Graduate Advisor Handbook

228 Pages·2017·19.39 MB·English

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Table of Contents
SECTION 1. OFFICE OF GRADUATE AND PROFESSIONAL STUDIES
Section 1.1 Expectations for Graduate Study
Section 1.2. Directory Summary
Section 1.3. Associate Provost for Graduate and Professional Studies
Section 1.4. Leadership Team
Section 1.5. Graduate and Professional Studies Services
SECTION 2. FACULTY AND DEGREE PROGRAM RELATED PROCESSING
Section 2.1. Student Recruitment and New Students
Section 2.2. Graduate Student Council
Section 2.3. Graduate Council
Section 2.4. Graduate Operations Committee
Section 2.5. Authorized Signature Form
Section 2.6. Guidelines for Graduate Faculty Membership
Section 2.7. Graduate Committee Faculty Nomination
Section 2.8. Interdisciplinary Degree Programs (IDPs)
Section 2.9. New 689 Course – Special Topics
Section 2.10. Graduate Advisor LISTSERV
Section 2.11. Compass Reports
SECTION 3. STUDENT FUNDING AND DEVELOPMENT
Section 3.1. TAMU Graduate Fellowships
Section 3.2. Graduate Student Awards
Section 3.3. Other Grants
Section 3.4. TAMU Graduate Fellowship Nominations and Processing
Section 3.5. Retention Techniques
Section 3.6. Professional Development Opportunities
SECTION 4. GRADUATE STUDENT MATRICULATION PROCESSING
Section 4.1. Departmental Role in Document Processing
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Section 4.2. Office of Graduate and Professional Studies Minimum Original Signature Requirements for Graduate and
Professional Student Documents
Section 4.3. Standardized Test Scores
Section 4.4. English Language Proficiency Requirements
Section 4.5. English Language Proficiency Examination
Section 4.6. Emergency One-Semester Deferral of ELP Certification
Section 4.7. Center for Teaching Excellence - English Language Proficiency (CTE-ELP) Instruction and English Language
Certification
Section 4.8. New TA Training Requirements
Section 4.9. Graduate Classifications
Section 4.10. Degree Level Change Information
Section 4.11. Subvention Funding
Section 4.12. 99-Hour Doctoral Cap
Section 4.13. Separation of a Graduate Student for Scholastic Deficiency
Section 4.14. Registration
Section 4.15. Grade Point Ratio (GPR) Requirements
Section 4.16. Degree Plan Information and Filing Degree Plans and Petitions
Section 4.17. Viewing Degree Evaluations – Graduate Advisors
Section 4.18. Viewing Degree Evaluations – Committee Chairs
Section 4.19. Preliminary and Final Examinations
Section 4.20. Thesis, Dissertations, and Records of Study
SECTION 5. FINANCIAL PROCESSING
Section 5.1. Payments for Fellowships
Section 5.2. Payment of Tuition for Graduate Assistants
Section 5.3. Standard Operating Procedures (SOP) for Assistanship Non-Resident Tuition Waivers for Graduate Students
Section 5.4. Tuition Payment Calculation Grid/ Non-Resident Tuition Wavier Grid for Summer Sessions
Section 5.5. Request for Graduate Students to Work Additional Hours
Section 5.6. Graduate Student Health Insurance
SECTION 6. GRADUATE ADMISSIONS PROCESSING
Section 6.1. Directory
Section 6.2. Items Required by Admissions Office
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Section 6.3. Evaluation and Admission Tools
Section 6.4. Special Circumstances
Section 6.5. Graduate Admissions Compass Forms Guide
SECTION 7. INTERNATIONAL STUDENT SERVICES
Section 7.1. Directory
Section 7.2. Overview of International Student Services
Section 7.3. Purpose of International Student Services
Section 7.4. Community & Campus Outreach Activities
Section 7.5. Scholarships, Grants, and Loan Programs
Section 7.6. Understanding International Students
Section 7.7. Immigration Information for Academic Advisors
Section 7.8. Commonly Used Immigration Terms and Acronyms
SECTION 8. RESOURCES AND SERVICES FOR A&M STUDENTS GOING ABROAD
Section 8.1. Directory
Section 8.2. Passport Services
Section 8.3. International Medical Insurance
Section 8.4. Texas A&M Faculty-Led Programs
Section 8.5. Scholarships Available for Students
SECTION 9. SPONSORED STUDENT PROGRAMS
Section 9.1. Directory
Section 9.2. Sponsored Students
Section 9.3. Current Sponsors
SECTION 10. OFFICE OF THE REGISTRAR STUDENT SERVICES AREA
Section 10.1. Directory
Section 10.2. Add/Drop Requests (Request to Drop and/or Add Courses Form)
Section 10.3. Grade Changes
Section 10.4. Full-Time Classification for Internships/Co-Op Experience
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SECTION 11. OFFICE OF GRADUATE AND PROFESSIONAL STUDIES STUDENT FORMS
Section 11.1. Special Request Letter
Section 11.2. Proposal Approval Form
Section 11.3. Request and Announcement of the Final Examination
Section 11.4. Request for Exemption from the Final Examination
Section 11.5. Preliminary Examination Checklist
Section 11.6. Preliminary Examination Report
Section 11.7. Request for Letter of Completion
Section 11.8. Letter of Intent
Section 11.9. Graduate Student Graduation Cancellation Form
Section 11.10. Non-Resident Tuition Waivers
Section 11.11. Thesis / Dissertation – Approval of Written Thesis Form
Section 11.12. Thesis / Dissertation – Copyright and Availability Form
Section 11.13. OGAPS Graduate Student Travel Award Application
Section 11.14. OGAPS Graduate Student Travel Award Reimbursement
SECTION 12. OFFICE OF GRADUATE AND PROFESSIONAL STUDIES FACULTY/STAFF
FORMS
Section 12.1. 689 Special Topics Course Request
Section 12.2. Authorized Signatures for Graduate and Professional Studies: For College/Schools
Section 12.3. Authorized Signatures for Graduate and Professional Studies: For Departments
Section 12.4. Authorized Signatures for Graduate and Professional Studies: For IDPs
Section 12.5. English Language Proficiency – Request to Retake the ELP Examination Form
Section 12.6. English Language Proficiency – Alternative Verification Form
Section 12.7. English Language Proficiency – Alternative Certification Form
Section 12.8. Request to Work Additional Hours Form
Section 12.9. Request for Doctoral Student to Add a Secondary Master’s Degree Program
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Section 1. OFFICE OF GRADUATE AND
PROFESSIONAL STUDIES
Section 1.1. Expectations for Graduate Study
The major goals of graduate education at Texas A&M University are to instill in each student an
understanding of and a capacity for scholarship, independent judgment, academic rigor, and
intellectual honesty. Faculty and graduate students have a shared obligation to work together to
foster these goals through relationships that advance freedom of inquiry, demonstrate individual and
professional integrity, and encourage common respect.
Graduate student progress is guided and evaluated by an advisor and a graduate committee. These
individuals give direction and support for the appropriate developmental and learning goals of
graduate students. The advisor and the graduate committee also have the obligation of evaluating
a graduate student’s academic performance. The graduate student, the advisor, and the graduate
committee constitute the basic core of graduate education. The quality, scope, and extent of
interaction in this group that determine the significance of the graduate experience.
High quality graduate education requires professional and ethical conduct of the participants. Faculty
and graduate students have mutual responsibilities in ensuring academic standards and quality
graduate programs. Excellence in graduate education is achieved when faculty and students are
inspired, have the academic and professional backgrounds essential to function at the highest level,
and are genuine in their mutual desire to see one another succeed. Any action that negatively affects
this interaction––from either faculty member or student––destroys the whole relationship. Mutual
respect is critical to the successful process.
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Section 1.2. Directory Summary
112 Jack K. Williams Administration Building [email protected] [email protected]
1113 TAMU Office: [phone] Office: [phone]
College Station, TX 77843-1113 Fax: [phone] Fax: [phone]
ogaps.tamu.edu
Dr. Karen Butler-Purry Dr. Rosana Moreira Dr. Leonard Bright
Associate Provost of Graduate and Professional Studies Assistant Provost Assistant Provost
[email protected] [email protected] [email protected]
Dr. Shannon Walton Rachelle Dudley
Director Director
[email protected] [email protected]
Rachel Krolczyk Dr. Teresa Wilcox
Director Ombuds Officer
[email protected] [email protected]
Name Title Email
Yvonne Costello Executive Assistant III [email protected]
Russell Ramirez Assistant Director, Graduate Records Processing [email protected]
JaeCee Crawford Senior Information Technology Consultant [email protected]
Anna Du Management Analyst [email protected]
Isah Juranek Program Coordinator [email protected]
Linda Thurman Graduate Student Specialist IV [email protected]
LaRhesa Johnson Operations Administrative Coordinator [email protected]
Tasmin McDonald Student Success Coordinator [email protected]
Amy Motquin Assistant Editor [email protected]
Natalie Zgabay Professional Development Coordinator [email protected]
Savanah Sanchez Graduate Records Specialist [email protected]
Kim Widdison Graduate Records Coordinator [email protected]
Tyler Fadal Graduate Records Specialist [email protected]
Debbie Starnes Graduate Records Specialist [email protected]
Karen Seago Graduate Records Specialist [email protected]
Laura Rueda Administrative Coordinator I [email protected]
Stacy Hernandez Graduate Student Specialist III [email protected]
Leslie Woods Administrative Coordinator I [email protected]
Lisa Williams Administrative Coordinator I [email protected]
Haley Galloway Graduate Support Specialist II [email protected]
Dan Kiniry Editorial Assistant [email protected]
Jen Rosenberg Editorial Assistant [email protected]
Cherise Castille Graduate Student Specialist III [email protected]
Sharon Brock Part-time Administrative Assistant [email protected]
Ashley Schmitt Assistant Editor [email protected]
Jay Brakefield Editorial Assistant [email protected]
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Section 1.3. Associate Provost for
Graduate and Professional Studies
The Associate Provost for Graduate and Professional Studies oversees all aspects of the Office of
Graduate and Professional Studies, advocating for continual improvement in graduate education at
Texas A&M University.
Dr. Mark Zoran, Acting Associate Provost for Graduate and Professional Studies
Brenda Thomas, Director
Yvonne Costello, Assistant to the Associate Provost for Graduate and Professional Studies
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Section 1.4. Leadership Team
The Office of Graduate and Professional Studies (OGAPS) Leadership Team directs all department
staff in support of their stated mission to provide customer-friendly, accurate and timely support
services to graduate students, faculty and staff. The Leadership Team directs strategies and budget
formulation, assesses areas for improvement and mitigates risks.
The Leadership Team also works to create and nurture an office climate that leads to excellent
performance and collegiality among staff.
The Leadership Team continually strives to enroll and graduate highly qualified, diverse graduate
students at Texas A&M University.
Dr. Leonard Bright, Assistant Provost
Dr. Rosana Moreira, Assistant Provost
Dr. Shannon Walton, Director, Recruiting
Rachelle Dudley, Director, Chief of Staff
Rachel Krolczyk, Director, Thesis and Dissertation Services
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