King County Information Technology Governance Strategic Advisory Council Meeting

211 Pages·2017·8.19 MB·English

by  Tilli Buchanan

March 17, 2017
#KCSAC2017
Union Station
401 S Jackson Street
Strategic Ad visory Ruth Fisher Boardroom
Council Members
Seattle, WA 98104

Dow Constantine - Chair
County Executive
10:00 a.m. to 12:00 p.m.
@kcexec on Twitter

King County Information Technology Governance
Laura Inveen
Presiding Judge, Superior Court Strategic Advisory Council Meeting

Bill Kehoe
County Chief Information Officer @kccio
AGENDA - DRAFT

Jeanne Kohl-Welles
County Council Member Introduction
@KCCKohlWelles

Kathy Lambert 10:00 – Welcome and Introductions; New members: Judge Inveen, Clare
County Council Member
10:05 a.m. Pedersen, Rebecca Wage
@kathylambert

Dan Satterberg 10:05 – Strategic Priorites - Opening Remarks
Prosecuting Attorney @KCProsecutor 10:15 a.m.

Donna Tucker 10:10 – SAC Technology Awards
Presiding Judge, District Court
10:25 a.m. • Project and/or Team; Technology Champion;

John Urquhart
King County Sheriff Discussion Topics

John A. Wilson
Assessor @kcassessor 10:30 – 1. Recap of the March 2016 meeting

Julie Wise 10:35 a.m.
Director, Elections @kcelections
10:35 – Strategic progress since March 2016

10:50 a.m. • Briefing
Private/Public Sector
• Discussion
Michael Cockrill
CIO, State of Washington 10:50 – 2. Effective Digital Systems Strategy
11:20 a.m. • Briefing
Trever Esko
• Discussion
CIO, Snohomish County @trevere
 SAC Action

Kevin Flick
11:20 – 3. Data Service Strategy
District Manager, State & Local Government
Education at NetApp 11:50 a.m. • Briefing
• Discussion
Michael Mattmiller
 SAC Action
Chief Technology Officer
City of Seattle @seattleCTO
11: 50 a.m 4. Round Table: Final Comments

Stuart McKee

National Technology Officer
noon Adjourn
U.S. Public Sector, Microsoft Corporation

Clare Pedersen
Managing Director, Slalom Noon - 12:30 p.m. SAC Joint Picture and 30-min Social

Rebecca Wage
Customer Success Manager, Socrata

Jason Weiss
CIO, Sound Transit
3/17/2017 SAC Meeting Overview
Information Technology
Governance

Dear Strategic Advisory Council Members!

This is a brief summary of the upcoming meeting. For additional information, please connect
with me or Bill Kehoe. To assist you with preparing for the meeting, we have scheduled a
briefing with you where we can provide more detail. Thank you and looking forward to the
Strategic Advisory Council (SAC) meeting!

Meeting Information

The meeting is on 3/17/2017, 10 a.m. to noon at:

Union Station
401 S Jackson Street, Ruth Fisher Boardroom, Rm 125
Seattle, WA 98104

Please plan to arrive early enough before the meeting to meet and greet, help yourself to
refreshments and get seated. We will start at 10:00 a.m. promptly.

30-min social after the meeting: Light refreshments will be available before, during and after
the meeting. We will also take a joint SAC photograph.

Expectations:

Your discussion, recommendations and actions on requested decisions will help us validate and
continue to move forward with the County’s and Information Technology strategic goals.

Overview of Topics and Your Endorsements

This summary is followed with reference materials that provide more detail.

Page 1 of 38
3/17/2017 SAC Meeting Overview
Information Technology
Governance

Topic 1: Recap of 2016 SAC Meeting

OVERVIEW Decisions SAC made in March 2016:
1. Endorsement of major 2016-18 Strategic Information Technology
Plan objectives:
a) Civic Engagement
b) Workforce Empowerment
c) Data Focused
d) IT Mobility
e) Effective Digital Systems
2. Prioritization of Investment Criteria for projects in 2017/18 budget:
SAC provided their judgement on how investment criteria should be
prioritized. You compared criteria in pairs against one another which
helped determine the relative weight of importance of each.
SAC prioritization was then applied to help with project selection for
2017-18 biennium budget.

AT THE MEETING King County Information Technology (KCIT) IT Governance Manager, Zlata
Kauzlaric, will provide a 5-minute summary recap of March 2016 meeting.

Available to you two weeks in advance to the meeting are:
PRE MEETING
MATERIALS
a. Definition of the major IT Strategic Objectives SAC endorsed, and
expected benefits for each.
b. Strategic Technology Plan 2017-18 in the Appendix.
c. Cumulative outcomes of Investment Criteria prioritization, including
SAC prioritization.

SAC ACTION No action requested.

Page 2 of 38
3/17/2017 SAC Meeting Overview
Information Technology
Governance

Strategic Progress to date on Technology Plan 2016-18

SAC endorsed the major IT Objectives for the strategic information
technology plan (SITP) 2016-18 in March 2016, and reviewed the draft plan.
Following the SAC endorsement the Plan was transmitted to King County
Council adoption in June 2016. In September 2016, the Council adopted the
Plan with an amendment to revise and expand the Plan on performance
measures, by April 2017. The motion is included in Appendix A1.
OVERVIEW

The County Deputy Chief Information Officer, Tanya Hannah, will
highlight major progress to date in three of the five objectives.

• Civic Engagement
• Workforce Empowerment
AT THE MEETING • IT Mobility
The two other objectives will be discussed later in the meeting:
• Effective Digital Systems
• Data Focused ( Data Service Strategy)
15 minutes is allocated for this topic to include the briefing and
discussion.

Available to you two weeks in advance to the meeting:
PRE MEETING
MATERIALS • Projects and Operational highlights for each of the three strategies.

SAC ACTION No action requested.

Page 3 of 38
3/17/2017 SAC Meeting Overview
Information Technology
Governance

Topic 2: Effective Digital Systems Strategy

At 2015 March meeting SAC endorsed:
• Application Modernization Approach,
• Collecting the countywide portfolio of applications.

Since then, the countywide agencies participated in building the inventory of
applications (in 2015) and collecting the data needed for a deeper insight
OVERVIEW
and analysis of the state of their applications (in 2016).

The County Chief Information officer, Bill Kehoe, will discuss issues,
solutions, benefits of Application Portfolio Modernization and progress to
date:

• Portfolio Overview
• Progress to Date
AT THE MEETING
30 minutes is allocated for this topic to include the briefing and discussion.

Available to SAC members two weeks in advance to the meeting:
PRE MEETING • Portfolio Information
MATERIALS • Roadmap for rationalization, prioritization and portfolio
modernization
• The charter defining approach to prioritize and expected outcomes.

Vote on requested decision:
SAC ACTION
Agencies will use application portfolio data to prioritize and plan for
their application modernization.

Page 4 of 38
3/17/2017 SAC Meeting Overview
Information Technology
Governance

Topic 3: Data Service Strategy

Data Service Strategy has become a top priority for the County, as in many
other local and federal governments. If we can leverage a vast amount of
data we have in the County, we will be able to significantly improve our
services to residents and internally, including day to day operations and
decision making on all levels of the County’s government.
OVERVIEW

The County Chief Information officer, Bill Kehoe, will talk about Data Service
Strategy and progress to date:

AT THE MEETING • Data Service
• Partnership with Business
• Roadmap

30 minutes is allocated for this topic to include the briefing and discussion.

Available to you two weeks in advance to the meeting:
PRE MEETING
MATERIALS • Data Service Organizational Approach
• Standards, Roadmap
• Brief description of major data projects funded in 2017-18 budget

Vote for requested decision:
SAC ACTION
Agencies will participate in enterprise data strategies and develop
strategies to use their agency data more efficiently.

Page 5 of 38
3/17/2017 SAC Meeting Overview
Information Technology
Governance

Topic 4: Roundtable - Final Comments

This 10 minute portion of the meeting is reserved for SAC members to
share their thoughts about the meeting, meeting topics, and also the
upcoming 2018 SAC meeting.

OVERVIEW

You will have on opportunity to offer your comments about:

• Meeting
AT THE MEETING
• Meeting topics
• Upcoming 2018 meeting
• Good of the Order

There are no pre-meeting materials for this topic.
PRE MEETING
MATERIALS

SAC ACTION No Action requested.

Page 6 of 38
3/17/2017 SAC Meeting Overview
Information Technology
Governance

1 – Recap of 2016 Meeting: Reference Materials

Below is a brief description of decisions SAC enacted at their March 2016 meeting.
1 – Endorsed Strategic Information Technology Plan Major Objectives

SAC endorsed five major strategic objectives for 2016-18 Strategic Information
Technology Plan (SITP):
• Civic Engagement
• Workforce Empowerment
• Data Focused
• IT Mobility
• Effective Digital Systems.
Following the SAC endorsement, the draft SITP that was provided to SAC as pre-meeting
material, was finalized and transmitted to King County Council in June 2016 for their
adoption.
King County Council adopted the Plan in September 2016.
Below, in Figure 1, is a brief description of each objective, and resulting benefits for each of the
objectives.
Figure 2 shows how each of these IT objectives support the goals of the County.

Page 7 of 38
3/17/2017 SAC Meeting Overview
Information Technology
Governance

Page 8 of 38
3/17/2017 SAC Meeting Overview
Information Technology
Governance

FIGURE 1 - IT OBJECTIVES AND ASSOCIATED BENEFITS FOR EACH OF THE
OBJECTIVES

Page 9 of 38