midland independent school district substitute manual 2017

45 Pages·2017·0.94 MB·English

MIDLAND
INDEPENDENT
SCHOOL DISTRICT
SUBSTITUTE MANUAL

2017 – 2018
(REVISED 02/09/2018)

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WELCOME TO MIDLAND INDEPENDENT SCHOOL DISTRICT!

The purpose of this handbook is to help substitutes and Midland ISD establish a mutual understanding of
requirements, policies, and procedures.
It is important that you read this entire handbook before accepting your first assignment. If you are a returning
substitute, please re-read this entire handbook as policies may have changed. You are responsible for the material
found within the online handbook as well as material found within this handbook.
Midland ISD and the Midland Board of Trustees, and professional staff believe substitutes serve an important role
in our total school program. Substitute teachers play a very important role in upholding the high standard of
education in our school system. The presence of the substitute teacher must ensure a continuous program of quality
instruction for all children. The substitute experience involves new and different situations several times a day, and
the work is never easy. Substitute teachers are expected to meet this challenge with personal dedication and in a
sincere, conscientious effort.
Substitutes should feel free to call upon members of the Human Resources Staff for assistance.

Orlando Riddick Woodrow Bailey
Superintendent Executive Director of Human Resources

Paul Hooper

[email protected]
432-240-1801 432-240-1804
Director of Support Staff Services Substitute Management Clerk

For payroll issues, email rosemary.camacho@midlandisd .net
432-240-1943

615 W. Missouri
Suite 201
Midland, TX 79701
Phone
[phone]
Fax
[phone]

Online Handbook Access
www.midlandisd.net>Human Resources Department>Resources for Current Substitutes

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GENERAL EMPLOYMENT

Midland ISD does not discriminate against any employee or applicant for employment because of race, color,
religion, sex, national origin, age, disability, military status, genetic information, or on any other basis prohibited
by law.

CONDITIONS OF EMPLOYMENT

All substitutes are employed on an at-will basis and are not considered contractual employees. They are not
employed for any specified length of time and have no property rights in the employment. Substitutes are also
not guaranteed work at any specific campus, grade level, or other location. Employment hours and
assignments may be altered at the discretion of campus administration at any time. The district reserves the
right to deny access to specific grade levels, teachers, campuses, and/or locations.

As always, employment is on an at-will basis, and is at the discretion of the building principal or designated
supervisor working in conjunction with the Substitute Office.

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Table of Contents

Hiring Process for New Substitute & Checklist.....................................................................................................4,5
Hours of Employment & Regarding assignments ……………………………….…………………………………………………...6
Substitute Pay rates ………………………………………………………………………………………………………………………………..….7
Substitute Payroll Schedule…………………………………………………………………………………………………………………….....8
Sample Employee Absence From Duty Form ………………………………………………………..…………………………....….8
MISD Pay stub access………………………………………………………………………………………………………………………………...10
Helpful Payroll Hints……………………………………………………………………………………………………………………………….....11
Benefits Contact…………………………………………………………………………………………………………………………………..….…..11
PST form……………………………………………………………………………………………………………………………………….………….….12
Confidentiality ………….…………………………………………………………………………………………………………………….………..13
Sexual Harrassment and physical contact …………………………………………………………………………..……………………14
Student Code of Contact link……………………………………………………………………………………………………………….…….15
Child Abuse………………………………………………………………………………………………………………………………………………15-17
Technology Resources……………………………………………………………………………………………………………………………..18-22
Personal Use of Electronic Media………………………………………………………………………………………………………....22-24
Guidelines for Clinic Visits…………………………………………………………………………………………………………………..…...25,26
Breakfast Express……………………………………………………………………………………………………………………………………....…27
Long-term substituting guidelines………………………………………………………………………………………………….…….….….28
Employment for retirees guidelines…………………………………………………………………………………………………….…….…29
Conference Periods and fingerprinting……………………………………………………………………………………………..….……..30
Security Badges………………………………………………………………………………………………………………………………….….……...30
Dress Code……………………………………………………………………………………………...…………………………………………….…..…....31
Professional Ethics………………...…………………………………………………………..……………………..………………………………….. 32
Substitute Discipline Management Plan and Evaluation of Performance ……………………………..………..…....33
Unavailability and Resignation…………………………………………………………………………………………………….….…....34, 35
Classroom Instruction……………………………………………………………………..………..……...……………………………….........36, 37
Special Programs…………………………………………………………………………………………………………………………………….….…37
Emergency Plans……………………………………………………………………………………………………………………………..……...38-40
CHAMPS/SLANT/STOIC….………………………………………………………………………………………..………………………........41-44

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HIRING PROCESS FOR NEW SUBSTITUTES
Application Steps (to be completed in order)

• Apply online

NOTE: The Midland ISD Human Resource Office has a computer available for
applicants without internet access located on the 2nd floor of the Administration
Building, 615 W Missouri. Hours are from 8:00 - 5:00 Monday through Friday

• Attend New Substitute Orientation (Applicants will receive notification of next available orientation via
email)

You MUST have official college transcripts in order to substitute teach. Those able to provide a high school
diploma or GED will be eligible for clerical and/or teacher assistant substitute assignments. Listed below are
two sites where you may be able to obtain official transcripts at a reduced rate.

www . getmytranscript.com
www.studentclearinghouse. org

• Substitutes who have attended orientation will be uploaded to TEA for fingerprinting. When
the manifest is received from TEA (indicating the fingerprinting status of all attendees)
substitute will be contacted to set up a date and time to come in for fingerprinting and/or
come in to complete new hire paperwork. Please note: normally we will receive the manifest
from TEA the day following the orientation; however, that is not always the case.
• When you come in for your fingerprinting appointment, and/or to turn in new hire paperwork,
please be sure to bring in the following items:

o Your OFFICIAL transcripts or copy of GED or High School Diploma
o Current Driver License, Social Security Card, and Permanent Resident
Card if applicable
o A voided check or Direct Deposit Form from your bank (for payroll
purposes).
o The New Hire Packet you were given at orientation
o If you are being fingerprinted, you will also need to bring a money
order for the amount disclosed to you at the time you scheduled your
appointment

• Background checks typically take 1 or 2 days to be returned to us.
• You are entered into the AESOP sub system and a “Welcome Letter” from AESOP is sent to you via
email. Your paperwork is then sent to payroll.
• Your paperwork will be processed by payroll within 5 days.
• An email will be sent by payroll notifying you to set up a date and time to be printed for the time clock
and obtain your badge.
• You will be activated in the AESOP sub system and begin receiving calls

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Becoming a Substitute Checklist
o Submit application
o Receive Orientation Information
o Attend Orientation
o You will receive a call to schedule your fingerprinting
appointment
o When you come to the fingerprinting appointment you will
need to bring your Driver’s license/ Social security card /
voided check or direct deposit form / transcripts or HS
diploma and Money Order
o Money order will need to be made out to Morpho Trust.
Amount for money order will be disclosed at appointment
time
o Fingerprints take about 2 to 6 days to clear. Once they clear
you will receive an email from me with your Aesop LOG-IN
and PIN
o 3 to 5 days from the day of the 1st email, you will receive a
2nd email from payroll in that email it will describe the steps
you need to take in order to get set up on the timeclock and
get your badge
o Once you receive your badge you will be ready within 1-2
days
o AESOP will then be showing jobs for you to start working.

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HOURS OF EMPLOYMENT

MORNING SESSION AFTERNOON SESSION
PK -6 7:40 11:45 11:46 3:40
Magnet Schools:
Bowie, Pease, 7:45 12:00 12:01 4:00
Washington
7 – 12 8:20 12:15 12:16 4:15

Hours may vary depending on assignment. However, substitutes accepting a full day assignment are
employed for an eight hour day and shall report to duty at least 20 minutes before the school day begins at the
assigned campus. If the assignment you accepted ends before the end of the work day, do not leave
the campus. Notify the front office and they will place you in another classroom if needed.

SUBSTITUTE PAY
Rosemary Camacho, Payroll Clerk
[email protected]
240-1943

REGARDING ASSIGNMENTS:
*Teacher Assistants may ONLY substitute in Teacher Assistant assignments or in Clerical Assignments

*Teacher Substitutes may substitute in Teacher Assistant or Clerical assignments, but pay will be at the
standard Clerical/Teacher Assistant pay.
*Retired Teachers MAY ONLY substitute in a "vacancy" for a maximum 20 days in each vacant
position without it affecting their TRS. If there is any question, you may contact TRS at 1-800-
223-8778 or you may go to www.midlandisd/stafflinks/benefits for information.
* Midland Independent School District days worked is based on a school calendar year. Your
days worked will reset at the beginning of each school year.

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MIDLAND INDEPENDENT SCHOOL DISTRICT
SUBSTITUTE PAY RATES
2017 - 2018

CLASSROOM TEACHER:

** Regular $85.00 per full day

** After 30 total days regardless of the $95.00 per full day
location (effective on 31st day)

** After 90 total days regardless of the $105.00 per full day
location (effective on 91st day)

** Classroom Teacher substitutes will receive an additional $10.00
for working on Friday.

* Midland Independent School District days worked is based on a school
calendar year. Your days worked will reset at the beginning of each
school year.

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Long-Term, 25 or more back to back days $262.30 per full day
in the same position, Bachelor's degree
and Teacher Certification
(Substitute designated by HR only)

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CLERICAL/TECHNICAL/TEACHER ASSISTANTS

* Regular $70.00 per full day

* Long-Term, 10 or more back to back days $75.00 per full day
in the same position

* Days worked are not included in cumulative totals for teacher calculations

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