runway 25r reconstruction project at los angeles international airport

497 Pages·2017·11.05 MB·English

REQUEST FOR BIDS

R 25R
UNWAY
R P
ECONSTRUCTION ROJECT

AT
L A I
OS NGELES NTERNATIONAL
A
IRPORT

CITY OF LOS ANGELES
LOS ANGELES WORLD AIRPORTS
ADMINISTRATION WEST
7301 WORLD WAY WEST, 10TH FLOOR
LOS ANGELES, CA 90045

May 25, 2017
SUMMARY INFORMATION
REQUEST FOR BIDS
FOR
RUNWAY 25R RECONSTRUCTION PROJECT
AT
LOS ANGELES INTERNATIONAL AIRPORT

DATE ISSUED: May 25, 2017

DESCRIPTION:
The City of Los Angeles, Los Angeles World Airports (LAWA) seeks qualified construction firms
capable of providing services for the Runway 25R Reconstruction Project at Los Angeles
International Airport (LAX), which includes, but is not limited to, the reconstruction of Runway
7L-25R’s keel section pavements, between Taxiways J and N, including the structural
strengthening of the airfield bridge over the Sepulveda tunnel, construction of Taxiway B17
between Service Road C and Taxiway B, and relocation of the northern runway hold bar at the
Taxiway G intersection of Runway 7L-25R. For full details of the required scope for this project,
please see the Contract Documents.

TERM: 3 years

PERIOD OF PERFORMANCE: 354 Calendar Days

PRE-BID CONFERENCE & EXAMINATION OF SITE:
June 8, 2017
1:30 p.m., Pacific Time
at
Los Angeles World Airports
Clifton A. Moore Administration East Building
Samuel Greenberg Board Room
1 World Way
Los Angeles, CA 90045

BIDS DUE NO LATER THAN:
Tuesday, June 27, 2017 at 2:00 p.m., Pacific Time

BID DELIVERY ADDRESS:
Los Angeles World Airports
7301 World Way West, 10th Floor
Los Angeles, CA 90045

CONTACT PERSON:
Cliff Cortes, Procurement Supervisor
[email protected]

i
Runway 25R Reconstruction Project
TABLE OF CONTENTS

1. INTRODUCTION
1.1. Invitation

2. SCOPE OF WORK
2.1. General
2.2. Work By Others

3. PRE-BID INFORMATION
3.1 Pre-Bid Conference
3.2 Examination of Site
3.3 Americans with Disabilities Act

4. AVAILABILITY OF REQUEST FOR BIDS AND OTHER DOCUMENTS
4.1. Request for Bids
4.2. State of California, DOT Standard Plans and Specifications

5. CONTENTS OF BID
5.1. Overview
5.2. Administrative Requirements Forms
5.3. Bid Forms

6. BID FORMAT
6.1. Signing of Bids
6.2. Only One Bid Accepted
6.3. Joint Ventures or Partnerships
6.4. Cost of Bids
6.5. Withdrawal of Bids

7. BID SUBMISSION INSTRUCTIONS
7.1. Bid Delivery Instructions
7.2. Bid Due Date

8. BID EVALUATION
8.1. Initial Review
8.2. Evaluation of Administrative Requirements
8.3. Information Requested and Not Furnished
8.4. Right to Verify Information
8.5. Evaluation of Bids and Bid Errors
8.6. Mathematical Corrections on Bids
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Runway 25R Reconstruction Project
8.7. Incorrect Bid Information
8.8. Prohibition of Alternate Terms and Conditions
8.9. Waiver of Minor Administrative Irregularities

9. ESCROWING OF BID DOCUMENTS
9.1. Submittal Requirements

10. INTERPRETATIONS AND CLARIFICATIONS OF THIS RFB
10.1. Request for Information in Writing
10.2. Deadline for Requests
10.3. Oral Inquiries
10.4. Responses to Requests
10.5. Prohibited Communication

11. ADDENDA
11.1. Right to Revise RFB
11.2. Postponing Due Date
11.3. Addenda Availability
11.4. Bidders Responsibility

12. CITY POLICES AND AGREEMENTS
12.1. Contractors License
12.2. City of Los Angeles Labor Requirements
12.3. Federal and State Labor Requirements
12.4. Administrative Requirements
12.5. Disadvantaged Business Enterprise (DBE) Program
12.6. Local Business Preference Program (LBPP) – NOT USED
12.7. Right to Reject Bids
12.8. Subconsultant Prohibitions
12.9. Federal Requirements
12.10. Registration with California Department of Industrial Relations

13. PROPERTY OF CITY/PROPRIETARY MATERIAL
13.1. Subject to Public Records Act
13.2. Exemption from Public Records Act

14. AWARD OF CONTRACT
14.1. Non Assignment
14.2. Recommendation for Award of Contract
14.3. Execution of Contract

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Runway 25R Reconstruction Project
15. .PROTEST OF RFB CONTENT AND PROTESTS OF AWARD
15.1. Mandatory Time Limits
15.2. Purpose of Procedures
15.3. Protests of RFB Content
15.4. Protest of Recommended Award
15.5. Only Valid Protest Considered
15.6. Frivolous Protests

16. ADDITIONAL LEGAL INFORMATION
16.1 Reproduction and Personal Use of Information
16.2 Expense, Ownership, and Disposition
16.3 City Held Harmless

17. COMPLIANCE WITH ALL LAWS

18. CONTRACT DOCUMENTS

LIST OF ATTACHMENTS
Attachment 1: Draft Contract Agreement
Attachment 2: Administrative Requirements
Attachment 3: Bid Forms
Attachment 3(a): Bid and Schedule of Work and Prices
Attachment 3(b): List of Subcontractors
Attachment 3(c): Prime Bidder’s Experience Form
Attachment 3(d): Federal Requirements Forms
Attachment 3(e): Senior Project Scheduler Resume Format
Attachment 4: General Conditions
Attachment 5 Special Conditions
Attachment 5(a): Appendices
Attachment 6: Federal Requirements
Attachment 7: Project Requirements
Attachment 8: Technical Specifications
Attachment 9: Plans/Drawings
Attachment 10: Performance and Payments Bonds Forms
Attachment 11: Project Labor Agreement
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Runway 25R Reconstruction Project
REQUEST FOR BIDS
INSTRUCTIONS TO BIDDERS

1. INTRODUCTION
1.1. Invitation
The City of Los Angeles, Los Angeles World Airports (LAWA) is inviting bids from
qualified construction firms capable of performing construction services pursuant to a
contract for the Runway 25R Reconstruction Project at Los Angeles International
Airport (LAX). It is the intention of LAWA to enter into a contract with the lowest
responsive and responsible bidder to provide construction services as described in this
Request for Bids, Instructions to Bidders and the attached documents.

2. SCOPE OF WORK
2.1. General
The Runway 25R Reconstruction Project consists of the reconstruction of Runway 7L-
25R’s keel section pavements, between Taxiways J and N. Included in this scope is the
structural strengthening of the airfield bridge over the Sepulveda tunnel, construction of
Taxiway B17 between Service Road C and Taxiway B, and relocation of the northern
runway hold bar at the Taxiway G intersection of Runway 7L-25R.

The work shall include the furnishing of all labor, materials, supervision, tools,
equipment, services, and incidentals necessary to prescribe and provide for the
complete and finished performance and accomplishment, in every respect, of the entire
contemplated Work or improvements indicated by the Contract Documents relating to
this particular Project. It shall be understood that the Contractor undertaking the
execution of all or any part of such Work or improvement will be required to perform,
construct, and complete the same in a thorough, satisfactory, and skillful manner in
accordance with the provisions of the Contract Documents.

The following list presents a summary of work and is not intended to include all work
required in the plans and specifications. See Attached Contract Documents for the
Scope of Work.
General Construction
1) LAWA Coordination
2) Permits and agency coordination
3) Maintenance of traffic, detours, and flaggers
4) FOD and dust control, and sweeping
5) Access, security and escort services

Runway 25R Reconstruction
1) Runway test section construction
2) Asphalt pavement milling, demolition and removal of asphalt base pavements
3) Selective concrete pavement removal and replacement
4) Subgrade/soil removal and disposal
5) Grading areas to new subgrade elevations

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Runway 25R Reconstruction Project
Taxiway B17
1) Temporary taxiway construction
2) Demolition and removal of asphalt shoulder and erosion control pavements
3) Selective concrete pavement removal and replacement
4) Subgrade/soil removal and disposal
5) Grading areas to new subgrade elevations

Replace Runway Hold Bar Position at Taxiway G
1) Removal of pavement markings
2) Removal of airfield lights and signs
3) Airfield electrical construction including lights and signs
4) New permanent pavement markings
5) FAA RWSL system improvements

2.2. Work By Others
The Contractor shall cooperate and coordinate with other contractors at LAWA as
needed to assure the orderly progression of work in accordance with the Contract
Documents. Contractor shall coordinate and provide site access to other contractors
as required.

3. PRE-BID INFORMATION
3.1. Pre-Bid Conference
LAWA will conduct a Pre-Bid Conference for this procurement. Please see the
Summary Page for exact details of time and place. At the Conference, LAWA will
present an overview of the proposed scope of work, including the procurement
process, schedule, and administrative requirements. Attendance at the pre-bid
conference is optional but highly recommended.
3.2. Examination of Site
The LAWA project manager will facilitate a site tour for interested bidders immediately
following the Pre-Bid Conference. Bidders shall examine and judge for themselves the
location, surroundings, physical condition, and nature of any work to be done. All
attendees shall sign-in on the LAWA-provided attendance sheet for the site tour.
Please be sure to bring a valid, government issued, picture identification (ID) for the
site tour. You will not be allowed on the tour without the valid ID.

The site will not be accessible for close examination separately or at any other
time during the bidding period.

The examination of the site will be approximately a one-hour tour of the prospective
work-sites. The tour will take place following the conclusion of the Pre-Bid
Conference. At least one representative from each bidder should attend the tour.

If you choose to attend the examination of the site, you must be dressed with safety in
mind. Please note, appropriate clothing for an outdoor construction site walks should
be worn, such as closed toed shoes and long pants.
3.3. Americans with Disabilities Act
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Runway 25R Reconstruction Project
As covered under Title II of the Americans with Disabilities Act, the City of Los Angeles
does not discriminate on the basis of disability and, upon request, will provide
reasonable accommodation to ensure equal access to its bids, programs, services and
activities. Sign Language Interpreters, Communication Access Real-Time
Transcription, Assistive Listening Devices, or other auxiliary aids and/or services may
be provided upon request. If an individual with a disability requires accommodations to
attend a pre-bid conference or bid opening, please contact the Procurement
Supervisor at least five (5) business days prior to the scheduled event.

4. AVAILABILITY OF REQUEST FOR BIDS AND OTHER DOCUMENTS
4.1. Request for Bids
The Request For Bids (RFB) and copies of the Contract Documents, which contain full
particulars and a description of the Work, Plans, Specifications and all Attachments
are only available through the City of Los Angeles Business Assistance Virtual
Network (LABAVN). To access this site, please use the web address: www.labavn.org
Standard Plans of the City of Los Angeles: Copies of the Standard Plans of the City of
Los Angeles, Department of Public Works, and Bureau of Engineering are available for
purchase at the Public Counter, Suite B-10, 1149 South Broadway Street, Los
Angeles, CA 90015.
For information regarding availability and prices of the Standard Specifications for
Public Works Construction, contact the publisher, Building News Inc., 1612 South
Clementine Street, Anaheim, CA 92802, telephone [phone].
4.2. State of California, DOT Standard Plans and Specifications
Copies of the State of California Department of Transportation Standard Plans and
Specifications may be obtained from the State of California Department of
Transportation Publication Distribution Unit, 1900 Royal Oaks Drive, Sacramento,
California 95815, telephone [phone].

5. CONTENTS OF BIDS
5.1. Overview
The Bid package shall consist of the following two (2) parts:
• Administrative Requirements Forms
• Bid Forms
A Bid Package shall be submitted in one (1) sealed envelope or package which
contains two separate sealed envelopes or packages: one (1) sealed envelope or
package that contains completed Administrative Requirements Forms and one (1)
sealed envelope containing completed Bid Forms. The two enclosed sealed
envelopes or packages should be clearly labeled either “Administrative Requirements
Forms” or “Bid Forms”. Forms and documents must be originals and fully completed,
with wet signatures. LAWA will not accept electronic submissions by “fax” or e-mail.
Do not submit Administrative Requirements Language Only documents within your bid
package.

5.2. Administrative Requirements Forms
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Runway 25R Reconstruction Project
Bidders shall complete all the Administrative Requirements Forms enclosed herein as
RFB Attachment 2, Administrative Requirements Forms, and shall initial any and all
interlineations, alterations, or erasures in its submissions. The bidder shall not delete,
modify, or supplement the printed matter on the Administrative Requirements Forms,
or make substitutions thereon. Do not submit Administrative Requirements Language
Only documents within your bid package.
5.3. Bid Forms
Each bid is to be submitted on the bid forms furnished in RFB Attachment 3, Bid
Forms, and in accordance with these Instructions to Bidders. If an updated bid form is
provided by an addendum, then the updated form must be used for the bid.
5.3.1. Bid and Schedule of Work and Prices
The bid must state the amounts for which the bidder proposes to supply all
material and perform all work required by the Contract Documents. All blank
spaces in the bid must be properly filled in, and the phraseology must not be
changed. Modifications are not permitted. Any space left blank, any
unauthorized addition, change, condition, limitation, or provision attached to the
bid may render it non-responsive and may cause its rejection by LAWA.
Alterations by erasure or interlineations must be explained or noted on the bid.
No telegraphic modification of a bid will be considered. Bidders must
acknowledge all addenda in the space provided. The bid shall meet all of the
requirements set forth herein.
5.3.2. List of Subcontractors
In accordance with the California Public Contract Code (PCC) § 4100 – 4113
(the Subletting and Subcontracting Fair Practices Act), a list of all
subcontractors, who are assigned a portion of the work in an amount in excess
of one-half of one percent of the prime’s bid, is required to be submitted with
the bid on the form titled List of Subcontractors (Attachment 3) provided by
LAWA.
5.3.3. Minimum Qualifications (Prime Bidder Experience)
The successful bidder is required to have successful major airfield concrete
paving experience under FAA specifications on at least three (3) projects with
at least five million dollars ($5,000,000) in FAA specified paving on each
project and completed within the last ten (10) years. The completed Prime
Bidder Airfield Experience Form must be submitted with the bid on the form
provided herein by LAWA. If the Bidder is a Joint Venture, then the Joint
Venture Entity shall meet the Minimum Qualifications as a Joint Venture,
pursuant to this RFB Instructions to Bidders section, and submit the Prime
Bidder Airfield Experience Form. Alternatively, the Joint Venture can meet the
requirement if each company forming the Joint Venture submits the Prime
Bidder Airfield Experience Form and each company meets the Minimum
Qualification, independently.
5.3.4. Federal Requirements Forms
Bidders shall complete all the Federal Requirements Forms enclosed herein
and shall initial any and all interlineations, alterations or erasure in its
submission. The bidder shall not delete, modify, or supplement the printed
matter on the Federal Requirements Forms or make substitutions thereon.
5.3.5. Senior Project Scheduler Resume
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Runway 25R Reconstruction Project
The Contractor is required to employ or retain the services of a Senior Project
Scheduler – an individual who is part of the Contractor’s management staff fully
and only dedicated to developing and maintaining the project schedule. The
Project Scheduler shall have at least ten (10) years of verifiable experience as
the person primarily responsible for preparing and maintaining detailed project
schedules on projects of the same or similar size and nature as this project.
The Contractor shall submit the Project Scheduler’s resume to LAWA with its
Bid. The background information to be submitted shall include:
• Identification, qualifications, and experience of the Contractor’s Project
Scheduler
• References of not less than five (5) previous projects of like type and
size on which the Contractor’s Project Scheduler has utilized Critical
Path Method (CPM) scheduling.
LAWA reserves the right to disapprove any candidate or Scheduling System
proposed for the Project. LAWA reserves the right to remove any member of
the Contractor’s scheduling staff that is, in LAWA’s opinion, not performing
scheduling work in accordance with the scheduling requirement.

6. BID FORMAT
6.1. Signing of Bid
By signing the bid, the bidder is stating:
• the facts represented in the bid are true and correct,
• the bidder provided accurate contact information including telephone number(s),
and e-mail address, and
• the signer has authority to sign on behalf of the contracting entity.
6.2. Only One Bid Accepted
LAWA will accept only one (1) bid for this RFB from any one bidder. This includes bids
submitted under different names by one firm, corporation, partnership, or joint venture.
Evidence of collusion among bidders shall be grounds for exclusion of any bidder who
is a participant in any such collusion.
6.3. Joint Ventures or Partnerships
If the bidder is a partnership or joint venture, the bidder must submit with its bid a copy
of the partnership or joint venture agreement. That agreement must describe the
scope and amount of work each participant will perform and contain a provision that
each participant will be jointly and severally liable to LAWA for completing all of the
work and to third parties for all duties, obligations, and liabilities which arise out of the
joint venture’s performance of the work. Each member of the joint venture or
partnership must respond to all elements of the Administrative Requirements
separately (including Vendor Identification Forms, City Ethics Commission Forms etc.),
and a copy of each joint venture or partnership agreement must be included with the
Administrative Requirements Forms.
6.4. Cost of Bids
The City of Los Angeles and LAWA are not responsible for any costs incurred by
bidders while preparing or submitting bids. All bidders who respond to solicitations do
so solely at their own expense.
6.5. Withdrawal of Bids
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