Probation and parole process, Probation and Parole Bureau, Department of Corrections : limited scope performance audit PDF
Preview Probation and parole process, Probation and Parole Bureau, Department of Corrections : limited scope performance audit
S Montana* J51.7232Legislature* L72ppp Legislative Audit 1996 ProJaation and parole process? Probation and Parole Bureau* L/Cgislative Audit Division State ofMontana Report to the Legislature Limited Scope Performance Audit March 1996 Probation and Parole Process Probation and Parole Bureau Department ofCorrections This report contains informationontheadult probationand parole process. The areas addressed include: Potentialaudit areas. Staffmonitoring. Programoutcomes. STATE DCCUMENTS COLLECTION ocr : I 19S6 MONTANA STATE LIBRARY 1515 E. 6th AVE. HELENA, MONTANA 59620 Direct comments/inquiries iM r PLReoOgiosBmloaxt1i32v5e01SAt7ua0dt5ietCaDpiivtioslion - ^^i -|^k:-fIW^W Helena MT 59620-1705 95P-01 MONTANASTATELIBRARY 3 0864 0015 3433 1 PERFORMANCEAUDITS Performance audits conducted by the Legislative Audit Division are designed to assess state government operations. From the audit work, a determination is made as to whether agencies and programs are accomplishing their purposes, and whether they can do so with greater efficiency and economy. In performing the audit work, the audit staffuses audit standards set forth by the United States General Accounting Office. Members of the performance audit staff hold degrees in disciplines appropriate to the audit process. Areas ofexpertise include business and public administration, statistics, economics, computer science, communications, and engineering. Performance audits are performed at the requestofthe Legislative Audit Committee which is a bicameral andbipartisanstandingcommitteeoftheMontat^aLegislature. Thecommitteeconsists ofsix members ofthe Senate and six members ofthe House ofRepresentatives. MEMBERS OF THE LEGISLATIVE AUDITCOMMITTEE Senator Greg Jergeson, Vice Chairman RepresentativeErnestBergsagel,Chairman Senator Sue Bartlett Representative Beverly Barnhart Senator Reiny Jabs Representative A. R. "Toni" Hagener Senator Tom Keating Representative Bob Keenan Senator Ken Miller Representative Robert Pavlovich Senator Linda Nelson Representative Bruce Simon DmATE DUE u [Montana ^ '-n^'^'^P^^ Legislative Audit Division "^^.^j^anCn scoua. Seacat, LegislativeAuditor March 1996 The Legislative Audit Committee ofthe Montana State Legislature: This is our limited scope performance audit ofthe Adult Probation and Parole Process administered by the Community Corrections Division in the Department ofCorrections. This report contains information on potential audit areas and recommendations for improving the management process. Responses from the Department ofCorrections are contained at the end ofthe report. We wish to express our appreciation to the department and the staffofthe Community Corrections Division for their cooperation and assistance. Respectfully submitted, sg^ Room 136.StateCapitolBuilding POBox201706 HelenaMT69620-1706 Phone406-444-3122 FAX406-444-9784 Legislative Audit Division Limited Scope Performance Audit Probation and Parole Process Probation and Parole Bureau Department of Corrections Members ofthe audit staffinvolved in this audit were: Angie Grove. Susan Jensen, Kent Wilcox, and Miice Wingard. Table of Contents List ofTables and Figures iii Appointed and Administrative Officials iv Report Summary S-1 ChapterI Introduction 1 Introduction Audit Objectives 1 Audit Scope and Methodology 2 Changes That Will Impact Community Corrections Programs 3 Sentencing Commission Study 3 Department Reorganization 3 Potential Future Areas for Study 4 Management Memorandum 6 H Chapter Introduction 7 Background Probation and Parole Administration 7 What is Probation and Parole? 9 Probation 9 Parole 10 Intensive Supervision Program 10 InterstateCompact 11 Who is Supervised by PPB Staff? 12 How are Offenders Supervised? 13 Program Funding Levels 15 m Chapter Introduction 17 Current Probation and Parole Process What Type ofFiles Did We Review? 17 Bureau Files Document Compliance with Supervision Standards 18 Areas ofPotential Policy Noncompliance Identified 19 Drug and Alcohol Analyses 19 Evidence Controls 19 Assessment Overrides 20 Organization ofFile Information 20 Probation and Parole Violations 20 Page Table of Contents StaffMonitoring Can Be Improved 21 Overall Management Controls Over the Current Process .... 22 Chapter IV Introduction 23 Bureau Activities Compared to Policy What Steps Has PPB Taken to Ensure Legislative Policy is Followed? 23 Is the Bureau Measuring Effectiveness? 23 Conclusion 25 Agency Response Department ofCorrections 29 Pageii List ofTables and Figures Table 1 PPB Supervision Standards For Probation and Parole 14 Table 2 Probation and Parole Bureau Funding 15 Table 3 Number ofFiles With Violations And Types ofViolations Noted 21 Figure 1 Probation and Parole Bureau Organization 7 Figure 2 Probation and Parole Program Offices 8 Figure 3 Average Daily Populations ofMontana Adult Corrections Programs For Fiscal Years 1990 through 1995 13 Figure 4 Status ofSampled Offenders 18 Pageiii Appointed and Administrative Officials Department of Rick Day, Director Corrections Community Corrections Mike Ferriter, Administrator Division Probation and Parole Mary Fay, Acting Bureau Chief Bureau R^onal Supervisors Sam Lemaich, Missoula Ron Aisbury, Helena Mike Gersach, Great Falls Phil Sanderson, Billings Gene Gemignani, Kalispell Page iv
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