Fort Wayne Redevelopment Commission Minutes 2006

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FortWayne RedevelopmentCommission
Public Hearing and Special Meeting
January 17, 2006
Page 1 of1
FORT WAYNE REDEVELOPMENT COMMISSION
PUBLIC HEARING MEETING MINUTES
January 17^ 2006
TIME: 4:30 p.m.
PLACE: City County Building - Room 810
CALLTO ORDER: Mr. McElhoe called meeting to order at 4:30 p.m.
ROLL CALL: Steve McElhoe
Christopher Guerin
Quinton Dixie
Karen Goldner
STAFF PRESENT: Lisa Lange, Executive Director
James C. Lindsay, Redevelopment Specialist
Tom Cain, Urban Planner
Craig Berndt, CD Administrator
Sharon Feasel, Redevelopment Specialist
Joanne Reising, Administrative Assistant
COUNSEL PRESENT: John Wernet, Carson Boxberger
OTHERS PRESENT: None
NEW BUSINESS
Those speaking for Confirmatory Resolution - East Illinois Road Economic Development
Area. Mr. McElhoe asked ifthere was anyone to speak in favor ofthe Confirmato'7 Resolution. Mr.
Lindsay ofthe Redevelopment Commission staff distributed a hand drawing for consideration by the
Redevelopment Commission from Grant Shipley on behalf ofthe Wildwood Park Neighoorhood
Association. The drawing perimeters bound the East Illinois Road Economic Development Area on
the south. The vision for this concerns north/south access between Jefferson Pointe on their east
boundary and Park West on their west boundary. The plan visions long-term traffic improvements to
the area. A discussion ofthe proposal ensued. Mr. Shipley was the only person or agency to
respond to the Public Hearing notice. Mr. McElhoe asked two more times ifthere was anyone else
speaking for the Resolution. There were no further responses.
Those speaking against Confirmatory Resolution - East Illinois Road Economic
Development Area. Mr. McElhoe asked ifthere was anyone to speak against the East Illinois Road
Economic Development Area. There were no replies. Mr. McElhoe asked two more times ifthere
was anyone present to speak against Resolution. There were again no responses.
Those speaking for Confirmatory Resolution - Adams Township Industrial Area
Mr. McElhoe asked ifthere was anyone to speak in favor ofthe Confirmatory Resolution. Mr. Lindsay
ofthe Redevelopment Commission staff stated that the process for the establishment ofthis
Economic Development Area mirrored that of East Illinois Road. There have been no comments
received from any member ofthe public, taxing units or agencies having to do with planning and
zoning. Mr. McElhoe asked two more times ifthere was anyone else speaking for the Resolution.
There were no further responses
Those speaking against Confirmatory Resolution - AdamsTownship Industrial Area
Mr. McElhoe asked ifthere was anyone to speak against the Adams Township Industrial Area. There
were no replies. Mr. McElhoe asked two more times ifthere was anyone present to speak against
the Resolution There were again no responses.
Adjournment
Motion to adjourn the meeting by Ms. Goldner; seconded by Mr. Dixie. Meeting adjourned at 4:50
p.m.
Fort Wayne Redevelopment Commission
Karen Goldner, Secretary
Adopted 20 February 2006
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FortWayneRedevelopmentCommission
Regular Meeting
January 17, 2006
Page 1 of3
FORT WAYNE REDEVELOPMENT COMMISSION
REGULAR MEETING MINUTES
January 17, 2006
TIME: Immediately following the Executive Session
PLACE: City County Building - Room 810
CALL TO ORDER: Mr. McElhoe called the meeting to order at 5:30 p.m., after the
Executive Session
ROLL CALL: Steve McElhoe
Quinton Dixie
Karen Goldner
Christopher Guerin
STAFF PRESENT: Lisa Lange, Executive Director
Craig Berndt, CD Administrator
Jim Lindsay, Redevelopment Specialist
Tom Cain, Urban Planner
Sharon Feasel, Redevelopment Specialist
Joanne Reising, Administrative Assistant
COUNSEL PRESENT: John Wernet, Carson Boxberger
OTHERS PRESENT: Greg Leatherman, Depub/ Director - Community Development
APPROVAL OF CLAIMS Motion to approve Claims of November 2005 by Mr, Guerin;
seconded by Mr. Dixie. Motion carried unanimously
APPROVAL OF MINUTES Motion to approve Minutes of 19 December 2005 Regular Meeting,
by Ms. Goldner; seconded by Mr. Guerin. Motion carried
unanimously
NEW BUSINESS
ELECTION OF OFFICERS
Christopher Guerin nominated Steve McElhoe to continue as President; seconded by Quinton Dixie.
Motion carried unanimously. Karen Goldner nominated Christopher Guerin as Vice President,
seconded by Steve McElhoe. Motion carried unanimously. Christopher Guerin nominated Karen
Goldner as Secretary; seconded by Quinton Dixie. Motion carried unanimously.
OFFICERS FOR 2006
President - Steven E. McElhoe
Vice President - Christopher Guerin
Secretary - Karen Goldner
Resolution 2006-01
Confirmatory Resolution - East Illinois Road Economic Development Area
After the Public Hearing - Motion to approve by Mr. Guerin; seconded by Mr. Dixie. Motion carried
without further discussion
Resolution 2006-02
Confirmatory Resolution - Adams Township Industrial Area
After Public Hearing - Motion to approve by Mr. Guerin; seconded by Ms. Goldner. Motion carried
without further discussion.
Resolution 2006-03
Approving the Fort Wayne Redevelopment Commission's 2006 General Budget and 2006
Capital Budget
Ms. Lange noted Exhibit A is the General Budget that has been approved by Civil City and Common
Council. Exhibit B is the Capital Fund that is primarily funded by land saie proceeds or other non-tax
revenue. The Capital Fund has no guiding principal at this point in time tha^ states what the Budget
should be. Staff is never fully sure when monies m.ight be coming into or evpended from that fund in
any given year. Land sale projections are not based on any particular prcject. Motion to approve by
Ms. Goldner; seconded by Mr. Guerin. Motion carried without further discussion.
Resolution 2006-04
Approving a contractfor professional legal services with Carson Boxberger, LLP
Mr. Wernet stated that the contract is identical to the previous year's contract except for the change
in the date. The hourly rate is the same as last year. Motion to approve by Mr. Dixie; seconded by
Ms. Goldner. Motion carried unanimously without further discussion.
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FortWayneRedevelopmentCommission
Regular Meeting
January 17. 2006
Page2 of3
Resolution 2006-05
Approving the continuance of an engagement letterfor legal services with Baker &
Daniels regarding Southtown Mall and the Tillman Anthony Redevelopment Area
Mr. Lindsay noted that the contract will continue unchanged from the previous year for matters
concerning the Southtown Mall acquisition. Motion to approve by Mr. Guerin; seconded by Mr. Dixie.
Ms. Goldner abstained. Motion carried without further discussion.
Resolution 2006-06
Approving the continuance of an engagement letterfor legal services with Barrett
McNagny regarding Southtown Mall
Mr. Berndt noted that the contract will continue with the same fees as in 2005 for matters concerning
the Southtown Mall condemnation. Motion to approve by Mr. Dixie; seconded by Mr. Guerin. Ms.
Goldner abstained. Motion carried without further discussion.
Resolution 2006-07
Approving Change Order #9 to a contract with Strahm, Inc. for the Grand Wayne Center
expansion and renovation project
Mr. Lindsay distributed a summary ofthe capitalized version of where funds have been spent for the
expansion and renovation. He noted that the total construction contract amount is $30.5 million and
$29.2 million has been spent, leaving a balance of $1.3 million. There is a contingency balance of
$371,000.°° plus a budgeted Grand Wayne Center bonus for W. A. Sheets in the amount of
$50,000.°°' The bond fund balance is $1.44 million. There are seven sources offunding, not listed
on the summary sheet; they are being used primarily for debt service and the 3-payment test
reserve. Each ofthe three change orders contemplated has significant back charges, which is money
paid back and forth between contractors, generally when work is done (or repaired) by another
contractor. The second area ofcost in each ofthese is called extra work orders that were done
primarily for the Grand Opening in May and negotiated afterwards by the Construction Manager.
This Change Order is for work done on the meeting rooms that face the Hilton and changes that the
Grand Wayne Center Board felt were appropriate for the renovated building, adding a manhole in the
dock area, wood blocking at doors and ceilings, work on the kitchen floor and other unforeseen work.
Motion to approve by Ms. Goldner; seconded by Mr. Guerin. Motion carried unanimously without
further discussion.
Resolution 2006-08
Approving Change Order #11 to a contract with Hagerman Construction Corporation for
the Grand Wayne Center expansion and renovation project.
Mr. Lindsay explained that this is for extra work orders or back charges from other contractors. Mr.
Wernet explained the cost associated with the Change Order which included a second movable wall
and other costs that were anticipated ifthe money to complete them was available. Motion to
approve by Mr. Guerin; seconded by Mr. Dixie. Motion carried unanimously without further
discussion.
Resolution 2006-09
Approving Change Order #4 to a contract with Gaylor Group, Inc. for the Grand Wayne
Center expansion and renovation project.
Mr. Lindsay noted the spreadsheet attached to the Change Order that explains the back charges and
extra work, the more significant items include the addition of acrylic lenses to various lighting
fixtures, wiring in the floor block boxes in the existing ballroom, more work in the kitchen. There
were work items added at the end ofthe project when it was determined that the contingency fund
would be able to handle the additional costs. Motion to approve by Mr. Guerin; seconded by Mr.
Dixie. Motion carried unanimously without further discussion.
Resolution 2006-10
Approving the Executive Director enter into a Professional Services Agreement with Carl
Walker, Inc. for parking design and management consulting services
Ms. Lange explained that the revised cost proposal distributed includes actual costs. The purpose of
this agreement is to coordinate with the Downtown Blueprint and a parking management study. The
scope ofthe proposal will change as meetings are held with various stakeholders, including Sandy
Kennedy, who manages metered and on-street parking as well the private/public parking facilities.
The report will examine how the current parking assets are managed and will help identify ways to
make parking a stronger asset. The perception is that there is little parking or it is inconvenient and
expensive to park downtown. The study also will examine how to increase visitorship and support
retailers and office users located Downtown. Sandy Kennedy will be fully engaged in this process.
Dan Carmondy, the new DID president, wants to maximize downtown on-street parking and make it
a friendlier venture. The previous study done by Carl Walker, Inc. was a supply and demand study
relative to the expansion ofthe Grand Wayne Center and the Allen County Public Library. Mr. Dixie
noted that this study will address concerns that some people had that there was absolutely no
parking downtown when the reality is that there are numerous spaces available. Gianni Longo
suggested that there might be some kind of parking management group to set policy for how parking
is managed. Motion to approve by Mr. Dixie; seconded by Mr. Guerin. Motion carried unanimously
without further discussion.
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