Department) for Officer Connor Hoyland.

Award Presentation by Rick Welle, Fire Chief (Commendation Award from the Fire Department)
for Officer Connor Hoyland.

Presentation from the Edwardsville Children’s Museum by Lindley White, Executive Director.

Motion by Morrison, seconded by Burns, to approve a License to Conduct a Raffle for
Edwardsville Art Center with proceeds going towards supportive programs. Chances will be
sold on Saturday, March 10, 2018.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Motion by Morrison, seconded by Stack, to approve a License to Conduct a Raffle for
Edwardsville Knights of Columbus Council 1143 with proceeds going towards charitable
organizations. Chances to be sold from March 07, 2018 – March 07, 2019.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Motion by Stack, seconded by Farrar, to approve a License to Conduct a Raffle for Whitley
Wishes Inc. with proceeds going towards Pediatric Brain Cancer Research and Scholarship
programs. Chances to be sold from March 07, 2018 – April 14, 2018.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Motion by Stack, seconded by Burns, to approve a License to Conduct a Raffle for Edwardsville
Community School District #7 with proceeds going towards the School Lunch Debt Project.
Chances to be sold on Friday, April 20, 2018.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Motion by Stack, seconded by Farrar, to approve a License to Conduct a Raffle for Edwardsville
Community School District #7 with proceeds going towards School Lunch Debt
Project/Edwardsville Community School District #7. Chances to be sold on Sunday, May 06,
2018.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

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Motion by Stack, seconded by Farrar, to approve a License to Conduct a Raffle for Edwardsville
Community School District #7 with proceeds going towards School Lunch Debt Project. Chances
to be sold on Sunday, May 06, 2018.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Minutes of Finance Committee meeting on February 13, 2018 were received for information
and file.

Motion by Louer, seconded by Burns, to approve Claims in the amount of $741,797.98
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Motion by Louer, seconded by Farrar, to approve a Resolution Approving the Transfer of
Volume Cap in Connection with Private Activity Bond Issues and Related Matters.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Motion by Louer, seconded by Burns, to approve a Resolution Authorizing the Execution of an
Energy Supply Agreement.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Finance Committee will meet on Tuesday, March 13, 2018 at 5:30 p.m. in the Governor
Edwards Conference Room.

Public Safety Committee will meet on Monday, March 12, 2018 at 5:00 p.m. in Council
Chambers.

Minutes of Public Services Committee meeting on February 14, 2018 were received for
information and file.

Change Order 1 and Final to Keller Construction, Inc. for the 3rd Avenue Reconstruction Project
in the decreased amount of $4,402.95 was received for information and file.

Public Meeting for the 2018 Madison county CDBG Application to be held at Edwardsville City
Hall on March 19, 2018 at 5:00 p.m. was received for information and file.

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Public Services Committee will meet on Tuesday, March 13, 2018 at 4:30 p.m. in the Governor
Edwards Conference Room.

Minutes of Administrative & Community Service Committee meeting on February 15, 2018
were received for information and file.

Motion by Morrison, seconded by Risavy, to approve a Ordinance Amending Chapter 46, Article
IV, of the Codified Ordinances of the City of Edwardsville (Fire Department) – The amendment
provides new language within the Codified Ordinances Chapter 46, Article IV, Fire Prevention,
Section 46-107 – Open burning for inclusion on Controlled/Prescribed burns within City limits
under specific regulations.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Motion by Morrison, seconded by Risavy, to approve A Resolution Authorizing Sign Variances
for 1501 Troy Road – Resolution authorizes two variances: 1) A side setback reduction to allow
the freestanding sign to be placed 3’4 from the property line, a variance of 1’8 and eliminates
the loss of a parking space with the provision the drive-thru sign width not exceed the width
of the monument sign base; and 2) Allows transfer of signage from the north façade to the
west façade to accommodate the menu board for the drive-thru lane.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

An Ordinance Annexing Certain Territory to the City of Edwardsville, Plummer Family park, PIDs
10-1-16-20-00-000-003.005 & 10-1-16-20-00-000-003.007 Annexes Plummer Family Park into
the City was filed for second reading.

An Ordinance Certifying the Zoning Map of the City of Edwardsville – Certifies the zoning map
as required annually by codified ordinance was filed for second reading.

Motion by Morrison, seconded by Louer, to approve the Contract Agreement for Professional
Services with Thouvenot, Wade & Moerchen, Inc. in the amount of $27,600.00 for boundary
and topographic surveys, title reports, and legal descriptions. The area included is bound by
North Main Street, Hillsboro Avenue, North Kansas Street, and Vandalia Avenue encompassing
the downtown parking area.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

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Motion by Morrison, seconded by Risavy, to approve the Bid for Mass Grading and Sanitary
Sewer of Plummer Family Sports Park to Stutz Excavating in the amount of $539,900 Contract
includes grading on 70-acre parcel minus the northern baseball field quad and does not
include any grading on the adjacent 15 acres. The contract also includes a sanitary sewer
extension needed to serve future restrooms on the site.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Motion by Morrison, seconded by Risavy, to approve a Madison County PEP Grant Resolution –
City of Edwardsville seeks to apply for Park Enhancement Project Grant Funds from Madison
County Community Development to assist in the renovation of the tot-lot area at Vadalabene
Field and purchase artificial turf for the future off-leash area for dogs on Schwarz Street west
of Grandview Drive.
Roll Call: Six Ayes, with Aldermen Morrison, Farrar, Louer, Stack, Burns and Risavy voting aye.
Motion Carried.

Administrative & Community Service Committee will meet on Thursday, March 15, 2018 at 5:30
p.m. in the Governor Edwards Conference Room.

Council extended thoughts and prayers to Jeff Berkbigler and Janet Stack for their losses.

Council Adjourned at 7:55 p.m.

_________________________________
Art Risavy, Aldermen

Attest:

_________________________________________
Dennis W. McCracken, City Clerk/Collector

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